Guidance on IRSE Licensing and Membership

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A presentation prepared by me to guide signal engineers on IRSE Licensing and IRSE membership.

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Guidance on IRSE Licensing and Membership

  1. 1. Guidance on IRSE Licensing and Membership - Saraswathi Penneru
  2. 2. Topics Covered <ul><li>Overview of IRSE & Uses </li></ul><ul><li>IRSE membership </li></ul><ul><li>IRSE exams </li></ul><ul><li>Engineering Council of UK </li></ul><ul><li>IRSE licensing </li></ul><ul><li>CPD Sections </li></ul>
  3. 3. <ul><li>Note for the readers : </li></ul><ul><li>The presentation prepared is only for the guidance purposes and doesn’t override the rules stipulated in IRSE standards. </li></ul><ul><li>Please refer to www.irse.org for latest information </li></ul>
  4. 4. 1. OVERVIEW & USES OF IRSE
  5. 5. Introduction <ul><li>The Institution of Railway Signal Engineers is </li></ul><ul><ul><li>the principal forum for the exchange of information on all aspects of railway signalling and telecommunications at all levels </li></ul></ul>
  6. 6. So – what can the IRSE do for you? <ul><li>It keeps you up-to-date with technical advances through the presentation of: </li></ul><ul><ul><li>topical papers </li></ul></ul><ul><ul><li>technical publications </li></ul></ul><ul><ul><li>IRSE NEWS magazine </li></ul></ul><ul><ul><li>seminars </li></ul></ul><ul><ul><li>conferences </li></ul></ul>
  7. 7. IRSE <ul><li>It promotes your career development by means of: </li></ul><ul><ul><li>the licensing scheme </li></ul></ul><ul><ul><li>recognised professional accreditation </li></ul></ul><ul><ul><li>a range of learning opportunities </li></ul></ul><ul><li>It encourages achievement through: </li></ul><ul><ul><li>examination </li></ul></ul><ul><ul><li>awards </li></ul></ul>
  8. 8. Licensing Scheme <ul><li>On behalf of the rail industry, the IRSE operates a scheme for the licensing of competent signal engineers </li></ul><ul><li>There is a membership class of ‘Accredited Technician’ specifically for those holding IRSE licenses or equivalent , but who would not otherwise be qualified to join </li></ul>
  9. 9. Annual Convention <ul><li>The Annual Convention provides a special opportunity for in-depth study , linked with visits to working installations, so that ideas can be explained and then seen in practice. </li></ul><ul><li>Venues are worldwide </li></ul>
  10. 10. 2. IRSE MEMBERSHIP
  11. 11. IRSE membership <ul><li>When ? </li></ul><ul><li>How ? </li></ul><ul><li>Eligibility ? </li></ul><ul><li>Supporting Docs? </li></ul><ul><li>Fee ? </li></ul><ul><li>Uses? </li></ul>
  12. 12. Membership - Eligibility <ul><li>IRSE Membership is open to any person engaged or interested in: </li></ul><ul><li>management, </li></ul><ul><li>planning, </li></ul><ul><li>design, </li></ul><ul><li>installation, </li></ul><ul><li>maintenance or </li></ul><ul><li>manufacture of railway signalling, telecommunications or associated equipment </li></ul>
  13. 13. Corporate Membership Routes
  14. 14. Non-Corporate Membership Routes
  15. 15. <ul><li>Note: </li></ul><ul><li>“ Associates, Students and Technicians shall not be entitled to use designations after their names.” </li></ul><ul><li> - as per IRSE code of conduct. </li></ul>
  16. 16. Fees <ul><li>All members except Companion & Fellow - 81 pounds </li></ul><ul><li> Concession – 40.50 pounds </li></ul><ul><li>Companion & Fellow membership - 92 pounds </li></ul><ul><li> Concession – 46 pounds </li></ul><ul><li>Subscriptions are due on July 1 st each year. </li></ul><ul><li>The concession rates are available to people who have paid subscriptions to the IRSE for at least 10 consecutive years and have retired from railway service or from a relevant business or who are on a career break . </li></ul>
  17. 17. Student Membership <ul><li>Application </li></ul><ul><li>Guidance : </li></ul><ul><li>Application shall be verified/proposed by any two corporate members (ie.,fellow/member/associate member) </li></ul><ul><li>Section E </li></ul><ul><li>Applicants should provide full details of their current training course or programme. </li></ul><ul><li>Applicants should provide details of academic qualifications held, relevant to the application, and a copy of the highest relevant academic qualification should be verified by one of their proposers and attached to the application form. </li></ul><ul><li>Supporting Docs : </li></ul><ul><li>Copy of highest Educational qualification certificate (must be verified by one of the proposers) </li></ul><ul><li>NOTE: PLEASE DO NOT SEND ANY PAYMENT WITH THE APPLICATION. YOU WILL BE ISSUED WITH A PAYMENT INVOICE WHEN YOU ARE GRANTED A CLASS OF MEMBERSHIP. </li></ul>
  18. 18. Accredited Technician membership <ul><li>Application form </li></ul><ul><li>Guidance : </li></ul><ul><li>Application shall be verified/proposed by any two corporate members (ie.,fellow/member/associate member) </li></ul><ul><li>Section E : </li></ul><ul><li>Applicants should provide details of academic qualifications held, relevant to the application, and a copy of the highest relevant academic qualification should be verified by one of their proposers and attached to the application form. </li></ul><ul><li>The IRSE license details are also entered in this section. </li></ul><ul><li>Section F : </li></ul><ul><li>Detailed information regarding your training </li></ul><ul><li>Supporting docs : </li></ul><ul><li>Verified copy of highest Educational qualification certificate </li></ul><ul><li>Verified copy of your IRSE license </li></ul>
