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SESSION 1.1
PROJECT CHARTER
Purposes:
1) Ensure safety of
students
2) Alleviate extra
processing
3) Eliminate waste
4) Increase VA and...
Positive Aspects:
 We are able to find enough coaches.
 Many coaches volunteer.
 Having a Director of Operations who do...
Areas in Need of Improvement:
 Finding a balance between parent coaches and stability
 Develop a flow for the hiring pro...
 Project: Lean Champion Project – Hiring/Securing of LEAP Coaches
 Date & Time: October 31, 2014 2pm
 Location: Google ...
Task Who By When?
Continue A-3: Identify Main
Tasks and Target Condition
Sander/Janna 11/18/14
Create list of positives/de...
SESSION 1.2
SESSION 2.1
SESSION 2.2
 Create timeline for Connect Now communications
regarding registration deadlines.
 Utilize TCAPS Facebook page to promot...
Session 3.1
SESSION 3.2
SESSION 4.2
SESSION 5.1
SESSION 6.1
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
Jdeering.tcaps.lean office champion
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Jdeering.tcaps.lean office champion

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Jdeering.tcaps.lean office champion

  1. 1. SESSION 1.1
  2. 2. PROJECT CHARTER Purposes: 1) Ensure safety of students 2) Alleviate extra processing 3) Eliminate waste 4) Increase VA and NVAN steps 5) Retain Coaches year to year 6) Pay coaches faster!
  3. 3. Positive Aspects:  We are able to find enough coaches.  Many coaches volunteer.  Having a Director of Operations who doesn’t have to coach a team improves the process.  Autonomy for DOO to hire who they want.  Great to have volunteer coaches who have a general interest in giving back to the community.
  4. 4. Areas in Need of Improvement:  Finding a balance between parent coaches and stability  Develop a flow for the hiring process  Fingerprint fee  Minimize PCMI paperwork  Payment options outside of PCMI  Restructure seasons to spread out need for coaches  Coaches are working prior to the PCMI/TCAPS application process  Move fingerprint process to earlier in the application process  Continuous improvement as it relates to iChat & FBI background checks for volunteer coaches  Better process for tracking coaches through the process  Consider FBI background checks for all MS coaches/may need to consider for elementary coaches as well  Speed up the hiring process  Need to find coaches sooner to get the process going earlier
  5. 5.  Project: Lean Champion Project – Hiring/Securing of LEAP Coaches  Date & Time: October 31, 2014 2pm  Location: Google Hangout  Introductions & Project Vision/Priority – Sander (3 min.)  Share Project Purpose- Janna (5 min.)  Alleviate extra processing  Create LEAN process to eliminate waste; focus time elsewhere  Process Control- ensure appropriate background checks   Review Current Processes- Janna (10 min.)  Elementary Coaches  Middle School Coaches  Legal requirements- Cindy?   Gather Feedback for Project Charter (5 min.)  Thoughts?  Questions?   Review Project Milestones, Timelines  Completed A-3, Current VSM, Future State VSM  Implementation Plan for improvements  TCAPS Hosting LEAN Champion Training- February of 2015
  6. 6. Task Who By When? Continue A-3: Identify Main Tasks and Target Condition Sander/Janna 11/18/14 Create list of positives/deltas of current processes to have ready for next meeting Erika, Dan, Ben, Julie 11/18 Schedule VSM Brainstorm Meeting Julie 11/18/14 Current State VSM Whole Team 12/9/14 •Identify Next Steps:
  7. 7. SESSION 1.2
  8. 8. SESSION 2.1
  9. 9. SESSION 2.2
  10. 10.  Create timeline for Connect Now communications regarding registration deadlines.  Utilize TCAPS Facebook page to promote LEAP offerings and for added LEAP name recognition.  Attend more elementary fall open houses where registrations can be taken onsite.  Create “Reduced Fee” awareness at our elementary schools with lowest registration numbers by sending phone messages with that info, reaching families without email addresses.  Create post card to include in next year’s Turkey Trot “goodie bags”  Use school websites to advertise upcoming offerings.
  11. 11. Session 3.1
  12. 12. SESSION 3.2
  13. 13. SESSION 4.2
  14. 14. SESSION 5.1
  15. 15. SESSION 6.1

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