Word.t01

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Word.t01

  1. 1. ®Microsoft Office 2010Word Tutorial 1Creating a Document
  2. 2. XPXPXPObjectives• Enter a date with AutoComplete• Enter text• Select text and move the insertion point• Correct errors and proofread a document• Adjust paragraph spacing, line spacing, and margins• Preview and print a document• Create a new documentNew Perspectives on Microsoft Office 2010 2
  3. 3. XPXPXPObjectives• Create an envelope• Open an existing document• Change page orientation• Change the font and font size• Apply text effects and other formatting• Align text• Insert a paragraph border and shadingNew Perspectives on Microsoft Office 2010 3
  4. 4. XPXPXPOverview of the Word WindowNew Perspectives on Microsoft Office 2010 4
  5. 5. XPXPXPOverview of the Word WindowNew Perspectives on Microsoft Office 2010 5
  6. 6. XPXPXPStarting Word• To start Word:– Click the Start button on the taskbar– Click All Programs– Click Microsoft Office– Click Microsoft Word 2010• Nonprinting characters are symbols that appear onthe screen but are not visible on the printed page• Click the Show/Hide ¶ button in the Paragraph groupon the Home tab, to displaying nonprintingcharactersNew Perspectives on Microsoft Office 2010 6
  7. 7. XPXPXPStarting Word• Setting up the Word Window– Click the Maximize button in the upper-rightcorner if Word does not fill the entire screen– Click the View tab on the Ribbon– In the Show group, click the Ruler check box ifnecessary to turn on the Ruler– In the Zoom group, click the Page Width button– Click the Print Layout button in the Status bar toselect it if necessaryNew Perspectives on Microsoft Office 2010 7
  8. 8. XPXPXPCreating a Block StyleBusiness LetterNew Perspectives on Microsoft Office 2010 8
  9. 9. XPXPXPEntering Text• Inserting a date with AutoComplete– Word’s AutoComplete feature automatically insertsdates and other regularly used items for youNew Perspectives on Microsoft Office 2010 9
  10. 10. XPXPXPEntering Text• Entering the inside address– Type the addressee’s name, street address, andcity, state, and Zip code, pressing Enter after each.– Do not be concerned about line spacing, it will becorrected later.New Perspectives on Microsoft Office 2010 10
  11. 11. XPXPXPEntering Text• Enter the salutation and the body text– Address the letter and press Enter– Begin typing the letter, pressing Enter at the endof paragraphsNew Perspectives on Microsoft Office 2010 11
  12. 12. XPXPXPUsing the Undo and Redo Commands• To undo (or reverse) the last thing you did in adocument, you can click the Undo button on theQuick Access Toolbar• To restore your original change, the Redo buttonreverses the action of the Undo button (or redoes theundo)New Perspectives on Microsoft Office 2010 12
  13. 13. XPXPXPCorrecting Errors as You Type• If you notice a typing error as soon as you make it,you can press the Backspace key• AutoCorrect automatically corrects common typingerrors, such as typing “adn” for “and”• Spelling checker continually checks your documentagainst Word’s built-in dictionary• Spelling checker does not catch contextual spellingerrors• Grammar checker marks grammatical errors with agreen wavy lineNew Perspectives on Microsoft Office 2010 13
  14. 14. XPXPXPCorrecting Errors as You TypeNew Perspectives on Microsoft Office 2010 14
  15. 15. XPXPXPCorrecting Errors as You TypeNew Perspectives on Microsoft Office 2010 15
  16. 16. XPXPXPProofreading a Finished Document• After a document is typed, it needs to be proofreadfrom start to finish• Correct all spelling and grammar errors• Remove all incorrect error indicators (such as thoseon people’s names) by right-clicking on the word orwords in question and choosing Ignore Once orIgnore AllNew Perspectives on Microsoft Office 2010 16
  17. 17. XPXPXPAdjusting Paragraph andLine Spacing• Paragraph spacing is the amount of spacebefore and after a paragraph; it is measured inpoints (about 1⁄72 of an inch)• Line spacing is the amount of space betweenlines of text within a paragraph– Line spacing 1.0 is single space– Line spacing 2.0 is double space– Line spacing 1.15 is the default spacing• To adjust paragraph spacing, select theparagraph(s), click Line and Paragraph Spacingin the Paragraph group on the Home tab, andNew Perspectives on Microsoft Office 2010 17
  18. 18. XPXPXPAdjusting Paragraph andLine Spacing• The quickest method to adjust paragraph and linespacing is to click the Line spacing button in theParagraph group on the Home tabNew Perspectives on Microsoft Office 2010 18
  19. 19. XPXPXPAdjusting the Margins• Zoom document to entire Page– Click View on the Ribbon and select One Page fromthe Zoom groupNew Perspectives on Microsoft Office 2010 19
  20. 20. XPXPXPAdjusting the Margins• Click Page Layout on the Ribbon• Click Margins in the Page Setup group• Select the desired predefined margin options fromthe Margin menu or click Custom MarginsNew Perspectives on Microsoft Office 2010 20
  21. 21. XPXPXPAdjusting the Margins• Use the Page Setup dialog box to customize themarginsNew Perspectives on Microsoft Office 2010 21