  19. 19. Associate Member/Member/Fellow Membership <ul><li>Application form </li></ul><ul><li>Guidance : </li></ul><ul><li>Application shall be verified/proposed by 1 fellow & 1 member / 2 fellows </li></ul><ul><li>Section E: </li></ul><ul><li>Applicants should provide details of academic qualifications held, relevant to the application, and a copy of the highest relevant academic qualification should be verified by one of their proposers and attached to the application form </li></ul><ul><li>Section F : </li></ul><ul><li>Training details </li></ul><ul><li>Section H : </li></ul><ul><li>Details of CPD activities </li></ul><ul><li>Section J : </li></ul><ul><li>Details of experience </li></ul><ul><li>Section K : </li></ul><ul><li>Organisation Structure: </li></ul><ul><li>Draw or attach a tree indicating your present position in your company organisation </li></ul><ul><li>The number of persons under your control should be stated where this is not clear from the tree </li></ul><ul><li>Supporting Docs : </li></ul><ul><li>Verified copy of highest Educational qualification certificate </li></ul>
  20. 20. Do’s & Don’ts while applying for membership <ul><li>Please read the Guidance Notes thoroughly before completing the form ; </li></ul><ul><li>Please do not bind or staple your application or documents ; </li></ul><ul><li>Please ensure you keep a copy of your application ; </li></ul><ul><li>Please ENCLOSE CERTIFIED COPIES OF YOUR ACADEMIC AWARDS (including ECUK registration details if applicable) along with any supporting documentation such as Notification of Performance, Record Achievement. </li></ul><ul><li>The application form must be filled in by the applicant ; </li></ul><ul><li>The application form must be signed by the applicant ; </li></ul><ul><li>Remember to obtain sponsor’s signatures. The application form must be signed by the sponsors. </li></ul><ul><li>An e-mail address, if you have one, in addition to telephone numbers, will assist in the event of there being a query on your application; </li></ul>
  21. 21. Do’s & Don’ts while applying for membership <ul><li>Give an outline of academic qualifications, enclosing a photocopy of only the highest level qualification. </li></ul><ul><li>Applicants offering an equivalent to the IRSE Examination must state clearly their reasons for this equivalent and if the equivalent is accepted by the Membership Committee, then they will be subject to a professional review interview; </li></ul><ul><li>Applicants registered with the Engineering Council (UK) should supply a photocopy of their Registration certificate or other form of evidence. </li></ul><ul><li>·Job Descriptions and CVs are generally not acceptable; </li></ul><ul><li>Applicants for Corporate Membership in the class of Member or Fellow may be subject to a professional review interview. </li></ul><ul><li>The Membership Committee will decide which applicants require an interview and advise them accordingly. </li></ul>
  22. 22. Younger Members <ul><li>The YM Forum was established in 2007 as a web-based forum to develop links with younger members outside the UK. </li></ul><ul><li>The principle objective of the Younger Members (YM) is to contribute to and improve the benefits that the IRSE provides for its younger members. Includes: </li></ul><ul><li>Seminars </li></ul><ul><li>IRSE examination review </li></ul><ul><li>Meetings with other YM groups </li></ul>
  23. 23. IRSE Library <ul><li>IRSE members are able to use the IET library facilities at Savoy Place in London </li></ul><ul><li>The library covers all aspects of electrical and electronics engineering, including telecommunications, signalling and control engineering </li></ul>
  24. 26. 2. IRSE EXAM
  25. 27. IRSE Exam <ul><li>The IRSE professional examination provides one of the main routes to corporate membership </li></ul><ul><li>Applicants must already be members of the Institution </li></ul>
  26. 28. IRSE examination modules <ul><li>Module 1: Safety of Railway Signalling and Communications (Compulsory module) </li></ul><ul><li>Module 2: Signalling the layout </li></ul><ul><li>Module 3: Signalling principles </li></ul><ul><li>Module 4: Communications principles </li></ul><ul><li>Module 5: Signalling & Control Equipment, Applications Engineering </li></ul><ul><li>Module 6: Communications Equipment, Applications Engineering </li></ul><ul><li>Module 7: Systems, Management & Engineering </li></ul>
  27. 29. IRSE Examinations <ul><li>It is necessary to Pass in four modules, one of which must be module 1. </li></ul><ul><li>No restriction in picking up the modules </li></ul><ul><li>Highest Marks - Thorrowgood Scholarship Award </li></ul><ul><li>Visit www.irseexam.co.uk for more information and subject material </li></ul><ul><li>Important News :It is no longer necessary to take all four modules within a five year period </li></ul><ul><li>30 June 2009 – sub. of applications to sit for 2009 IRSE exam. </li></ul><ul><li>3 October 2009 – IRSE examination date </li></ul><ul><li>Examination fee - 50 pounds/module </li></ul>
