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Building effective business collaboration platforms

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For many years we've been told that SharePoint is not easily governable. Because of this, IT departments have often chosen to use restriction as the main method of controlling SharePoint platforms.
In this session, we will demystify the concept of governance. We will share how to redefine governance as a global agreement between all members of an organization that allows business needs and technology requirements to align in the form of SharePoint as a Service.
By offering SharePoint as a Service, your organization can not only transform unstructured business processes into managed services offered to the end user, but also guarantee compliance with organizational policies through automation.

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Building effective business collaboration platforms

  1. 1. Accessible content is available upon request. SPaaS - SharePoint as a Service Building Effective Business Collaboration Platforms
  2. 2. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Technical Solutions Professional Gonzalo.Ansoain@avepoint.com
  3. 3. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. 1. What's Governance? 2. What's SharePoint Governance? 3. SharePoint as a Service 4. Policy Enforcement
  4. 4. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. 1. What is Governance?
  5. 5. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Expectations Roles & Responsibilities Policies Processes GOVERNANCE “Governance is the set of policies, roles, responsibilities and processes that control how an organization's business divisions and IT teams work together to achieve its goals. […] Microsoft – http://technet.microsoft.com/en-us/library/cc263356(v=office.15).aspx
  6. 6. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. 2. What is SharePoint Governance?
  7. 7. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Why are we here?
  8. 8. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Chaos Restricted
  9. 9. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Business Needs Usage Technical Needs Control
  10. 10. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.  Is the site still active?  Is the content still accurate?  Sensitive data stored in unsecure areas? PII?  How do we prevent sharing of confidential documents?  Is there content stored that should be in another system? Quality & Discoverability Compliance, Appropriateness and Restrictions  Search result relevant?  Not knowing where to look?  How do I measure SharePoint success?  How do I manage storage growth?  What are the SharePoint uptime service level agreements? Adoption Infrastructure
  11. 11. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. 3. SharePoint as a Service
  12. 12. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Expectations Roles & Responsibilities Policies Processes GOVERNANCE “Governance is the set of policies, roles, responsibilities and processes that control how an organization's business divisions and IT teams work together to achieve its goals. […] Microsoft – http://technet.microsoft.com/en-us/library/cc263356(v=office.15).aspx
  13. 13. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Every New Site Collection Add to Backup Plan •What SLA? Security •Permissions Turn on Auditing? How much? Who “Owns” it? LifeCycle Management Compliance Archiving? Custom Branding or Design Elements?
  14. 14. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Enabling Effective Governance © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. SharePoint as a Service Policy Process People Tech
  15. 15. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Site Collection Request Transfer/Clone User Permissions Request Site Request Solution Package Deployment Request Content Move Request Gallery Artifact Deployment Request Grant/Revoke Permissions Recover Content Request
  16. 16. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. 4. Policy Enforcement
  17. 17. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.  Encouragement  Resource intensive  PowerShell Scripts  3rd Party Tools  Custom Dev  3rd Party Platform automatedpartly automatedmanually
  18. 18. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Q & A

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