1) Ensure safety of
2) Alleviate extra
3) Eliminate waste
4) Increase VA and
5) Retain Coaches year
6) Pay coaches faster!
We are able to find enough coaches.
Many coaches volunteer.
Having a Director of Operations who doesn’t
have to coach a team improves the process.
Autonomy for DOO to hire who they want.
Great to have volunteer coaches who have a
general interest in giving back to the
Areas in Need of Improvement:
Finding a balance between parent coaches and stability
Develop a flow for the hiring process
Minimize PCMI paperwork
Payment options outside of PCMI
Restructure seasons to spread out need for coaches
Coaches are working prior to the PCMI/TCAPS application process
Move fingerprint process to earlier in the application process
Continuous improvement as it relates to iChat & FBI background checks for volunteer
Better process for tracking coaches through the process
Consider FBI background checks for all MS coaches/may need to consider for
elementary coaches as well
Speed up the hiring process
Need to find coaches sooner to get the process going earlier
Project: Lean Champion Project – Hiring/Securing of LEAP Coaches
Date & Time: October 31, 2014 2pm
Location: Google Hangout
Introductions & Project Vision/Priority – Sander (3 min.)
Share Project Purpose- Janna (5 min.)
Alleviate extra processing
Create LEAN process to eliminate waste; focus time elsewhere
Process Control- ensure appropriate background checks
Review Current Processes- Janna (10 min.)
Middle School Coaches
Legal requirements- Cindy?
Gather Feedback for Project Charter (5 min.)
Review Project Milestones, Timelines
Completed A-3, Current VSM, Future State VSM
Implementation Plan for improvements
TCAPS Hosting LEAN Champion Training- February of 2015
Task Who By When?
Continue A-3: Identify Main
Tasks and Target Condition
Create list of positives/deltas
of current processes to have
ready for next meeting
Erika, Dan, Ben, Julie 11/18
Schedule VSM Brainstorm
Current State VSM Whole Team 12/9/14
•Identify Next Steps:
Create timeline for Connect Now communications
regarding registration deadlines.
Utilize TCAPS Facebook page to promote LEAP
offerings and for added LEAP name recognition.
Attend more elementary fall open houses where
registrations can be taken onsite.
Create “Reduced Fee” awareness at our elementary
schools with lowest registration numbers by sending
phone messages with that info, reaching families
without email addresses.
Create post card to include in next year’s Turkey Trot
Use school websites to advertise upcoming offerings.