  28. 30. 4. Engineering Council of UK
  29. 31. Engineering Council of UK <ul><li>As one of the licensed bodies of the Engineering Council (UK), the IRSE can register its qualified members </li></ul><ul><li>Three grades available : </li></ul><ul><li>Chartered Engineer (CEng), </li></ul><ul><li>Incorporated Engineer (IEng) and </li></ul><ul><li>Engineering Technician (EngTech) </li></ul>
  30. 32. Why – Register with EC, UK? <ul><li>It identifies you as having competences that employers value </li></ul><ul><li>Registration with ECUK sets engineers establishes their proven knowledge, understanding and competence </li></ul><ul><li>registration demonstrates a commitment to professional standards, and to developing and enhancing competence. </li></ul><ul><li>Keeps you abreast of job opportunities </li></ul><ul><li>Maintaining registration ensures that they are exposed to new developments in their profession </li></ul><ul><li>In some cases, evidence of employing registered engineers will be necessary for the award of contracts in the UK and internationally </li></ul>
  31. 33. Register Sections <ul><li>Chartered Engineers (CEng) </li></ul><ul><li>Chartered Engineers (CEng) are characterised by their ability to develop appropriate solutions to engineering problems, using new or existing technologies, through innovation, creativity and change.  </li></ul><ul><li>They might develop and apply new technologies, promote advanced designs and design methods. </li></ul><ul><li>Incorporated Engineers (IEng) </li></ul><ul><li>Incorporated Engineers (IEng) are characterised by their ability to act as exponents of today's technology through creativity and innovation </li></ul><ul><li>Engineering Technicians (EngTech) </li></ul><ul><li>Engineering Technicians (EngTech) are involved in applying proven techniques and procedures to the solution of practical engineering problems </li></ul>
  32. 34. Registration Process <ul><li>Apply for the registration through identified institutions (like IRSE) – You should be a member of this to apply for registration </li></ul><ul><li>The institution must support you in providing documentary evidences and details </li></ul><ul><li>To become registered, applicants must have their competence assessed through a process known as professional review. </li></ul><ul><li>There is a separate checklist used to assess </li></ul><ul><li>a formal interview may also be required to become IEng/CEng. </li></ul><ul><li>on completion of the professional review, a decision will be made by the relevant committee of the institution </li></ul><ul><li>A positive decision will result in registration of the candidate as an Engineering Technician, Incorporated Engineer or Chartered Engineer. </li></ul>
  33. 35. 5. IRSE LICENSING SCHEME Slide of 20
  34. 36. IRSE Licensing scheme <ul><li>The IRSE Licensing Scheme was introduced in 1994 </li></ul><ul><li>Means of competence certification </li></ul><ul><li>The licensesing Scheme is accredited by UKAS </li></ul><ul><li>A ccreditation by UKAS demonstrates the competence, impartiality and performance capability of the IRSE </li></ul><ul><li>More than 50 license categories </li></ul><ul><li>License categories cover design, installation, testing, maintenance and engineering management </li></ul><ul><li>Each license category has an associated set of performance and knowledge requirements </li></ul>
  35. 37. IRSE License Categories
  36. 38. How to get the electronic version of log book pages & CACs? <ul><li>http://www.irselicenses.co.uk/users/framework.aspx </li></ul>
  37. 39. New log book pages <ul><li>New log book pages are available at: </li></ul><ul><li>http://www.irselicenses.co.uk/users/framework.aspx </li></ul><ul><li>From the above link you can view: </li></ul><ul><li>Competence Assessment Checklists (for all license categories) </li></ul><ul><li>Briefing notes </li></ul><ul><li>New Log book forms & instructions </li></ul><ul><li>Superseded log book pages </li></ul><ul><li>License Application form </li></ul>
  38. 40. Design License Categories - IRSE Licensing scheme introduced in 1994
  39. 41. Old Vs New design license categories
  40. 42. Category Descriptions Covers the engineering management of a design group consisting of a number of design teams engaged on separate projects or discrete parts of a larger project Signalling Design Manager 1.1.145 The holding of at least one of the signalling design licenses (1.1.150 A, B, C, D or E) relevant to the design to be verified is a pre-requisite for this license Covers the role of anyone who performs independent checks of another person’s design work. Signalling Design Verifier 1.1.160 Covers the role of anyone who performs data preparation for safety critical parts of signalling systems, where an understanding of signalling principles is required, e.g. for software-based interlocking. Signalling Principles Data Designer 1.1.150E Covers the role of anyone who produces