  22. 22. XPXPXPPreviewing and Printing a Document• To avoid wasting paper and time, you should previewyour document on the Print tab in Backstage view• Click the File tab to open Backstage, and then clickthe Print tab in the navigation bar• Review the document• If the document is correct and the printer is on andhas paper, click the Print buttonNew Perspectives on Microsoft Office 2010 22
  23. 23. XPXPXPPreviewing and Printing a DocumentNew Perspectives on Microsoft Office 2010 23
  24. 24. XPXPXPOpening a Blank Document andCreating an Envelope• Word’s Backstage provides options for usingtemplates to create documents or for starting a newblank document• Click the File tab to open Backstage view• Click New to view your options for creating a newdocument• Select the type of document you want to create andthen click CreateNew Perspectives on Microsoft Office 2010 24
  25. 25. XPXPXPOpening a Blank Document andCreating an EnvelopeNew Perspectives on Microsoft Office 2010 25
  26. 26. XPXPXPOpening a Blank Document andCreating an Envelope• To create an envelope– Click the Mailings tab on the Ribbon– In the Create group, click the Envelopes button toopen the Envelopes and Labels dialog box– Verify that the Delivery address box contains thecorrect address; if not, type a new address, or editthe existing one– Type a return address; if you are using preprintedstationery that already includes a return address,click the Omit check box to insert a check mark– To print the envelope immediately, insert anenvelope in your printer, and then click the Printbutton; to store the envelope along with the restNew Perspectives on Microsoft Office 2010 26
  27. 27. XPXPXPOpening a Blank Document andCreating an Envelope• Word automatically uses the inside address from aletter as the address on an envelopeNew Perspectives on Microsoft Office 2010 27
  28. 28. XPXPXPOverview of Formattinga DocumentNew Perspectives on Microsoft Office 2010 28
  29. 29. XPXPXPOverview of Formattinga DocumentNew Perspectives on Microsoft Office 2010 29
  30. 30. XPXPXPOpening an Existing Document• Click the File tab to open Backstage view• Click Open in the navigation bar• Navigate to the location of the existing file,select the file, and click Open• To save an open document with a new name– Click the File tab to open Backstage view– Click Save As in the navigation bar– In the Save As dialog box, click in the File namebox, delete the existing name, and key in the newname– Verify that the file location is correct or navigate toNew Perspectives on Microsoft Office 2010 30
  31. 31. XPXPXPChanging Page Orientation• In portrait orientation the page is taller than it iswide• In landscape orientation the page is wider than it istall• To change page orientation:– Click the Page Layout tab– Click the Orientation button in the Page Setupgroup and then click Landscape or PortraitNew Perspectives on Microsoft Office 2010 31
  32. 32. XPXPXPChanging the Font and Font Size• Select the text you want to format• Select the options you want in the Font group on theHome tabNew Perspectives on Microsoft Office 2010 32
  33. 33. XPXPXPApplying Text Effects, Font Colors,and Font Styles• Text effects are special visual enhancements(outlines, shading, shadows, reflections)• To apply text effects:– Select the text to change– Click the Text Effects button in Font group andthen select the desired effects– Click the Font Color button in the Font group andselect a color from the palette– Click one of the style buttons (Bold, Italic,Underline) in the Font group to apply a style• The Format Painter allows you to copy all theNew Perspectives on Microsoft Office 2010 33
  34. 34. XPXPXPApplying Text Effects, Font Colors,and Font StylesNew Perspectives on Microsoft Office 2010 34
  35. 35. XPXPXPAligning Text• By default, the words in a document are left aligned(even on the left) and ragged (uneven) on the right• With right alignment, words are even on the rightand ragged on the left• With center alignment, words are ragged on bothsides and lines are centered on the page• With justified alignment, the text is even at bothmargins and spaced out within the lineNew Perspectives on Microsoft Office 2010 35
  36. 36. XPXPXPAligning Text• Alignment buttons are found in the Paragraph groupof the Home tabNew Perspectives on Microsoft Office 2010 36
  37. 37. XPXPXPAdding a Paragraph Borderand Shading• A paragraph border is an outline around one or moreparagraphs• Shading is background color applied to one or moreparagraphs• The Border and Shading buttons are found in theParagraph group of the Home tabNew Perspectives on Microsoft Office 2010 37
  38. 38. XPXPXPAdding a Paragraph Borderand ShadingNew Perspectives on Microsoft Office 2010 38
  39. 39. XPXPXPInserting, Deleting, andResizing a Photo• Use the Picture button in the Illustrations group onthe Insert tab to insert a photo• To work with a photo click on it to select it• When a photo is selected, the Picture Tools Formattab appears on the Ribbon with options for editingthe photo in various ways (including resizing, framing,and shaping)• To delete a photo, select it and then press the DeletekeyNew Perspectives on Microsoft Office 2010 39
  40. 40. XPXPXPInserting, Deleting, andResizing a PhotoNew Perspectives on Microsoft Office 2010 40

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