Clubs/Organizations Advisor Training Session  PVCC Spring Learning Week Student Life & Leadership Staff  January 13, 2012
Agenda <ul><li>Welcome  </li></ul><ul><li>PB & J Activity </li></ul><ul><li>5 Stages of Event Planning </li></ul><ul><li>W...
Activity Time <ul><li>Peanut Butter & Jelly Time </li></ul><ul><li>During this activity one of you will give instructions ...
The 5 Stages of Event Planning <ul><li>Assess the needs </li></ul><ul><li>Goals and Objectives </li></ul><ul><li>Program P...
Stage 1: Assess the Needs <ul><li>Assessment is a means of assisting the committee in determining the needs of those for w...
Stage 2: Goals & Objectives <ul><li>Goals </li></ul><ul><ul><li>The directions to go. </li></ul></ul><ul><li>Objectives </...
Stage 3: Program Plans <ul><li>Approvals   </li></ul><ul><li>Submit to Student Life! Official Functions, Petty Cash, Trave...
Stage 4: Implementation of Plans <ul><li>Follow Through! Follow Through! </li></ul><ul><li>Have a backup! </li></ul><ul><l...
Stage 5: After the Event <ul><li>What to do after the event? </li></ul><ul><ul><li>Thank everyone (Volunteers and Attendee...
The Club Hub <ul><li>The Club Hub </li></ul>Here you will find information on all the clubs and organizations we offer, as...
Active Status Requirements <ul><li>Club Participation </li></ul><ul><ul><li>SLC Constitution </li></ul></ul><ul><li>Club S...
What ’s Next?  <ul><li>Turn in  FORMS </li></ul><ul><li>Club Statement of Activity Form </li></ul><ul><li>Advisor Update F...
Student Life Announcements <ul><li>Club Showcase: Jan 17-19, KSC Hallway, 9am-6pm </li></ul><ul><li>Involvement Fair: Jan ...
Questions?  <ul><li>Thank you for your continued support of our students and programs!!! </li></ul>
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Club Advisor Training Workshop

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Club Advisor Training Workshop

  1. 1. Clubs/Organizations Advisor Training Session PVCC Spring Learning Week Student Life & Leadership Staff January 13, 2012
  2. 2. Agenda <ul><li>Welcome </li></ul><ul><li>PB & J Activity </li></ul><ul><li>5 Stages of Event Planning </li></ul><ul><li>What’s New? </li></ul><ul><li>Active Status Requirements </li></ul><ul><li>The Club Hub </li></ul><ul><li>Thank You! </li></ul>MEChA students Bryanna & Isabel with PAWS the Puma
  3. 3. Activity Time <ul><li>Peanut Butter & Jelly Time </li></ul><ul><li>During this activity one of you will give instructions on how to make a PB & J sandwich to your partner. After the instructions have been made, your partner will follow the instructions you have given to make the sandwich. </li></ul><ul><li>Find a partner at your table; </li></ul><ul><li>Decide who will give the instructions and who will receive them; </li></ul><ul><li>Go and get the ingredients you need from the back table; </li></ul><ul><li>You have 15 minutes to complete this activity. </li></ul>
  4. 4. The 5 Stages of Event Planning <ul><li>Assess the needs </li></ul><ul><li>Goals and Objectives </li></ul><ul><li>Program Plans </li></ul><ul><li>Implementation </li></ul><ul><li>After the Event/Evaluation </li></ul>
  5. 5. Stage 1: Assess the Needs <ul><li>Assessment is a means of assisting the committee in determining the needs of those for whom the program is planned. </li></ul>Fall 2011 Involvement Fair
  6. 6. Stage 2: Goals & Objectives <ul><li>Goals </li></ul><ul><ul><li>The directions to go. </li></ul></ul><ul><li>Objectives </li></ul><ul><ul><li>The means to achieve. </li></ul></ul><ul><li>“ What is the overall purpose of doing this program?” </li></ul>
  7. 7. Stage 3: Program Plans <ul><li>Approvals </li></ul><ul><li>Submit to Student Life! Official Functions, Petty Cash, Travel </li></ul><ul><li>Date and Time </li></ul><ul><li>Check on R25 if space is available on that date </li></ul><ul><li>Physical Arrangements </li></ul><ul><li>Location, M&O Helpdesk, Tents, etc. </li></ul><ul><li>Marketing/Publications </li></ul><ul><li>Flyers, Posters, Student Life Blog/FB </li></ul><ul><li>Finances </li></ul><ul><li>Budget, Club Account, SLC Allocation </li></ul><ul><li>Delegate </li></ul><ul><li>Assign Duties!! </li></ul>
  8. 8. Stage 4: Implementation of Plans <ul><li>Follow Through! Follow Through! </li></ul><ul><li>Have a backup! </li></ul><ul><li>Brainstorm alternatives and select the best solution </li></ul><ul><li>Identify problems as they arise and what the cause may be </li></ul>
  9. 9. Stage 5: After the Event <ul><li>What to do after the event? </li></ul><ul><ul><li>Thank everyone (Volunteers and Attendees) </li></ul></ul><ul><ul><li>Clean up </li></ul></ul><ul><ul><li>Reconcile funds </li></ul></ul><ul><ul><li>Return equipment </li></ul></ul><ul><li>Evaluate </li></ul><ul><ul><li>Survey </li></ul></ul><ul><ul><li>Plus/Delta </li></ul></ul>
  10. 10. The Club Hub <ul><li>The Club Hub </li></ul>Here you will find information on all the clubs and organizations we offer, as well as campus events & activities, schedules, resources and policies, forms and the latest training dates. 
  11. 11. Active Status Requirements <ul><li>Club Participation </li></ul><ul><ul><li>SLC Constitution </li></ul></ul><ul><li>Club Statement of Activity Form </li></ul><ul><li>Advisor Update Form (if needed) </li></ul>
  12. 12. What ’s Next? <ul><li>Turn in FORMS </li></ul><ul><li>Club Statement of Activity Form </li></ul><ul><li>Advisor Update Form </li></ul><ul><li>Sign up for: Club Showcase 1/17-19 ~ All Day Involvement Fair 1/25 ~ 10am-6pm </li></ul><ul><li>Email Ryan to reserve a table </li></ul><ul><li>Pick up a display board from Student Life (if needed) </li></ul><ul><li>Schedule a student(s) to man the table </li></ul><ul><li>Training Workshops </li></ul><ul><li>Check the Club Hub for upcoming training dates </li></ul><ul><li>Sign up club members and self </li></ul>
  13. 13. Student Life Announcements <ul><li>Club Showcase: Jan 17-19, KSC Hallway, 9am-6pm </li></ul><ul><li>Involvement Fair: Jan 25, 10am-6pm, KSC Courtyard </li></ul><ul><li>Paradise BBQ – Hot Dog!! Jan 25, 11-1pm, KSC Courtyard </li></ul><ul><li>PumaPalooza – March 28, 2012, KSC Courtyard. Food, games, prizes and tons of fun!! </li></ul>
  14. 14. Questions? <ul><li>Thank you for your continued support of our students and programs!!! </li></ul>

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