wiring design details that requires understanding of signalling principles, e.g. for relay interlocking. Signalling Principles Designer 1.1.150D Covers the role of anyone who produces design details for signalling systems that use standard circuits, data constructs and other standard designs, where knowledge of signalling principles is not required. Signalling Designer 1.1.150C Covers the role of anyone who produces application designs for systems such as electronic signalling control and display systems, train describers, hot box detectors, CCTV for level crossings, panel multiplexers, safety-related data transmission links etc. Signalling Electronic Systems Designer 1.1.150B Covers the role of anyone who produces scheme design documents such as scheme plans, control tables, aspect sequence charts, outline project specifications etc. Signalling Schemes Designer 1.1.150A Covers the role of anyone who assists with signalling design work under the direction of a licensed designer. Assistant Signalling Designer 1.1.100 Category Description license Category Name Code
  41. 43. Why – Logbook? <ul><li>It is a requirement of the IRSE Licensing Scheme that license holders possess an up-to-date logbook </li></ul><ul><li>Log book is the one where in you can keep all profession related docs & get it verified and keep it up to date. </li></ul><ul><li>A Professional diary that shows your technical capabilities </li></ul>
  42. 44. Getting started with Logbook <ul><li>The essential information that you must keep in your logbook: </li></ul><ul><li>Logbook annual review form </li></ul><ul><li>Obligations of license Holders and Log Book Requirements (LP1) </li></ul><ul><li>license Details </li></ul><ul><li>Record of Complaints </li></ul><ul><li>Training Record </li></ul><ul><li>Work Experience </li></ul><ul><li>Note: All the above records must be updated once in six months </li></ul>
  43. 45. Basic sections <ul><li>Log book folder </li></ul><ul><li>Evidence folder </li></ul><ul><li>Archive folder (for the people who already has a old pattern of log book & to keep the old records) </li></ul>
  44. 46. Log book Folder <ul><li>Must contain: </li></ul><ul><li>Logbook review form – previous annual & bi-annual skills appraisal forms from Aug’2006 to be also kept behind this. </li></ul><ul><li>Obligations of license Holders and Log Book Requirements (LP1) </li></ul><ul><li>license Details </li></ul><ul><li>Record of Complaints – All previous formal complaints pages shall be kept behind this </li></ul><ul><li>Training Record – All old training records along with copies of training certificates shall be kept behind this </li></ul><ul><li>Work Experience – All old work exp. Records along with role profile, skill matrix are to be kept behind this. </li></ul><ul><li>Briefing note issued by IRSE on this </li></ul><ul><li>Also contains CPD records if the employee wish to go for EC,UK registration. </li></ul>
  45. 47. What about I/CPD for Eng Tech?? <ul><li>A simplified form covering Initial/Continuous Professional Development applicable for Eng Tech registration </li></ul><ul><li>However, licence holders wishing to register for IEng and CEng should still make use of the full IRSE CPD logbook. </li></ul><ul><li>This section can go to your “Archive folder” for the old users </li></ul><ul><li>For freshers, this sections can be retained in new log book itself, as they will not have the “Archive folder”. </li></ul>
  46. 48. Obligations placed on License Holders <ul><li>Keep all the log book forms up to date </li></ul><ul><li>any formal complaints made against them within the scope of their licensable work </li></ul><ul><li>All complaints received by the license holder shall be recorded in the Formal Complaints Section </li></ul><ul><li>shall submit their Log Books to their line manager for review and certification at least annually. </li></ul><ul><li>Log book records must be authenticated by his/her line manager and should record their name, job title </li></ul><ul><li>Note: Where the certifier is licensed under the IRSE scheme, the certifier’s license number shall be quoted. </li></ul>
  47. 49. Obligations placed on License Holders <ul><li>Within the period of validity of each category, the license holder shall be subject to a surveillance check , failing which the license shall be withdrawn </li></ul><ul><li>Also required to submit their logbooks for inspection when required by the employer, assessing agent, or the certification body </li></ul><ul><li>Any license holder who becomes aware of an unsafe situation arising or who is instructed to perform a task which is unsafe should immediately inform a superior. </li></ul><ul><li>If it is ignored and the licensee is pressurized to take up the unsafe task, he/she must report it to the employer/client marking a copy to institution’s registrar. </li></ul><ul><li>Failure of a license holder to meet any of the obligations is liable to result in a complaint being made regarding his or her conduct, which could result in suspension or revocation of the license </li></ul>
