2. Objectives XP
• Enter a date with AutoComplete
• Enter text
• Select text and move the insertion point
• Correct errors and proofread a document
• Adjust paragraph spacing, line spacing, and margins
• Preview and print a document
• Create a new document
New Perspectives on Microsoft Office 2010 2
3. Objectives XP
• Create an envelope
• Open an existing document
• Change page orientation
• Change the font and font size
• Apply text effects and other formatting
• Align text
• Insert a paragraph border and shading
New Perspectives on Microsoft Office 2010 3
4. Overview of the Word Window XP
New Perspectives on Microsoft Office 2010 4
5. Overview of the Word Window XP
New Perspectives on Microsoft Office 2010 5
6. Starting Word XP
• To start Word:
– Click the Start button on the taskbar
– Click All Programs
– Click Microsoft Office
– Click Microsoft Word 2010
• Nonprinting characters are symbols that appear on
the screen but are not visible on the printed page
• Click the Show/Hide ¶ button in the Paragraph group
on the Home tab, to displaying nonprinting
characters
New Perspectives on Microsoft Office 2010 6
7. Starting Word XP
• Setting up the Word Window
– Click the Maximize button in the upper-right
corner if Word does not fill the entire screen
– Click the View tab on the Ribbon
– In the Show group, click the Ruler check box if
necessary to turn on the Ruler
– In the Zoom group, click the Page Width button
– Click the Print Layout button in the Status bar to
select it if necessary
New Perspectives on Microsoft Office 2010 7
8. Creating a Block Style XP
Business Letter
New Perspectives on Microsoft Office 2010 8
9. Entering Text XP
• Inserting a date with AutoComplete
– Word’s AutoComplete feature automatically inserts
dates and other regularly used items for you
New Perspectives on Microsoft Office 2010 9
10. Entering Text XP
• Entering the inside address
– Type the addressee’s name, street address, and
city, state, and Zip code, pressing Enter after each.
– Do not be concerned about line spacing, it will be
corrected later.
New Perspectives on Microsoft Office 2010 10
11. Entering Text XP
• Enter the salutation and the body text
– Address the letter and press Enter
– Begin typing the letter, pressing Enter at the end
of paragraphs
New Perspectives on Microsoft Office 2010 11
12. Using the Undo and Redo CommandsXP
• To undo (or reverse) the last thing you did in a
document, you can click the Undo button on the
Quick Access Toolbar
• To restore your original change, the Redo button
reverses the action of the Undo button (or redoes the
undo)
New Perspectives on Microsoft Office 2010 12
13. Correcting Errors as You Type XP
• If you notice a typing error as soon as you make it,
you can press the Backspace key
• AutoCorrect automatically corrects common typing
errors, such as typing “adn” for “and”
• Spelling checker continually checks your document
against Word’s built-in dictionary
• Spelling checker does not catch contextual spelling
errors
• Grammar checker marks grammatical errors with a
green wavy line
New Perspectives on Microsoft Office 2010 13
16. Proofreading a Finished Document
XP
• After a document is typed, it needs to be proofread
from start to finish
• Correct all spelling and grammar errors
• Remove all incorrect error indicators (such as those
on people’s names) by right-clicking on the word or
words in question and choosing Ignore Once or
Ignore All
New Perspectives on Microsoft Office 2010 16
17. Adjusting Paragraph and XP
Line Spacing
• Paragraph spacing is the amount of space
before and after a paragraph; it is measured in
points (about 1⁄72 of an inch)
• Line spacing is the amount of space between
lines of text within a paragraph
– Line spacing 1.0 is single space
– Line spacing 2.0 is double space
– Line spacing 1.15 is the default spacing
• To adjust paragraph spacing, select the
paragraph(s), click Line and Paragraph Spacing
in the Paragraph group on the Home tab, and
New Perspectives on Microsoft Office 2010 17
18. Adjusting Paragraph and XP
Line Spacing
• The quickest method to adjust paragraph and line
spacing is to click the Line spacing button in the
Paragraph group on the Home tab
New Perspectives on Microsoft Office 2010 18
19. Adjusting the Margins XP
• Zoom document to entire Page
– Click View on the Ribbon and select One Page from
the Zoom group
New Perspectives on Microsoft Office 2010 19
20. Adjusting the Margins XP
• Click Page Layout on the Ribbon
• Click Margins in the Page Setup group
• Select the desired predefined margin options from
the Margin menu or click Custom Margins
New Perspectives on Microsoft Office 2010 20
21. Adjusting the Margins XP
• Use the Page Setup dialog box to customize the
margins
New Perspectives on Microsoft Office 2010 21
22. Previewing and Printing a Document XP
