This PPT is presented in State Level Capacity Building Programme on "Strategies for Effective Library Services and Innovative Practices" jointly organized by Central Libraries of Plassey College & Chakdaha College, West Bengal held at APJ Abdul Kalam Hall (Plassey College) on 27th June, 2023

1. NAAC RELATED QUALITY ENHANCEMENT
TECHNIQUES FOR ACADEMIC LIBRARIES
Dr. Santosh Kr Tunga
Associate Librarian and IQAC Coordinator
Rishi Bankim Chandra Evening College
Naihati, North 24 Parganas, West Bengal
https://orcid.org/0000-0001-5534-4861
https://vidwan.inflibnet.ac.in/profile/176188

2. OUTLINE OF TODAY DISCUSSION
 Distribution of Matrics, Key Indicators, Criterion-
wise differential weight age, Grading system of
NAAC
 Document required for College Website
 Departmental Webpage/ Homepage - Departmental
Information Sheet
 Library as Learning Resource Centre- NAAC
preparation for Library
 NAAC Preparation for Departments
 Acknowledgement & References

3. DISTRIBUTION OF METRICS & KIS ACROSS
CRITERIA
Types of HEIs Affiliated/Constitutent Colleges
Criteria 7
Key Indicators (KIs) 32
Qualitative Metrics (Q1M) 21
Quantitative Metrics (QnM) 34
Total Metrics (QnM + QnM) 55

4. CRITERION-WISE DIFFERENTIAL WEIGHTAGE
No Name of criteria UG
Colleges
PG
Colleges
1 Curricular Aspects 100 100
2 Teaching-Learning and Evaluation 350 350
3 Research Innovation and Extension 110 120
4 Infrastructure and Learning Resources 100 100
5 Student Support and Progression 140 130
6 Governance, Leadership and Management 100 100
7 Institutional Values and Best Practices 100 100
Total Score 1000 1000

5. CRITERION 1 – CURRICULAR ASPECTS 100
Key Indicator Weightages
1.1 Curricular Planning & Implementation 20
1.2 Academic Flexibility 30
1.3 Curriculum Enrichment 30
1.4 Feedback System 20
Total Score 100

6. CRITERIA 2- TEACHING- LEARNING AND
EVALUATION 350
Key Indicator Weightages
2.1 Student Enrolment and Profile 40
2.2 Student Teacher Ratio 40
2.3 Teaching- Learning Process 40
2.4 Teacher Profile and Quality 40
2.5 Evaluation Process and Reforms 40
2.6 Student Performance and Learning Outcome 90
2.7 Student Satisfaction Survey 60

7. CRITERIA 3- RESEARCH, INNOVATIONS AND
EXTENSION 110
Key Indicators Weightages
3.1 Resource Mobilization for Research 10
3.2 Innovation Ecosystem 15
3.3 Research Publication and Awards 25
3.4 Extension Activities 40
3.5 Collaboration 20

8. CRITERION 4 - INFRASTRUCTURE AND
LEARNING RESOURCES 100
Key Indicators (KIs) Weightages
4.1 Physical Facilities 30
4.2 Library as a learning Resource 20
4.3 IT Infrastructure 30
4.4 Maintenance of Campus Infrastructure 20

9. CRITERION 5- STUDENT SUPPORT AND
PROGRESSION 140
Key Indicators
5.1 Student Support 50
5.2 Student Progression 30
5.3 Student Participation and Activities 50
5.4 Alumni Engagement 10

10. CRITERION 6- GOVERNANCE, LEADERSHIP
AND MANAGEMENT 100
Key Indicators Weightages
6.1 Institutional Vision and Leadership 10
6.2 Strategy Development and Deployment 10
6.3 Faculty Empowerment Strategies 35
6.4 Financial Management and Resource Mobilization 15
6.5 Internal Quality Assurance System 30

11. CRITERION7–INSTITUTIONAL VALUES AND
BEST PRACTICES 100
Key Indicators Weightages
7.1 Institutional Values and Social Responsibilities 50
7.2 Best Practices 30
7.3 Institutional Distinctiveness 20

12. UNIVERSITIES AUTONOMOUS COLLEGES (AC) AND
AFFILIATED /CONSTITUENT COLLEGES.
 The SSR has 55 Metris for A/C Colleges, Covering
the seven Criteria.
 The SSR has two kinds of Metrics :
(1) Those requiring quantifiable facts and figures
as data which have been indicate as quantitative
metrics (QnM) (34); and
(2) those metrics requiring descriptive responses
and are accordingly named ‘qualitative metrics’
(Q1M) (21)

