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Contacts

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Contacts

  1. 1. ® ®Microsoft Outlook 2010 TrainingContacts NaveenKumar Namachivayam Founder - testTalk Academy http://naveenkumarn.in
  2. 2. Course contents• Address Book• Sort and Find Contacts• Edit and Delete Contacts• Print the Contact List• Summary
  3. 3. Address Book• The Address Book is where you can access the names and email addresses of your contacts.• The collection of address books that you can use to store names, e-mail addresses, fax numbers, and distribution lists. The Address Book may contain a Global Address List, an Outlook Address Book, and a Personal Address Book.• If you use Outlook with a Microsoft Exchange Server account, your Address Book list will include the Global Address List (GAL).
  4. 4. Add an address book• Click the File tab.• Click Account Settings, and then click Account Settings.• On the Address Books tab, click New.
  5. 5. Sort Contacts• Right on the column in Contacts• Select Arrange By to sort
  6. 6. Find Contacts• In Contacts, do one of the following:• In the Search Contacts box, type the name or other contact information.• Keyboard shortcut To search for a contact, in Contacts, press CTRL+E.• You can search on complete or partial information. For example, you can enter a part of a business name or a phone number.• In any of the card views such as Business Cards or Address Cards, click a letter in the alphabetical index displayed next to the cards.• In any table view, such as Phone List or By Company, click a column heading to sort the contacts by the criteria that are associated with the column. Some examples of column headings are Full Name, Job Title, Company, and Categories.
  7. 7. Find Contacts• On the Home tab, in the Find group, in the Find a Contact box, type the name of the contact.• You can enter a partial name, such as NaveenKumar N, a first or last name, an e-mail address, a display name, or a company name.
  8. 8. Refine your Contacts search• When you click the Search Contacts box, the Search Tools tab appears. The search commands enable you to refine your search to help you find a contact.• Scope Change which Outlook folders are included in your search.• Refine Search items based upon categorization, or only entries with phone numbers, addresses, or contacts fields that you choose.• Options Review and reuse previous searches or change advanced search options.
  9. 9. Edit Contacts• Click on "Contacts"• All of your contacts will be displayed in alphabetical order.• Choose the contact you want to modify, when you click on the name of the person or company, the contact box will open automatically, allowing you to make changes. Else, simply double click on the contact.• Modify any information that has changed with your contact person.• Click on the "Save and Close" button.
  10. 10. Delete Contacts• Click on "Contacts"• All of your contacts will be displayed in alphabetical order.• Choose the contact you want to delete, else, simply double click on the contact.• Click on the “Delete" button.
  11. 11. Print the Contact List• In Contacts, in the Navigation Pane, click the contacts folder that you want to print.• Click the File tab.• Click Print.• Do one of the following:• Click Print.
  12. 12. Summary• Address Book• Sort and Find Contacts• Edit and Delete Contacts• Print the Contact List

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