Email Basics
•
   What is an email address
•
   How to create and access email
•
   Parts of an Email: address like, subje...
What is Email?

• Compare email to regular mail: what are the basic similarities?

   • Means of exchanging message, shari...
How do most people get their email addresses

• Your workplace gives you an email address
   • john.doe@gcsu.edu
   • john...
Separate Work Email and Personal Email
Do not give your work email address to your friends. Do not give your
personal addr...
How to create an
email account
There are lots of free email
providers. We’re going to create
an email using gmail, Google’...
Step 1: Gmail.com
Type www.gmail.com in the
address bar of your browser.
Once you’re there, click “Create
an Account”
Step 2: Choose the
Right Username.
• Don't be afraid to use your real name. If you're
  using email to get a job, calling ...
Step 3: Choose a
Password
• Tips for creating a secure password:
    • Include punctuation marks and/or numbers.
    • Mix...
Step 4: Choose a
Security Question
Security questions are used in case you
forget your password. Google will ask
you to an...
Step 5: Word
Verification
Many websites today will ask you
to type in a set of squished letters
or words before completing ...
Step 6: Terms of
Service
In order to receive a free email
from Google, you must agree to
their terms of service. This
incl...
You Have Email!
You’ve just received your free
gmail account. This page tells you
a little about some Gmail features.
Clic...
Your Gmail Inbox
Look. We’ve already got 3
   emails in our inbox! The
 emails in Bold are the ones I
    haven’t opened yet.




Your Gmai...
I know it’s the
inbox because it’s
 highlighted here.




                     Your Gmail Inbox
This is who sent
     the email to me




Your Gmail Inbox
The Bolded message is the
             Subject of the Email




Your Gmail Inbox
The grey is the first part
                     of the email’s body.




Your Gmail Inbox
This tells me
                   whether the email
                   has an attachment




Your Gmail Inbox
It also tells you
                   when the email
                       was sent.




Your Gmail Inbox
Look. Here’s
 the ads they were
talking about in the
  terms of service.




                       Your Gmail Inbox
I can use this to search my
  mail or the entire internet




       Your Gmail Inbox
This tells you how many
                   emails are in your inbox.




Your Gmail Inbox
Open the email by
  clicking on it.




Your Gmail Inbox
Parts of an Email
This is the email
                   subject.




Parts of an Email
The Green Name is
        who sent the email.




Parts of an Email
This is the body of
                  the email.




Parts of an Email
To reply to the Gmail Team, you can click
 “Reply” or just start click in the box below.
This will automatically format a ...
You can forward email to someone the
same way your might forward your postal
  mail. Forward messages will appear
“FW:Impo...
Look. More
                       Ads.



Parts of an Email
Parts of an Email
You can click
 either link to
return to your
     inbox.




                  Parts of an Email
Opening an
Email Attachment
Let’s click on this
             email with an
              attachment




      Opening an
Email Attachment
Opening an
Email Attachment
Below the email body are the
                   email attachments. This email has
                    two attachments. A P...
Google gives you two options to view an
attachment. You can view them online using the
  Google Reader or you can download...
Let’s view the PDF with
the Google Reader first.
     Click on “view”



      Opening an
Email Attachment
The Google Reader is
          separate from your email
         and will automatically open
        a new window or tab i...
Downloading an
   Attachment
Now let’s try try
 downloading the PDF.
   Click “Download”



Downloading an
   Attachment
Downloading an
   Attachment
In order to download the PDF,
you’ll need to save it to a location
  on your computer. So toggle
           “Save File.”

...
Downloading an
   Attachment
Once you click “save,” the
 computer will pull up the places
you can save the document. Most
 people download documents to...
You can also change the title
        of the document before
                saving it.




Downloading an
   Attachment
When you’re ready,
                    click Save.
Downloading an
   Attachment
In order to view the
     attachment you’ll have
            to minimize
          (Don’t close it!)
     your browser and...
Downloading an
   Attachment
There’s the attachment saved on
          your Desktop.

 Now let’s try re-attach it to an
              email.

Go back t...
Downloading an
   Attachment
To write a completely new
    email (not a reply or a
forward), click “compose mail”




                       Downloadin...
Composing an Email
 with an Attachment
Dawnpen@gmail.com, heather.holder@gcsu.edu, milldred@mildredsplace.com




                                               ...
Dawnpen@gmail.com, heather.holder@gcsu.edu, milldred@mildredsplace.com




   December Classes Schedule




    The Subjec...
Dawnpen@gmail.com, heather.holder@gcsu.edu, milldred@mildredsplace.com




               December Classes Schedule




No...
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Email Curriculum

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How to create a gmail account.