13. GRADING SYSTEM OF NAAC
 Institutional grading (70%) based on the
submission of quantitative metrics (QnM) (34) and
considering other related information available in
college website.
 The Peer Team Report (30%) based on verification
with information submission in ‘qualitative metrics’
(Q1M) (21) data and college visit

14. COLLEGE WEBSITE

15. DOCUMENTS REQUIRED TO LOAD IN COLLEGE
WEBSITE
 Academic Calendar for last five years
 Academic Diary for Students & Teachers for last
five years
 Holiday List for last five years
 AQAR for last five years
 Code of Conduct for Students, Teachers, Support
Staff, Campus
 Best Practices for last five years
 Minutes of IQAC Meetings for last five years
 Action Taken Report for last five years

16. DOCUMENTS REQUIRED TO LOAD IN COLLEGE
WEBSITE CONT…
 Course offered (UG/PG) & subject combination
 Separate departmental WebPages with their
required updated information
 Student Union & Alumni Association Information on
activities, programmes, contribution, etc.

17. DOCUMENTS REQUIRED TO LOAD IN COLLEGE
WEBSITE CONT…
Information on activities of Statutory /Mandatory
Cells:
 Anti-Sexual Harassment Cell (ASHC)
 Internal Complaint Committee (ICC)
 Grievance Redressal Cell (GRC)
 SC/ST/OBC Minority Cell
 Electoral Literacy Club (ELC)
 Ant-ragging Cell
 RTI Cell
 Women’s Cell

18. STATUTORY CELLS –ACTIVITIES
 The Statutory Cells is displayed on the college
website
 Constitute a Committee on Cells
 Conduct programmes for students, Teachers,
Administrators, and other support staff

19. STATUTORY CELLS - DOCUMENTS
 Create related policy documents for various
statutory Cells
 Details of Monitoring Committee composition
 Minutes of the committee meetings
 No. of programmes organized
 Participants attendance register
 Reports on the various programmes etc.
 Any other relevant information

20. DEPARTMENTAL HOMEPAGES

21. DEPARTMENTAL INFORMATION SHEET FOR 5 YEARS
[JULY TO JUNE]
DEPARTMENTAL RECORDS
 About the Department
 History of the Department with foundation Date and
Year of the Department
 Head’s Desk/ Messages by the HoD
 Departmental Development Committee (DDC)
Meeting Register (Meeting Notice with signature of
HoD, Members present signature, Resolution &
Action Taken Report)
 All information must be upload in Departmental
Homepage under College website for NAAC
consideration.

22. DEPARTMENTAL INF. SHEET FOR 5 YEARS
DEPARTMENTAL ACTIVITIES
 Annual Fest, Foundation Day Celebration,
Fresher’s Welcome and Farewell
 Book Discussion and Extension Lectures
 Competitions- Project competition, Wallpaper
completion, Avishkar project, Exhibition/Science
Exhibition, Debate competition, and other
competitions.
 Department Visit- Eminent Persons/Subject
Expert from Institutes/Universities/or Related
subject Students from Schools

23. DEPARTMENTAL INF. SHEET FOR 5 YEARS
DEPARTMENTAL ACTIVITIES
 Field Tour/Educational Tour- Examples: Bengali
Dept –Bangiya Sahitya Parishad/Bankim
Gabeswana Kendra, Big Publishing House –
Ananda, Dey’s, etc. History- National
Museum/Victoria Memorial Hall, Political Science-
Legislative Assemble, Kolkata High Court,
Phisics/Chemistry/ Mathematics- Bangiya Bijnan
Parishad, Basu Bijnan Mandir, Science City, Birla
Planetarium, etc.
 Publications- Books, Journal Articles, Book
Chapters & Magazine Articles


24. DEPARTMENTAL INF. SHEET FOR 5 YEARS
DEPARTMENTAL ACTIVITIES
 Seminars/Workshops/Conferences/Lecture
series/Discussion [Notification; Brochure,
Participants Attendance Register; Organizing Unit;
Date, Time & Venue; Seminar Report; Resource
person details, Event Outcomes, Completion
Certificate)
 Conduct Quiz, Debate, Group Discussion,
Student Seminars, etc. Kept record in each
departments with attendance register, event date,
time, Class, semester and venue (Class Room
Number)

25. DEPARTMENTAL INF. SHEET FOR 5 YEARS
FACULTY RECORDS
Faculty Profiles with Academic & Research Identity
like
 Google Scholar ID
 Vidwan ID
 ORCID,
 Researcher ID
 Scopus Author ID

26. LIBRARY AS LEARNING RESOURCE

27. LIBRARY AS LEARNING RESOURCE
 The library holdings in terms of titles of books,
journals and other learning materials and
technology aided learning mechanism, which
enable the students to acquire information,
knowledge and skills required for their study.