  48. 50. Log book Review <ul><li>This form must be signed off as an evidence of periodical log book review has been taken place atleast once in an year </li></ul><ul><li>Log book review must evidence the following forms are up-to-date: </li></ul><ul><li>Formal complaints </li></ul><ul><li>Skill matrix </li></ul><ul><li>Work experience </li></ul><ul><li>Training record </li></ul><ul><li>Availability of “Obligations on License holders” copy </li></ul><ul><li>Whether the “License details” form is filled </li></ul>
  49. 51. Log book Review <ul><li>This would be first form that will be checked by assessors to check whether the log book is up to date or not. </li></ul>
  50. 52. License Details <ul><li>Form </li></ul><ul><li>The license Details proforma is a verified record of the competence assessments that the license holder has successfully completed </li></ul><ul><li>Serves two purposes: </li></ul><ul><li>It provides historical record of license categories in which he/she has been qualified </li></ul><ul><li>And also an aide memoir to ensure that the license is renewed or revalidated before its expiry date </li></ul>
  51. 53. License Details <ul><li>On successful completion of a competence assessment : </li></ul><ul><li>the competence assessor is to enter the category code, date, company name and location of the Assessing Agent, and his own name in the relevant column for the each of the license categories, stating whether the assessment was: </li></ul><ul><li>I = Initial, S = Surveillance, R= Renewal </li></ul><ul><li>On receipt of the license from the Registrar </li></ul><ul><li>the license holder is to complete the license issue number and expiry date columns </li></ul>
  52. 54. Record of complaints <ul><li>Form </li></ul><ul><li>The Licensing Scheme requires all license holders to keep a record of all complaints made against them within the scope of their licenses </li></ul><ul><li>A complaint against any license holder found carrying out work in an unsafe manner, or producing work below the requisite standard, shall be made in writing to the license holder. </li></ul><ul><li>Upon receiving a complaint, the license holder shall submit a copy of complaint to the license registrar within 3 working days and shall record the same in “record of complaints” </li></ul><ul><li>The record of complaints will be audited during all competence assessments. </li></ul>
  53. 55. Record of complaints <ul><li>A license holder that fails to keep the required records will have all his or her licenses revoked by the Institution. </li></ul><ul><li>If the complainant feels that the severity of complaint should make the license to be revoked, he/she can recommend IRSE to revoke the license. </li></ul><ul><li>The license holder has the right to be present at the meeting of the Licensing Committee that considers the recommendation to revoke his or her license, and to submit an appeal to the Institution if the recommendation is accepted </li></ul><ul><li>Any remedial actions, such as re-training, safety discussions, or the issue of new operating procedures, are also to be recorded and cross referenced </li></ul>
  54. 56. Record of complaints <ul><li>The license holder shall send a copy of the entry made in the Logbook, together with any evidence to refute or mitigate the complaint, to the Licensing Registrar within three working days of receipt. </li></ul><ul><li>This form must be completed for every 6 months. </li></ul><ul><li>A ‘Nil’ record is to be kept in the logbook of all license holders who have not been the subject of a complaint. </li></ul>
  55. 57. Training Record <ul><li>Form </li></ul><ul><li>Details of courses completed prior to the issue of the logbook should be included and verified. </li></ul><ul><li>The training record can be used to support work authorisation procedures and competence assessments. </li></ul><ul><li>If training is being used as evidence of continuing professional development, reference can also be made in the CPD section indicating briefly what you learnt </li></ul><ul><li>You may use the column marked “Comments” to record your assessment of the training, any follow-up action undertaken, or make a cross reference to an appropriate license category or an event in your CPD record. </li></ul>
  56. 58. Training Record <ul><li>The form needs to be verified since it is a requirement that it is sent to the IRSE with each application </li></ul><ul><li>Provide any equipment details covered during the training course. </li></ul><ul><li>Provide topics covered during the training session. </li></ul>
  57. 59. Work Experience <ul><li>Form </li></ul><ul><li>Guidelines in filling up “Description of work” column: </li></ul><ul><li>Project Title : As specified in contract specification or equivalent </li></ul><ul><li>Project Details: Give a brief details of the project including: </li></ul><ul><li>Complexity of station </li></ul><ul><li>System of working </li></ul><ul><li>No. of Routes </li></ul><ul><li>Client </li></ul><ul><li>No. of running lines, sidings </li></ul><ul><li>Equipment/concepts/tools used – Give details about equipment, design concepts and tools you used for this project </li></ul>
