The old office is dead, hail the new office
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As we integrate remote work into our daily life, the office is undergoing a major transition. From being our second home (sometimes first), to being a collaboration hub. This deck will explain the benefits of the Hybrid model, the cost saving opportunities, and the risks and effort involved.
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The old office is dead, hail the new office
- 2. What are we going to talk about today? What has changed What happened The Proposition - Upside & Risks Adopting a new skillset What can we do tomorrow morning
- 3. What happened Before & After COVID
- 4. Before COVID What was our reality before the breakout WFH policy as a perk We were thinking about it, not sure how and if it will work Offices flourished Growth at its pick, The office as a DNA sharing platform - "DON'T GO HOME" Open Space ? We were battling with Real Estate planning and space efficiency
- 5. During COVID How did we react to the pandemic Technology aided solutions We found creative ways to replicate the office experience remotely Working remotely as a necessity Forced by regulation to work remotely "JUST GO HOME " Productivity conundrum Is working remotely 100% of the time better than office work?
- 6. What has changed As a result after COVID
- 7. What Has Changed ? Work/Home relationship The Office Commute and travel Recruiting Experience Employee Experience
- 8. What have we learned WFH - We can do it Work life balance Vs. Work life infusion Cost as positive outcome
- 11. The Proposition - Upside & Risks Dos and Don'ts
- 12. NO WR PROCESS OR INFRA0-1 2-3 4 WR READY SOME WR CAPABILITIES & KNOWHOW 4 groups We Identify 4 company types THE OFFICE-LESS COMPANY
- 13. The effort needed 0 days remote 1 days remote 2 days remote 3 days remote 4 days remote Officeless 100% 75% 50% 25% 0% Infra Investment Policy DNA & Culture Education Space savings Advance communication DNA & Culture
- 14. Some might say... THE HYBRID SOLUTION THE SOLUTION
- 15. "Humans are social animals. We need the pack to survive." Simon Sinek Inc. https://m.youtube.com/watch?v=ql6-sOo75MM&feature=youtu.be
- 16. Or this We want to see more of this Less of this The Rule T H I S R E Q U I R E S B O T H D I S C I P L I N E A N D F L E X I B I L I T Y O N B O T H S I D E S O F F I C E T I M E I S F O R C O L L A B O R A T I O N . I N D I V I D U A L W O R K I S D O N E R E M O T E L Y .
- 17. The Solution Mid-Week Contribution time, working remotely, visits to the office as needed. Week Start This is the time for team building, updates, social meeting. Being present in the office. Week Closure This is the time for feedback, weekly summaries, events and social time and management meetings. Sunday Monday Tuesday Wednesday Thursday 100 75 50 25 0 We're open for business
- 18. Project Kennedy
- 19. Why? What's in it for you? 03 ANSWER EMPLOYEES' NEEDS Reduce commute time, allow flexibility to increase wellbeing and attract talent 02 SAVE MONEY & ADJUST BUDGET Cost cutting and operational efficiency 01 BE SAFE "Waves" will turn into a steady state 04 TBD Productivity
- 20. Cost Cutting Save on square footage & parking spots Commute cost Office Perks Running costs OFFICE 2.0 Food & Beverage costs Overhead staff
- 21. Potential savings Hot-Desks (do it right) Redirecting budgets Outsourcing unique "all-hands" spaces In-office benefits investments Operating expenses decrease Travel Hail The New Office THE RULES
- 22. Hot seats mgmt
- 24. Office Space Savings from the get go Office rent Utilities cost F&B costs Supporting staff Office space - 20% Parking rent - 35% FM services - 20% Cleaning services - 15% Cafeteria/pantry - 40% Facility support - 20% Admin support - 20% Lunch budgets - 35% Assuming only 20% of your workforce working remotely Running costs savings of 35% average
- 25. Answering Employees' Needs Time saving and convenience Out of office services More family time Integrating the Professional with the Personal
- 26. Productivity* Saving Commute time Less distractions Focused effort *Still TBD
- 27. The new concept The Office as a meeting space or work from everywhere The Office Home Cafe Co-working Co-working Co-working Cafe Home Home Gathering space
- 28. Potential Risks Productivity Diminishing Company DNA and Culture Diminishing Belonging Burnout Communication problems
- 29. New Skills to Adopt Let's get practical
- 30. Skills to adopt Remote communications Knowledge sharing & Knowledge mgmt Policies and procedures Growth and Scale forecasts Recruiting & Onboarding processes Business Continuity Processes
- 32. Presence reports Vacation days reporting/policy Employee Life Cycle (ELC) Travel Evaluation process The question marks
- 33. What to do tomorrow morning A list of things you have to start pushing tomorrow
- 34. Who is needed for the project? PROJECT EVANGELIST HR/People Operations Finance/Payroll Top Management Facilities Mid-Management Plan Rollout Support
- 35. People Management COMPANY DNA Employee Life Cycle plan Revisit growth Plan What is our WR policy? Legal process review Identify emp groups KPIs for the WR success Internal comm. Policy Savings Targets (?) Evaluate budget shifts Payroll adjustment Contact Landlord SOHO budget plan Potential floor planning Infra support plan Remote support plan Tools Gap analysis Procurement Operations Action items you can take tomorrow