28. 4.2. LIBRARY AS A LEARNING RESOURCES
Matric
No.
weightage
4.2.1.
Q1M
Library automation using Integrated Library
Management System (ILMS), subscription to
e-resources including provision of links to
OER repositories, amount spent on purchase
of books, journals and usage of library
20

29. 4.2. LIBRARY AS A LEARNING RESOURCES
 4.2.1. Integrated Library Management System
 4.2.2. Subscription to e-resources
 4.2.3. Purchase of Books/e-books and subscription
to Journals/e-journals
 4.2.4. Usage of Library by Teachers and Students

30. 4.2.1. INTEGRATED LIBRARY MANAGEMENT
SYSTEM
 Library is automated using Integrated Library
Management System (ILMS) and has digitization
facility
 Name of ILMS software
 Nature of automation (Full or partially)
 Version and Year of Automation
 Descriptions and upload relevant supporting
documents
 Paste link for additional information
 No data Template

31. 4.2.2. SUBSCRIPTION TO E-RESOURCES
 In addition to all information, Remote access to e-
resources in extra information and document
 Data Requirement:
 Details of institutional memberships in other libraries
 Details of Subscription
 Data Template

32. 4.2.3. PURCHASE OF BOOKS/E-BOOKS AND
SUBSCRIPTION TO JOURNALS/E-JOURNALS
 Expenditure on the purchase of Books/e-books
 Expenditure on the purchase of Journals/e-journals
 Data Template

33. 4.2.4. USAGE OF LIBRARY BY TEACHERS AND
STUDENTS
 Upload last page of Accession Register details per
day login/online users of library
 Method of computing the per day usage of library
 No. of users using library through e-access
 No. of physical users accessing the library
 Upload relevant supporting documents
 No data Template

34. LIBRARY IS MEMBER OF
 DELNET (Developing Library Network),
 MALIBNET (Madras Library Network),
 British Council Division, Kolkata
 American Information Resource Centre, Kolkata
 Structural Engineering Resource Centre (CSIR-
SERC), Chennai.
 NDLI Club Member

35. PROVIDE DETAILS OF THE FOLLOWING
 Total area of the library (in Sq. Mts.)
 Total seating capacity
 Working hours (on working days, on holidays,
before examination days, during examination days,
during vacation)
 Layout of the library (individual reading carrels,
lounge area for browsing and relaxed reading, IT
zone for accessing e-resources)
 Access to the premises through prominent display
of clearly laid out floor plan; adequate signage; fire
alarm; access to differently abled users and mode
of access to collection)

36. WHAT TOOLS DOES THE LIBRARY DEPLOY TO
PROVIDE ACCESS TO THE COLLECTION?
 OPAC – KOHA on cloud server
 Electronic Resource Management package for e-
journals - CORAL
 Federated searching tools to search articles in
multiple databases –INFED-Shiboleth
 Library Website
 In-house/remote access to e-publications –
RemoteXs, Ezproxy, etc.

37. TO WHAT EXTENT IS THE ICT DEPLOYED IN
THE LIBRARY?
 Library automation
 Total number of computers for public access
 Total numbers of printers for public access
 Internet band width speed □ 2mbps □ 10 mbps □ 1
gb (GB)
 Institutional Repository
 Content management system for e-learning
 Participation in Resource sharing networks/
consortia (like INFLIBNET) i.e. N-LIST

38. PROVIDE DETAILS
 Average number of walk-ins
 Average number of books issued/returned
 Ratio of library books to students enrolled
 Average number of books added during last three
years
 Average number of login to OPAC
 Average number of login to e-resources
 Average number of e-resources
downloaded/printed
 Number of information literacy trainings organized

39. GIVE DETAILS OF THE SPECIALIZED SERVICES
PROVIDED BY THE LIBRARY
 Reference & Reprography
 ILL (Inter Library Loan Service)
 Information Deployment and Notification
 OPAC & Internet Access
 Downloads & Printouts
 Reading list/ Bibliography compilation
 In-house/remote access to e-resources
 User Orientation /Use Education
 Assistance in searching Databases
 INFLIBNET facilities

40. GIVE DETAILS ON THE LIBRARY HOLDINGS
 Print (Books, back volumes and thesis)
 Non Print (Microfiche, CDs, AV)
 Electronic (e-books, e-Journals)
 Special collection (e.g. Text book, Reference books,
standards, patents)