  58. 60. Work Experience <ul><li>Task : Provide details of task taken up </li></ul><ul><li>Role : Say whether you were the producer/checker </li></ul><ul><li>Brief description of the task: A brief technical description of the task can be given exceeding not more than 2 lines. </li></ul><ul><li>Applicable license category & performance requirement reference can be made in “Applicable License Category” column. </li></ul><ul><li>The title of evidence (if exist) can be provided in “Evidence/comments” column. </li></ul>
  59. 61. Work Experience – Do’s & Don’t’s <ul><li>The work experience should not be more elaborate. </li></ul><ul><li>It should be in such a way that your technical capabilities are known. </li></ul><ul><li>It is not intended that this section should be used as a daily work record. </li></ul><ul><li>The archiving of earlier documentation up to 5 years is encouraged in a separate folder </li></ul><ul><li>Note: The PCs & License categories referred in “License Category” column must be relevant to the task taken up not to the license you are applying for. </li></ul><ul><li>For example if you are licensed designer and taken up an ADE task, it should be referred to as 1.1.100 only, if you have taken up a PD task under mentorship above your level it can be written as 1.1.1150D only. Category depends on the task you have taken up. </li></ul>
  60. 62. Work Experience - Uses <ul><li>Uses: </li></ul><ul><li>Your technical capabilities are known </li></ul><ul><li>By keeping this record up to date, you can provide the IRSE’s competence assessor with evidence that you are maintaining your skills and competence in licensable work </li></ul><ul><li>Use the record to support any application you make for an IRSE license, renewal or revalidation (through the surveillance process) of an existing license </li></ul><ul><li>You may use the column marked ‘comments’ to record your evidence of the work experience and any follow-up action undertaken </li></ul>
  61. 63. Evidence Folder <ul><li>Must contain : </li></ul><ul><li>Evidence Index </li></ul><ul><li>Evidences (can include EFNs, source docs used, review meetings, documental evidences, copies of the drawings produced) – keep only copies not the originals . </li></ul><ul><li>Note: </li></ul><ul><li>Don’t keep the original controlled docs issued to you in the log book </li></ul><ul><li>Original documents are supposed to be in the document control room. </li></ul><ul><li>Plz highlight your name/signature in evidences to bring attention to the assessor of your role. </li></ul><ul><li>When documents like DMP/design specification or other technical specifications are used, use the index of those documents, to particularly highlight which section of the index meets the performance requirement of license category. </li></ul>
  62. 64. Archive Folder <ul><li>It is for the users who already have a log book prior to revised log book pages on June’2008. </li></ul><ul><li>Keep all your old log book forms in this folder </li></ul><ul><li>Infact, you can rename your old log book as “Archive” Folder. </li></ul><ul><li>Previous CACs (if any) – As a record of previous assessments held </li></ul><ul><li>Note: </li></ul><ul><li>Don’t destroy any records of your old log book. </li></ul><ul><li>You would need these, at the time of surveillance process, audits or as part of your CPD activities . </li></ul>
  63. 65. Licensing Process
  64. 66. Licensing process <ul><li>Decide whether the work you are doing needs an IRSE license </li></ul><ul><li>Consult your line manager in identifying which license category you can obtain </li></ul><ul><li>Once the license category is decided, confirm who will be your work place assessor. </li></ul><ul><li>Take guidance from your line manager/work place assessor about the documents that need to be provided to obtain a license. </li></ul><ul><li>Start making a log book </li></ul><ul><li>The log book can be obtained from your line manager or can be ordered from IRSE or contents can be downloaded from Internet. </li></ul>
  65. 67. Licensing Process <ul><li>Get CAC form (Competence Assessment Check list) relevant to your license category – Available on net </li></ul><ul><li>The requirements of license category are specified in CAC forms </li></ul><ul><li>Read the CAC form carefully and collect the evidences to meet the performance requirements given in CAC form </li></ul><ul><li>For any guidance, consult your work place assessor or line manager. </li></ul><ul><li>Note that the line manager can certify the works you have done & training taken and also to confirm any complaints against you so far. </li></ul>
  66. 68. Licensing Process <ul><li>Workplace assessor will help you to guide what kind of evidences you would need to meet the requirements set in CAC. </li></ul><ul><li>Make an assessment plan with your WPA deciding a comfortable date & time for you to start the WPA. </li></ul><ul><li>Make an evidence index to determine the evidences that you would need to collect in conformance to CAC. </li></ul><ul><li>Make a cross reference in CAC with the evidence numbers </li></ul><ul><li>Where there are no evidences against a particular performance requirement (PC) or a bullet point specified under a PC, you can put letter “Q”, intimating the assessor that a question needs to be asked to fulfill the PC. </li></ul><ul><li>Complete the CAC fully referred with evidence numbers or “Q”’s, </li></ul>
