Cloud computing & O365 SharePoint hybrid Best practices to administer O365

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You’re In the Cloud. Great! Now What?
Roberto V. Delgado
Sr. Technical Solutions Professional

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How’d we get here?
Cloud opportunities and limitations
What’s the use case?
Best Practices: Managing your environment
How we can help: AvePoint Online Services

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Roberto.delgado
@avepoint.com
@sharepointrober

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CapEx OpEx
Data
Governance
Compliance
The Transition: On-Premises to Cloud

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CLOUD OPPORTUNITIES & LIMITATIONS

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• Simplified Deployment
• No need for hardware
• No need for “experts”
• Faster Updates
• SharePoint Online updated before on-premises
• Integration
• Exchange, Lync, Dynamics seamlessly blended
• Project Online MUCH easier to deploy than Server
• Unique Features
• Delve & Office Graph
• Machine Learning
• Power BI
• Apps
• Built-in mobile device management (MDM) http://roadmap.office.com/en-us

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• Lack of Control
• Cannot deploy full-trust solutions
• Cannot opt-out of updates
• Lack of Flexibility
• SharePoint 2013+ Only
• Yammer Only
• BCS difficulty, exposing on premise or “private cloud” to O365
• Migration
• No straight migration path
• Administration Concerns
• Backup, Restore, Security Management, Reporting
• ADFS / DirSync

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SLAs EPG SMB
Single Item (Recycle Bin) 30 Days 14 Days (Outlook)
Backup Cycle 12 Hours ---
Backup Retention 14 Days 14 Days
RPO 1 Hour 1 Hour
RTO 6 Hours 24 Hours
Backups and Restore
• Backups every 12 hours and kept for 14 days
• No end-user facing interface for Backup & Restore
• Contact tech support to restore a site collection
• Oh! And only full site collections can be restored

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Farm
Content DB
Top-level site
List/Library
[Folder]
Item / Document
Web ApplicationZone Service Application
Site collection
Sub siteSub site

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• Rapid Deployment
• Net New to the Cloud
• Fresh Start
• Nothing weighing you down
• Isolated / Hybrid Workloads
• Extranet, Partner Portal, Public Sites, Yammer
• OneDrive on premise or in the cloud
• Compliance
• Sensitive data stays “on-premises” or in the private cloud
• Gradual transition to cloud

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• Where does content live?
• What do I publish?
• What is the process to publish?
• Complexity of Administration
• Configuring Search
• Hybrid is “Heterogeneous”
• Newsfeeds, Search and other services are not “blended” well
• Integration challenges! 15 vs 16
• Feature fallback behaviour
• Page rendering coexistence

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Plan for Governance
How do I
enforce?

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retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
• Who is allowed to create sub-sites?
• Do new sub-sites need to be approved in advance? If so, what are the
criteria for approval, and who grants the approval?
• Should new sub-sites use established templates and themes?
• How much information may be stored on a site? (How much server disk
space can it take up?)
• What are the rules for including navigation strategies on the site?
• How long should information be stored on sub-sites before it is deleted
or archived?

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retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
• Create a consistent and standardized environment for collaboration
• Provide a system for discovering content through simple navigational
tools and effective search
• Define groups for controlling polices and standards for SharePoint
• Define how the SharePoint and/or Office 365 application is delivered
• Define how sites are provisioned
• Ensure that the appropriate access levels are provided to users to ensure
that compliance is strictly enforced
• Define resolutions for conflicts and required support
• Define content lifecycle and retention policies

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INFORMATION ARCHITECTURE ACCESS CONTROLS
Least Privilege
Principle
Use Groups
Inheritance
Match Content
Organization to
Inheritance
Classify
Information
Minimize
“Process”
Where Possible
Define Roles &
Responsibilities
Ensure Data
Protection

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CLOUD USE CASES

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Constantly
Onboarding Users

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• Bandwidth issues
• Local offices with low internet connection
• Vessels/Platforms with satellite connections
• Need to synchronize data to/from vessels/platforms
• Replication scenarios
• Publish to extranet

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retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
• Government organizations
• Closing the IT gap between the public and private sectors by
leveraging the power of technology
• Increases cost effectiveness, improves efficiency and provides greater
flexibility, as the private industry sector has proven.
• Energy companies

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BEST PRACTICES: MANAGING YOUR
IMPLEMENTATION

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Demo: DocAve Online Services

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CUSTOMER CASE STUDIES

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• Why O365
• Make information more accesible to the staff, many of whom work remotely from client sites
• Cloud as a solution to avoid requirements for an on-premise hardware or dedicated support staff
• Users’ and clients’ familiarity with the Office applications, such as Word and PowerPoint, as well as the
ability to access Exchange Online for email and SharePoint Online for document management
• The Challenge
• Cloud services do not necessarily guarantee disaster recovery and business continuity
• While Microsoft does a fantastic job at making sure systems are up and available, if we lost content or if
data was corrupted, it could be difficult to get it back through Microsoft’s SLAsfor data recovery.”
• The Solution: DocAve Online: Data Protection

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• Why O365
• In addition to providing cloud-based versions of Microsoft Office products with which
users were already familiar, Office 365 offered the added bonuses of SharePoint Online
and Lync Online, which help our teams collaborate.
• The Challenge
• Simplify implementation, management, and enforcement of governance policies of SharePoint Online
content, configurations, and security
• The Solution: DocAve Online: Administrator

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EXCLUSIVE PROMOTION

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SalesUK@avepoint.com
AvePoint.comUK: 0207 421 5199