goood ppt

1. Electronic mail or e-mail is a quick way of
sending messages to people using the
Internet. Electronic mail is a message sent
rom one person to another. It consists of
lines of text and images. The invention of e-
mail has influenced our lives and they have
become a popular means of communication
INTRODUCTION TO E-MAIL

2. How does the e-mail work?
• Files containing videos, documents, spreadsheets,
etc., can be sent along with the e-mail as
attachments. E-mail is fast and easy to use and it
can be sent to multiple people at the same time.

3. Advantages of e-mail
• E-mails can be sent to multiple users along with the
attachments. They are fast as they reach anyone
around the world immediately, free as most services
do not charge money and it is environment friendly,
as no paper is used.

4. CREATING AN E-MAIL ACCOUNT
• To set up an e-mail account, there are a number of popular providers to consider
• Gmail (run by Google)
• Outlook mail (run by Microsoft)
• Yahoo mail (run by Yahoo)
Here we will learn how to create an e-mail account using Gmail. All e-mail hosting
sites will have similar procedures.

5. Steps to open an e-mail account on
Gmail
• 1. Go to www.gmail.com and click “Create an account”.
• 2. The sign up form will appear. You will need to fill your name, username,
password and other details in a sign up form. A password should be at least 8
characters long and contain letters, numbers and special characters (e.g., $%#). This
will make it more secure.
• Fill in other details as your phone number, country, etc. Review the Terms of
Service and Privacy Policy, click the check box, and then click Next step.
• Fill in other details as your phone number, country, etc. Review the Terms of
Service and Privacy Policy, click the check box, and then click Next step.

6. Writing an e-Mail
Gmail is a free e-mail application. Let us learn how to use it :-
TO WRITE AN E-MAIL ,ONE HAS TO CLICK ON THE COMPOSE OPTION .IT WILL OPOEN A NEW
WINDOW WITH THE FOLLOWING COMPONENTS:-
• In the To: WE CAN TYPE THE E-MAIL ID OF THE PRSON WHOM WE WANT TO SEND THE E-MAIL.
• In the CC: “CC” stands for “carbon copy,” and functionally represents a copy of an email sent to another addressee. If you include the email address of another
individual in the CC line, that person will receive a copy of the email you send to the people in the “To” field.
• In the Bcc: The abbreviation BCC stands for “Blind Carbon Copy” or “Blind Courtesy Copy,” and it’s a feature that helps you send an email to multiple email addresses.
• In the Subject: It is the brief description of the email which gives an idea about the content of the messages.
• In the Message: YOU CAN TYPE THE MESSAGE JUST LIKE A NORMAL LETTER WITH GREETINGS AND YOUR NAME AT THE BOTTOM.

7. ATTACHING A FILE
An attachment is a type of file such as a photo or document that you can send along with
your e-mail. To add an attachment you need to click on the Attach button.
• The Attach button often has a paperclip as its symbol
• When you click on the Attach button it opens up a new window
• The window shows you files and folders on your computer
• Find and then click on the file you want to attach and press OK
• The file will now show as an attachment in your e-mail • The name of the file will be shown
next to a paper clip symbol.

8. Replying to an e-mail
• To reply to this e-mail:
• 1. Click on the Reply option at the bottom. This will open a space where you can
write your reply. The e-mail address of the person to whom this e-mail will be sent
is already present at the top.
• 2. Type your reply and click Send

9. FORWARDING A E-MAIL
• 1. When you click on “Forward”, a space is displayed with the old message
copied to it
• 2.You can give the e-mail address of the person(s) you want to forward to and
write anything extra you want to add.
• 3. Then click on the “Send” button.