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Office04

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Module 4 of my training "Quick start with Office 2007". Based on materials from Office Online.

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Office04

  1. 1. Module 4 Microsoft Office Excel: Where is my favorite commands?
  2. 2. Overview  New document view modes  Printing documents  Enter, format, and edit data  Changes in diagraming  New features related to data analisys  Macros  Protecting documents and collaboration
  3. 3. Lesson 1 Quick start  Where is my favorite commands?  New document view modes  Printing documents  Enter, format, and edit data
  4. 4. The Ribbon™  Tabs, groups and commands  Which commands are located at the Home tab?
  5. 5. Where is my favorite commands? Tip: try Interactive XXX 2003 to XXX 2007 Command Reference  Word  Excel  PowerPoint  Outllok  Access http://office.microsoft.com/
  6. 6. Where is my favorite commands?  Download 'get started' training for Office 2007  New tab with free video demos, interactive guides, and online training courses  how the Office 2007 programs work  where the Office 2003 commands and buttons appear in the Office 2007 programs
  7. 7. Where is my favorite commands?  Search Commands add-in by Microsoft Office Labs  Works with Word, Excel and PowerPoint  search command you need with your own words  includes Guided Help
  8. 8. Page Layout View New document view mode – Page Layout View  Similar to Print Layout mode in Word  It’s simple to set page margins  It’s simple to add header and footer  Lets you see all the problems BEFORE printing  No more print preview!
  9. 9. Page Layout View You can press Page Layout View in the View tab 1 Column labels Tip: try to click 2 Row labels between page edge and horizontal ruler 3 Margin Rulers
  10. 10. Add headers and footers  To add a header, in Page Layout view, click in the "Click to add header" area. The Header & Footer Tools and the Design tab appear at the top of the Ribbon
  11. 11. Freeze panes  You can freeze some rows or columns in the current document  Typical usage: you can freeze column labels as shown on the picture
  12. 12. Freeze panes 1 Typical scenarios  Select row if you want to split sheet below  Select column if you want to split sheet on the right  Select cell if you want to split sheet on the right AND below 2 Click Freeze Panels in Window group on the View tab Note: Freeze Panels is renamed to Unfreeze Panels when you use it
  13. 13. Split document 1 To split your document use vertical and horizontal splitting markers 2 Your mouse pointer will be changed to black two-directional arrow. Just drag splitting markers to position you want 3 Double click on the splitting line will remove it. You also can just drag this lines to window edges
  14. 14. Ready to print?  Use Page Layout tab and Page Layout View  Common tasks:  Set print area  Add headers and footers (Insert tab, Text group, Header & Footer)  Print titles on every page (Print Titles)  Change paper orientation  Set margins  Change page breaks (Page Break Preview mode)
  15. 15. Ready to print? Tip: See Office Online for details http://office.microsoft.com/ru-ru/excel/HA101983101049.aspx
  16. 16. Yes, I“m ready!  Print command in the Microsoft Office Button menu  You can print all sheets, one or some of sheets, selected part of sheet
  17. 17. Print Area  Use this command to print only specified area on the sheet (Page Layout tab, Page Setup group, Print Area).  Go here for details  And here: http://www.intuit.ru/department/office/msexcel2007/15/
  18. 18. Format and edit data  Format data and edit data by using commands in groups on the Home tab
  19. 19. How to clear formats  Clear command in Editing group on the Home tab
  20. 20. Date and Time Text has are left- aligned Date and numbers are right-aligned  Valid dates are : 16/7/2009, 16.7.2009, 16-Июль-2009  Valid time: 21:00, 2:00 p, 1:00 a  Tip: Try CTRL+; to enter current date and CTRL+SHIFT+; to enter current time
  21. 21. Numbers Date and numbers are right-aligned  To enter fractions try 1 1/8  Enter zero if you want to enter fraction part only. For example: 0 1/4. 1/4 without zero will be interpreted as date (April 1)  (100) is equal to -100
  22. 22. Quick data entry  Tip: look at smart tags!
  23. 23. Quick data entry  Fill command from Editing group on the Home tab  Fill series
  24. 24. Custom lists Common lists for everyday usage
  25. 25. Custom lists
  26. 26. Custom lists
  27. 27. Lesson 2 Advanced topics  Changes in diagraming  New features related to data analisys  Macros  Protecting documents and collaboration
  28. 28. How to create Chart?  Select any cell inside your data diapason and press F11  Chart will be created automatically  Legend  Labels, etc
  29. 29. How to create Chart?  No more Chart Wizard!  Try commands on the Insert tab
  30. 30. Charts types
  31. 31. Chart Tools  You can see them only if you have selected chart!
  32. 32. Adding Titles
  33. 33. Switch Rows and Columns Visualize your data another way! It’s better to do it with a copy of created chart to compare different data representation
  34. 34. Select source data
  35. 35. Other options
  36. 36. Other options
  37. 37. Pivot Tables  No more Pivot Tables and Chart Wizard  Try Alt, D, P  Add Wizard button on the Quick Access Toolbar
  38. 38. Pivot Table Basics 1 Layout area 2 Pivot Table Field List
  39. 39. How to make Pivot Table  Do you have a questions in you mind?  For example: Sales by salesperson  Need more? Ask your trainer!
  40. 40. How about drag’n’drop?  Change layout  Change fields order  Creating report filter
  41. 41. Pivot Chart
  42. 42. Pivot Chart
  43. 43. Auto format
  44. 44. Data Analysis  Data tab  What-If Analysis in Data Tools group  Goal Seek  Data Table  Solver  Needto activate via Excel options dialog (Add-Ins tab)  Data Validation
  45. 45. Conditional formatting
  46. 46. Conditional formatting
  47. 47. Conditional formatting
  48. 48. Conditional formatting  More Rules command
  49. 49. Conditional formatting  Rules management
  50. 50. Conditional formatting  How to clear formats
  51. 51. How to get external data
  52. 52. Microsoft Access
  53. 53. Web query
  54. 54. Data Tables instead the lists
  55. 55. Macros  New file format – xlsm  Personal macro book C:Program FilesMicrosoft OfficeOffice12XLSTART  Absolute or relative references?
  56. 56. Macros
  57. 57. Macros
  58. 58. Macros
  59. 59. Macros
  60. 60. Macros
  61. 61. How to create button for macros
  62. 62. How to create button for macros
  63. 63. Saving your work
  64. 64. Protecting your document  Three level protection:  Protect your file  Protect cells  Protect structure of your workbook and windows  Note: you CAN’T recover lost passwords!
  65. 65. How to protect your file
  66. 66. How to protect cells
  67. 67. How to protect sheet
  68. 68. How to protect book
  69. 69. Collaboration
  70. 70. Collaboration
  71. 71. Collaboration  Note: A lot of changes are not tracked!  Use Microsoft SharePoint technologies for better results
  72. 72. Office Live Workspaces  Work with your documents everywhere!  Share your files with your colleagues!  http://workspace.office.live.com/
  73. 73. Practice (30 min)  Start Microsoft Excel  Try to enter different kinds of data  Try new Layout View mode  Try to create chart  Try to create Pivot Table  Try some data analisys
  74. 74. Review  New document view modes  Printing documents  Enter, format, and edit data  Changes in diagraming  Pivot Tables  Data analysis  Macros  Protecting documents and collaboration
  75. 75. Questions?

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