  67. 69. Candidate Checklist <ul><li>Ensure the following are kept ready for the workplace assessment: </li></ul><ul><li>Completed CAC with evidence numbers against bullet points of every PC. (Your name should be printed on every page of CAC) </li></ul><ul><li>Evidence folder along with evidence index </li></ul><ul><li>Two photographs printing your name on backside (you wont need it if you have the new type of existing license) </li></ul><ul><li>License application (available on internet) – Should be filled and signed </li></ul><ul><li>Candidate checklist </li></ul><ul><li>All sections of your log book Up to date </li></ul>
  68. 70. Candidate Checklist <ul><li>Up to date skill matrix </li></ul><ul><li>Job profile </li></ul><ul><li>Copies of Training certificates and certificate of competencies </li></ul><ul><li>Annual reviews (for existing license holders) </li></ul><ul><li>Make sure the way you write your name is the same on all the above sections. </li></ul>
  69. 71. Assessment <ul><li>Assessment of an applicant for a license is a two-stage process : </li></ul><ul><li>Workplace assessment by Workplace assessor </li></ul><ul><li>Competence assessment by Independent Competence assessor </li></ul>
  70. 72. Do’s & Donts while preparing for the assessments <ul><li>The new log book pages must be used to log your work experience and training details which is after Feb’2008. </li></ul><ul><li>The following records must be signed off by your line manager annually: </li></ul><ul><li>Work experience </li></ul><ul><li>Training record </li></ul><ul><li>Record of complaints </li></ul><ul><li>Log book review </li></ul><ul><li>Skill matrix </li></ul>
  71. 73. Do’s & Donts during the assessments <ul><li>The work experience should be less descriptive. </li></ul><ul><li>Your name should be written the same every where (LA, CAC, back side of photos, log book records, Q&A forms) </li></ul><ul><li>Photos need not be sent if the candidate holds new type of existing license. </li></ul><ul><li>Make sure that the assessment planning is done at least 1 week before your actual WPA. </li></ul><ul><li>Make sure that there is one week gap between WPA & CA </li></ul><ul><li>CV & formal complaints copy need not be attached along with application </li></ul><ul><li>The answers to the questions should be hand written (preferred method). </li></ul>
  72. 74. Workplace assessment <ul><li>This assessment is performed by the “workplace assessor” (WPA) </li></ul><ul><li>There are several methods used to assess. Generally, the following methods are used by the WPA: </li></ul><ul><li>N - Natural Performance (Workplace Observation/Examination of Products) </li></ul><ul><li>P - Past experience & Achievements (includes verification of work experience record from your log book) </li></ul><ul><li>Q - Questioning (written & signed question & answer) </li></ul>
  73. 75. Workplace assessment <ul><li>The assessor records the assessment on the “Competence Assessment Checklist” </li></ul><ul><li>The WPA also provides an overall summary and makes a recommendation for Competence Assessment in Assessment Control Form (which is part of CAC) </li></ul>
  74. 76. Competence Assessment <ul><li>The role of the competence assessor is to check that the workplace assessment has been carried out to the required standard </li></ul><ul><li>Person who has done WPA should not do the Competence assessment for the same applicant. </li></ul><ul><li>The competence assessor reviews: </li></ul><ul><li>your log book </li></ul><ul><li>the completed Competence Assessment Checklist </li></ul><ul><li>The CA will also interview you </li></ul><ul><li>Upon successful completion of Competence assessment, the CA will recommend to issue a license in ACF of CAC. </li></ul>
  75. 77. Application pack contents <ul><li>Application pack contents must include : </li></ul><ul><li>CAC </li></ul><ul><li>All written Q & A </li></ul><ul><li>Old License (if held) </li></ul><ul><li>ASSR A & B (WPA) </li></ul><ul><li>ASSR A & B (CA) </li></ul><ul><li>Two passport sized photo’s (PRINT name on back) </li></ul><ul><li>Work Experience (Approx last 18 Months, 5 pages) </li></ul><ul><li>Training Record (Approx last 18 Months, 1-2 pages) </li></ul><ul><li>Copy of Evidence Contents List </li></ul>
  76. 78. Final steps in issuing license <ul><li>Your Competence Assessor will send the completed Competence Assessment Checklist to an approved Assessing Agent </li></ul><ul><li>The assessing agent after internal verification, sends the application pack to IRSE office in London. </li></ul><ul><li>The IRSE scrutinises the license application and the supporting information </li></ul><ul><li>Issue license </li></ul><ul><li>The license is a white plastic card with the photograph of the license holder. </li></ul><ul><li>It will bear a unique number, and on it will be listed the specific license categories and their expiry date(s) </li></ul><ul><li>Each category being valid for 10 years, upon satisfactory surveillance at 5 years, after which the categories held are renewed or upgraded as required. </li></ul>
  77. 79. Surveillance & Renewal of your license