41. LIBRARY RESOURCES
Physical Holdings Available No.s Required No.s
Books
Periodicals
Journals
CDs/DVDs
Other materials

42. LIBRARY AUTOMATION
Automation
undertaken
Extent Version of
ILMS
Year of
upgradation
Excel
LIBSys
KOHA

43. NO. OF LIBRARY RESOURCES ALONG WITH
SUBSCRIPTION AMOUNT
Description Number Memberships Subscription Links to the
documents
E-journals
E-books
Databases
Remote
Access to e-
resources

44. EXPENDITURE STATEMENT DURING LAST 5
YEARS
Year Description of E-resources Allocated Amount
(Rs. Lakhs)
Books
Joiurnals
E-books
E-journals

45. NO. OF TEACHERS & STUDENTS USING
LIBRARY PER DAY OVER THE LAST 5 YEARS
Description of
Mode
No. of Teachers
per day
No. of students
per day
Method adopted
for computing
Online
Physical

46. SUPPORTING DOCUMENTS TO BE MADE
READY FOR UPLOADING
 Proofs of subscription
 Sharing details of subscription
 Validity periods, Amount, User number, Limitations,
if any
 Membership details for e-books, e-journals and
remote access
 Expenditure statements/ Bills
 Subscription data related to the procurement of
books, journals including e-books, e-journals

47. SUPPORTING DOCUMENTS TO BE MADE
READY FOR UPLOADING CONT….
 Audit report
 Access details and list of memberships along with
utilization by stakeholders
 Go Tag photos

48. STRATEGIES TO BE ADOPTED TO ENHANCE
QUALITY LEVELS

49. STRATEGIES TO BE ADOPTED TO ENHANCE
QUALITY LEVELS
 Latest versions of the ILMS
 Procuring more library holdings
 Remote access to e-library
 Digitization of the library
 Subscription with Inflibnet databases
 More memberships to increase the access to e-
resources of learning
 Networking with central institutions and universities
for digital access

50. STRATEGIES TO BE ADOPTED TO ENHANCE
QUALITY LEVELS CONT…
 The institute must allocate resources enough to
procure books (Text and reference books) and e-
books, special collections to cater the needs of
students. Purchase of books useful to benefit the
students in competitive exams is to be given
importance.
 Appropriate measures may be taken to increase
library usage like Creating awareness/interest
about use and utilization of library resources,
Conducting book exhibitions and Giving wide
publicity and launching a campaign

51. LIBRARY ACTIVITIES

52. LIBRARY ACTIVITIES
 Seminars, Workshops, Library Orientation
Programmes, Uses Education Programmes,
Training, Awareness Programmes for Teachers &
Students
 Book Expiations on R N Tagore, Bankim Ch
Chattopadhyay, Shakespeare, Women Studies, etc.
 Book Talk on new coming books by different subject
teachers
 Library Day, Librarians Day, Copyright Day,
Women's Day, Health Day, etc. at National &
International Day

53. LIBRARY ACTIVITIES CONT…
 Conduct Add on/Value Added/Certificate Courses
i.e. Academic/Scientific Writing, Plagiarism &
Research Ethics, Referencing & Citation, Copyright
& IPR, Research Paper Writing, Research
methodology, etc.
 Book Release-cum-Seminar/ Seminar-cum-Book
Release Programme

54. DOCUMENT REQUIRED FOR ACTIVITIES
REPORT PREPARATION

55. DOCUMENT REQUIRED FOR ACTIVITIES
 Participants Attendance Register
 Softcopy of Certificate with digital signature of
Principal, HoD & Coordinator, IQAC
 GeoTag Photos
 Report of the Programme

56. REPORT PREPARATION FOR ACTIVITIES
 Name of the Activity & Category of Activity
 Date, Time and Venue of Activity
 Name of Resource Persons with affiliation,
designation, lecture delivered and topics details
 List of participants with attendance enrolled in the
activity
 Brief description of Events
 Event Outcomes/Advantages/Benefits
 Upload in the College Website and Departmental
homepage

57. ADD ON/VALUE ADDED/CERTIFICATE COURSES

58. DOCUMENT REQUIRED FOR ADD ON/VALUE
ADDED/CERTIFICATE COURSES
 Brochure
 Report of the Add on/Value Added/Certificate
Courses
 Student Attendance Register
 Softcopy of Certificate with digital signature of
Principal, HoD & Coordinator, IQAC
 Geo Tag Photos

