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Ppt word01

  1. 1. New Perspectives on 1 XP Microsoft Office Word 2003 Tutorial 1 – Creating a Document
  2. 2. New Perspectives on 2 XP Plan a document • Word is a tool that helps you quickly create documents with a professional look. • You should follow four steps to produce quality documents: 1. Plan and create 2. Edit 3. Format 4. Print • You will create documents most efficiently if you plan the content before you enter any text. • Know what you want to tell your audience. State the information clearly and organize your material logically.
  3. 3. New Perspectives on 3 XP Organize your thoughts • Organize your thoughts about the document you are going to create before you begin writing. • Some people prefer to do this planning stage using a sheet of paper, as shown in the figure on the right. • Others will complete this step using a program such as Notepad, WordPad, or Word itself.
  4. 4. New Perspectives on 4 XP Identify the components of the Word window • Word consists of many components that help you use its features. • Some of these components, such as the menu bar, title bar, toolbar, and status bar, are common to all Windows screens. • To check the name of a Word toolbar button, position the mouse pointer over the button (without clicking) to display a ScreenTip.
  5. 5. New Perspectives on 5 XP Word window components
  6. 6. New Perspectives on 6 XP Windows screen element descriptions slide 1
  7. 7. New Perspectives on 7 XP Windows screen element descriptions slide 2
  8. 8. New Perspectives on 8 XP Choose commands using toolbars and menus • You will use the Standard and Formatting toolbars when you create documents, therefore, you will want to display these toolbars at all times. • You can display nonprinting characters, including spaces (.) and the symbol that marks the end of a paragraph, by clicking the Show/Hide button on the Standard toolbar. • Using the Formatting toolbar or commands on the Format menu, you can change the font and font size. – When you select the Font command on the Format menu, the Font dialog box opens, from which you can select a different font and font size – You could also click the Font button and the Font Size button on the Formatting toolbar
  9. 9. New Perspectives on 9 XP The Show/Hide Button
  10. 10. New Perspectives on 10 XP The Font dialog box
  11. 11. New Perspectives on 11 XP Create a new document • Create or open a document by clicking the Create a new document button in the Open section at the bottom of the Getting Started task pane (figure on next slide). • Click the Blank Document button in the New Document task pane. A new document named Document2 opens and the task pane closes
  12. 12. New Perspectives on 12 XP Create a new document
  13. 13. New Perspectives on 13 XP The Word window when a new document is created This is the window that appears when you create a new, blank Word document.
  14. 14. New Perspectives on 14 XP Enter text in a new document • When typing, do not press the Enter key at the end of each line; the insertion point will automatically move to the next line when you reach the end of the current line. • Only press the Enter key when you want to begin a new paragraph. • This will force a new line or add a blank line if it is the only character on the line. • To correct an error, place the insertion point to the right of the error and then press the Backspace key to erase the characters and spaces to the left of the insertion point.
  15. 15. New Perspectives on 15 XP Enter text in a new document
  16. 16. New Perspectives on 16 XP Saving the document • Click the Save button on the Standard toolbar • When the Save As dialog box appears, type the file name you wish to save as in the File name text box • Click the Save in list arrow and select the location to save your document • Click the Save button in the Save As dialog box
  17. 17. New Perspectives on 17 XP Saving the document
  18. 18. New Perspectives on 18 XP Scroll a document • When a document contains too much text to display in the Word window, the text will scroll, shifting up and finally disappearing from the top of the document window. • Use the scroll bar on the side of the window to view the text again. • You can easily move your insertion point by scrolling to a different part of the document and then clicking within the document text. • This makes editing quicker and easier.
  19. 19. New Perspectives on 19 XP Word will scroll automatically
  20. 20. New Perspectives on 20 XP Correct errors • A word processor lets you correct mistakes quickly and efficiently through the use of the Backspace and Delete keys. • Word's AutoCorrect feature checks for errors as you type and automatically corrects common typing errors. – If AutoCorrect does not recognize a word, it alerts you by displaying a wavy red line under the word • You can replace an incorrect word by highlighting it, clicking the right mouse button to display a list of alternative words, and then selecting the correct word. • Word can also search for more complicated errors by using the Spelling and Grammar checker, which continually checks your document against Word's built-in dictionary and set of grammar rules. – A wavy green line indicates a possible grammatical error or an extra space between words
  21. 21. New Perspectives on 21 XP Use AutoCorrect and Spelling and Grammar checker
  22. 22. New Perspectives on 22 XP Insert the date with AutoComplete • The AutoComplete feature will automatically complete dates and words you use regularly. • After you enter a few identifying letters, Word will display a small box, or ScreenTip, that suggests the full word you are typing. • Press the Enter key to accept Word's suggestion, or continue typing to ignore the suggestion. • You can turn this feature off or add phrases to the AutoComplete list.
  23. 23. New Perspectives on 23 XP An example of AutoComplete
  24. 24. New Perspectives on 24 XP Moving the Insertion Point Around a Document
  25. 25. New Perspectives on 25 XP The Undo and Redo Commands • To undo (or reverse) the very last thing you did, click the Undo button on the Standard toolbar – To undo more than your last action, you can click the Undo list arrow on the Standard toolbar. This list shows your most recent actions. • If you want to restore your original change, the Redo button reverses the action of the Undo button
  26. 26. New Perspectives on 26 XP The Undo and Redo Commands
  27. 27. New Perspectives on 27 XP Remove Smart Tags • A Smart Tag allows you to perform actions that would normally require a different program. Word attaches Smart Tags to certain kinds of text, including addresses, names, and dates. • A Smart Tag on a word is indicated by a dotted underline. – When you point to a word with a Smart Tag, a Smart Tag icon will appear – When you point to the icon, you will see the Smart Tag Actions button – Click on the Smart Tag Actions button to view the menu of options for this text item • If you do not want to perform any action with the tagged text, you can choose Remove this Smart Tag from the menu. The menu will close and the dotted underline will be removed.
  28. 28. New Perspectives on 28 XP An example of a Smart Tag
  29. 29. New Perspectives on 29 XP Preview and print a document • Before you print a document, you should preview it. • The Print Preview feature lets you see what the printed document will look like before printing a document with errors in layout or presentation. • If the preview looks good, you're ready to print the document.
  30. 30. New Perspectives on 30 XP The Print Preview window
  31. 31. New Perspectives on 31 XP Create an envelope • To create an envelope, click Tools on the menu bar, point to Letters and Mailings, and then click Envelopes and Labels. • Use the Envelopes and Labels dialog box to verify the delivery address, the return address, any required adjustments to the envelope size, the printer, and so on. • If you want to print the envelope immediately, click the Print button in the Envelopes and Labels dialog box. • If you want to store the envelope with the letter, click the Add to Document button. – The envelope can then be printed at a later time, just as you would print the document
  32. 32. New Perspectives on 32 XP The Envelopes and Labels dialog box