• To avoid wasting paper and time, you should preview
your document on the Print tab in Backstage view
• Click the File tab to open Backstage, and then click
the Print tab in the navigation bar
• Review the document
• If the document is correct and the printer is on and
has paper, click the Print button
New Perspectives on Microsoft Office 2010 22
24. Opening a Blank Document and XP
Creating an Envelope
• Word’s Backstage provides options for using
templates to create documents or for starting a new
blank document
• Click the File tab to open Backstage view
• Click New to view your options for creating a new
document
• Select the type of document you want to create and
then click Create
New Perspectives on Microsoft Office 2010 24
25. Opening a Blank Document and XP
Creating an Envelope
New Perspectives on Microsoft Office 2010 25
26. Opening a Blank Document and XP
Creating an Envelope
• To create an envelope
– Click the Mailings tab on the Ribbon
– In the Create group, click the Envelopes button to
open the Envelopes and Labels dialog box
– Verify that the Delivery address box contains the
correct address; if not, type a new address, or edit
the existing one
– Type a return address; if you are using preprinted
stationery that already includes a return address,
click the Omit check box to insert a check mark
– To print the envelope immediately, insert an
envelope in your printer, and then click the Print
button; to store the envelope along with the rest
New Perspectives on Microsoft Office 2010 26
27. Opening a Blank Document and XP
Creating an Envelope
• Word automatically uses the inside address from a
letter as the address on an envelope
New Perspectives on Microsoft Office 2010 27
30. Opening an Existing Document XP
• Click the File tab to open Backstage view
• Click Open in the navigation bar
• Navigate to the location of the existing file,
select the file, and click Open
• To save an open document with a new name
– Click the File tab to open Backstage view
– Click Save As in the navigation bar
– In the Save As dialog box, click in the File name
box, delete the existing name, and key in the new
name
– Verify that the file location is correct or navigate to
New Perspectives on Microsoft Office 2010 30
31. Changing Page Orientation XP
• In portrait orientation the page is taller than it is
wide
• In landscape orientation the page is wider than it is
tall
• To change page orientation:
– Click the Page Layout tab
– Click the Orientation button in the Page Setup
group and then click Landscape or Portrait
New Perspectives on Microsoft Office 2010 31
32. Changing the Font and Font Size XP
• Select the text you want to format
• Select the options you want in the Font group on the
Home tab
New Perspectives on Microsoft Office 2010 32
33. Applying Text Effects, Font Colors,XP
and Font Styles
• Text effects are special visual enhancements
(outlines, shading, shadows, reflections)
• To apply text effects:
– Select the text to change
– Click the Text Effects button in Font group and
then select the desired effects
– Click the Font Color button in the Font group and
select a color from the palette
– Click one of the style buttons (Bold, Italic,
Underline) in the Font group to apply a style
• The Format Painter allows you to copy all the
New Perspectives on Microsoft Office 2010 33
34. Applying Text Effects, Font Colors,XP
and Font Styles
New Perspectives on Microsoft Office 2010 34
35. Aligning Text XP
• By default, the words in a document are left aligned
(even on the left) and ragged (uneven) on the right
• With right alignment, words are even on the right
and ragged on the left
• With center alignment, words are ragged on both
sides and lines are centered on the page
• With justified alignment, the text is even at both
margins and spaced out within the line
New Perspectives on Microsoft Office 2010 35
36. Aligning Text XP
• Alignment buttons are found in the Paragraph group
of the Home tab
New Perspectives on Microsoft Office 2010 36
37. Adding a Paragraph Border XP
and Shading
• A paragraph border is an outline around one or more
paragraphs
• Shading is background color applied to one or more
paragraphs
• The Border and Shading buttons are found in the
Paragraph group of the Home tab
New Perspectives on Microsoft Office 2010 37
38. Adding a Paragraph Border XP
and Shading
New Perspectives on Microsoft Office 2010 38
39. Inserting, Deleting, and XP
Resizing a Photo
• Use the Picture button in the Illustrations group on
the Insert tab to insert a photo
• To work with a photo click on it to select it
• When a photo is selected, the Picture Tools Format
tab appears on the Ribbon with options for editing
the photo in various ways (including resizing, framing,
and shaping)
• To delete a photo, select it and then press the Delete
key
New Perspectives on Microsoft Office 2010 39