59. ELEMENTS OF REPORT FOR ADD ON COURSE
 Name of the Add on/Value Added/Certificate
Course
 Duration of the Course
 Content of the Course
 Objective of the Course
 Resource Persons Records with lecture delivered
and topics/module details
 List of Students with attendance enrolled in the
course
 Course Outcomes/Advantages/Benefits

60. SEMINARS/CONFERENCES/WORKSHOPS/
SHORT-TERM COURSE

61. DOCUMENTS REQUIRED FOR SEMINARS
 Brochure/Leaflet/Banner/Flier
 Participants Attendance Register
 Completion Certificate
 Report

62. REPORT WRITING FOR SEMINARS…
 Name & Category of the Seminar/Workshops….
 Date, Time, Venue
 Organizing Units- NSS/NCC/TC/IQAC/Depts.
 Name of the Resource Person(s) with affiliation
 Participation list
 Brief description of seminars….
 Seminars…. Outcomes
 Photo- Geo Tag
 Category means IPR, Research Methodology,
Patent, Entrepreneurship, Copyright, etc.

63. LIBRARY REGISTERS

64. LIBRARY REGISTERS
 Visitors Register for Students, Faculties, Staff and
other stakeholders
 Library Demand Register – Books demanded by
Students, Faculties, Staff and other stakeholders
 Accession Register for all purchased and gifted
Books, Periodicals, CDs, Other Library Materials
used in Central Library and Departmental Libraries
 Transit Register used for delivering all types of bills
to Accounts Dept./Office
 Bills Register for all types items i.e. Books,
Almirahs, Stack, Display Cabinet, Stationary goods,
etc.

65. LIBRARY REGISTERS CONT…
 Stock Register for recording no. of Gifted/Donated
books, No. of Book Bank Books, Special collection of
RN Tagore, Bankim Chandra, Shakespeare,
Minor/Major Research Projects, Women studies, etc.
 Daily Book Issue Register for Lending and Reference
services
 Daily E-Resource Use Register for use of E-
Resource from NLIST, Internet, Other Academic
Websites, NDLI, DOAJ, Open DOOR, etc.
 Binding Register for controlling the record of
Documents binding
 Report on Activities Register

66. NAAC PREPARATION FOR LIBRARY

67. NAAC PREPARATION
 Create own Library homepage/webpage under
College Website
 Update all types of library related information in
library homepage
 Prepare library budget per financial year for last 5
years
 Prepare library use statistics per academic year for
last 5 years
 Update accession register including all library
registers
 Print copy of “Know Your Library/ About Library”

68. NAAC PREPARATION CONT…
 Write & Display the Future Plan of the library
 Display Board “Mission, Vision and Major Services”
in entrance of Library
 Identify and Display the Name of the Central Library
at entrance of the library
 Arrangement of separate Reading Rooms for
Teachers and Students
 Construct “E-Resource Centre” for accessing E-
Resource materials like N-LIST, NDLI, Open E-
Resources, etc.

69. NAAC PREPARATION CONT…
 Prepare library PPT Presentation during NAAC
Peer Team visit
 Financial Year: April to March
 Academic Year: July to June
 Calendar Year: January to December

70. NAAC PREPARATION CONT…
 Prepare statement of no. of purchased books by
subject-wise and corresponding expenses per
financial year for last 5 years
 Total number of purchased new books during last 5
years with following documents-
 Permission letter of Principal with college letter head
 Proper record in the Accession Register
 Relevant bills with received by Librarian and payment
order by Principal
 Maintain purchase register record

71. ACKNOWLEDGEMENT
 I would like express my sincere thanks to various
Internet sources and also authors of those Internet
sources used to prepare this presentation.
 This presentation is mainly prepared to create an
awareness among faculties, students, staff and
research scholars about the quality enhancement
techniques for academic libraries.
 These slides have been/being used in my various
talks and presentations both online and offline
mode.

72. REFERENCES
 http://naac.gov.in/
 https://www.ugc.gov.in/page/naac.aspx
 https://www.iitms.co.in/blog/complete-guide-to-naac-accreditation-
for-higher-education-institutions.html
 https://crescent.education/wp-content/uploads/2019/08/SSR-File-
NAAC-Criteria-4.pdf

73. THANK YOU
FURTHER INFORMATION ABOUT “NAAC RELATED
QUALITY ENHANCEMENT TECHNIQUES FOR ACADEMIC
LIBRARIES” FEEL FREE
CONTACT ME AT
MOBILE: 9432080868
TUNGASK@GMAIL.COM