  78. 80. Surveillance Process <ul><li>At the five year point, the license can be re-validated by Surveillance carried out by a competence assessor. </li></ul><ul><li>The CA will need to see that applicant has been doing the licensable work to a satisfactory level over the past 5 years. </li></ul><ul><li>The applicant’s log book need to be up-to-date and signed by his line manager periodically. </li></ul><ul><li>Before the Surveillance assessment by CA, the applicant must provide cross references to entries in their log book for every performance requirement </li></ul>
  79. 81. Surveillance Process <ul><li>When the CAC is used as part of Surveillance process, then a WPA is not required. </li></ul><ul><li>There is no separate CAC used for Surveillance </li></ul><ul><li>Applicant should use WPA space to indicate evidence reference </li></ul><ul><li>If there is no evidence of satisfactory annual reviews then a full renewal with both workplace and competence assessors is required at the 5 year point </li></ul><ul><li>Note: If there is insufficient evidence to confirm the competence, then a full assessment in line with initial application process needs to be undertaken </li></ul>
  80. 82. Employers role <ul><li>Employers are expected to encourage staff engaged in the relevant categories of work to obtain IRSE licenses and to grant the facilities for doing so. </li></ul><ul><li>Employers should provide their staff with log books meeting the requirements of the Licensing Scheme and encourage and assist staff to complete and maintain. </li></ul><ul><li>Employers are expected to assist staff to gain the necessary experience in order to meet all the performance criteria of the license category </li></ul><ul><li>Providing WPAs </li></ul><ul><li>Do periodic reviews of log books of license holders </li></ul><ul><li>Employers are expected to use their own work authorisation procedures to suspend an employee from carrying out licensable work where they consider this action is justified by the facts. </li></ul><ul><li>Employers may also make a recommendation to the Licensing Registrar that consideration be given to revoking the license. </li></ul>
  81. 83. 6. Continuing Professional Development ( CPD)
  82. 84. Professional Development <ul><li>The systematic maintenance, improvement and broadening of relevant knowledge and skills, and the development of personal qualities necessary for the execution of professional duties throughout working life. </li></ul><ul><li>The process of professional development is a crucial part of your career </li></ul><ul><li>To get the registration as Chartered or Incorporated Engineers or Engineering Technician with Engineering Council UK (ECUK) </li></ul>
  83. 85. CPD – HOW? <ul><li>Plan – Do – Review </li></ul>
  84. 86. CPD <ul><li>Think about your future aspirations and ask yourself these questions: </li></ul><ul><li>· Where am I now? </li></ul><ul><li>· Where do I want to be? </li></ul><ul><li>· What do I want to do? </li></ul><ul><li>Undertake an honest self-appraisal of current expertise and areas for improvement. </li></ul>
  85. 87. CPD <ul><li>Consider the future challenges and opportunities that might arise. </li></ul><ul><li>Identify objectives based on: </li></ul><ul><li>The immediate requirements for a job </li></ul><ul><li>Business and career aspirations </li></ul><ul><li>Targets for self-improvement </li></ul>
  86. 88. CPD <ul><li>Determine the skills/activities you need for development </li></ul><ul><li>Select appropriate competence standards </li></ul><ul><li>Produce a development action plan (plan for every 12 months preferably) </li></ul><ul><li>Candidates seeking transfer to a higher class of membership are required to provide documented evidence of a Development Action Plan. </li></ul>
  87. 89. CPD <ul><li>Record your learning experiences </li></ul><ul><li>Shall include: </li></ul><ul><li>· What was done </li></ul><ul><li>· When it was done </li></ul><ul><li>· What was learned </li></ul><ul><li>· How it can be applied </li></ul><ul><li>· What follow-up activities may be useful. </li></ul><ul><li>Review the development action plan </li></ul>
  88. 90. How can the IRSE help? <ul><li>Conferences </li></ul><ul><li>Conventions </li></ul><ul><li>Technical visits </li></ul><ul><li>Seminars </li></ul><ul><li>Technical meetings </li></ul><ul><li>Publications </li></ul><ul><li>Professional Examinations </li></ul><ul><li>Scholorships </li></ul><ul><li>Recording CPD activities </li></ul>
  89. 91. CPD forms <ul><li>Development action plan </li></ul><ul><li>Learning experience record </li></ul><ul><li>Learning experience index </li></ul><ul><li>Development action plan review </li></ul>
  90. 92. Guide lines - CPD <ul><li>The development action plan can be done year wise </li></ul><ul><li>The learning experience record can be made when the objective is achieved. </li></ul><ul><li>End of the year, the development action plan can be reviewed. (ie., development action plan review can be filled) & </li></ul><ul><li>A fresh development action plan can be made for the next year. </li></ul>
  91. 93. <ul><li>THANK YOU! </li></ul>

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