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  • Email Curriculum

    1. 1. Email Basics • What is an email address • How to create and access email • Parts of an Email: address like, subject line, body, • What an inbox, outbox, sent box is. • Attach a document and open an attachment • Create an address book and add names • Ways to organize your emails. • Tips for writing effective emails. • Advanced parts of an email – CC, BCC, signature
    2. 2. What is Email? • Compare email to regular mail: what are the basic similarities? • Means of exchanging message, sharing information, advertising, and more • They have the same parts: sender, recipient, message body, etc. • Both have Junk Mail :( • Compare email to regular mail: How are they different? • Email is (almost) instantaneous • Email is free (you don’t need a stamp to send an email)
    3. 3. How do most people get their email addresses • Your workplace gives you an email address • john.doe@gcsu.edu • johndoe@yourcompanyname.com • Your internet service provider gives you one • johndoe@windstream.net • johndoe@cox.net • johndoe@bellsouth.net • Using free services • johndoe@yahoo.com • johndoe@gmail.com • johndoe@hotmail.com • johndoe@rocketmail.com
    4. 4. Separate Work Email and Personal Email Do not give your work email address to your friends. Do not give your personal address to work people. Keep them very separate and distinct. • Workplaces often monitor you accounts. • Receiving personal email on the job may distract your from doing your job. • If you change jobs, you’ll be without a way for people to contact you.
    5. 5. How to create an email account There are lots of free email providers. We’re going to create an email using gmail, Google’s free email service
    6. 6. Step 1: Gmail.com Type www.gmail.com in the address bar of your browser. Once you’re there, click “Create an Account”
    7. 7. Step 2: Choose the Right Username. • Don't be afraid to use your real name. If you're using email to get a job, calling yourself "DarthVader918345" isn't the smartest decision. Use your real name or some obvious variation. Those you're communicating with will appreciate it. • Don’t make it too long or complicated. You’ll likely be asking people to remember your email. Long or complicated Usenames invite misspelling. • Don't use curse words or obscenity in your username. • You can use your name to tell us what you do. If you're a plumber, say so. If you're an attorney, tell us. • Distinguish yourself. Tom75 and Tom85 might as well be the same person to me. • Don't be too generic or "spam"-ish. A generic business name, like "Free_Books@gmail.com" looks like spam. Don't get caught in other people's spam just because of your username. • Consider the impact your username could have on others. You'll be giving this address to friends, family, potential employers, doctors, etc. You need to decide what kind of impact you want it to have and go from there.
    8. 8. Step 3: Choose a Password • Tips for creating a secure password: • Include punctuation marks and/or numbers. • Mix capital and lowercase letters. • Include similar looking substitutions, such as the number zero for the letter 'O' or '$' for the letter 'S' • Create a unique acronym. • Include phonetic replacements, such as 'Luv 2 Laf' for 'Love to Laugh'. • Things to avoid: • Don't use a password that contains personal information (name, birth date, etc.) • Don't use words or acronyms that can be found in a dictionary • Don't use keyboard patterns (asdf) or sequential numbers (1234). • Don't make your password all numbers, uppercase letters or lowercase letters. • Don't use repeating characters (aa11).
    9. 9. Step 4: Choose a Security Question Security questions are used in case you forget your password. Google will ask you to answer the security question correctly before allowing you to access your email. • Choose a question only you know the answer to - make sure the question isn't associated with your password. • Pick a question that can't be answered through research (for example, avoid your mother's maiden name, your birth date, your first or last name, your social security number, your phone number, your pet's name, etc.). • Make sure your answer is memorable, but not easy to guess. Use an answer that is a complete sentence for even more security.
    10. 10. Step 5: Word Verification Many websites today will ask you to type in a set of squished letters or words before completing a form. This verification makes sure a real human is filling out the form and not a computer virus.
    11. 11. Step 6: Terms of Service In order to receive a free email from Google, you must agree to their terms of service. This includes how ads are displayed on your page, the privacy policy and the program.
    12. 12. You Have Email! You’ve just received your free gmail account. This page tells you a little about some Gmail features. Click “Show me my Account” to get started!
    13. 13. Your Gmail Inbox
    14. 14. Look. We’ve already got 3 emails in our inbox! The emails in Bold are the ones I haven’t opened yet. Your Gmail Inbox
    15. 15. I know it’s the inbox because it’s highlighted here. Your Gmail Inbox
    16. 16. This is who sent the email to me Your Gmail Inbox
    17. 17. The Bolded message is the Subject of the Email Your Gmail Inbox
    18. 18. The grey is the first part of the email’s body. Your Gmail Inbox
    19. 19. This tells me whether the email has an attachment Your Gmail Inbox
    20. 20. It also tells you when the email was sent. Your Gmail Inbox
    21. 21. Look. Here’s the ads they were talking about in the terms of service. Your Gmail Inbox
    22. 22. I can use this to search my mail or the entire internet Your Gmail Inbox
    23. 23. This tells you how many emails are in your inbox. Your Gmail Inbox
    24. 24. Open the email by clicking on it. Your Gmail Inbox
    25. 25. Parts of an Email
    26. 26. This is the email subject. Parts of an Email
    27. 27. The Green Name is who sent the email. Parts of an Email
    28. 28. This is the body of the email. Parts of an Email
    29. 29. To reply to the Gmail Team, you can click “Reply” or just start click in the box below. This will automatically format a reply with a “Re:Import your contacts and old email” as the subject of the email Parts of an Email
    30. 30. You can forward email to someone the same way your might forward your postal mail. Forward messages will appear “FW:Import your contacts and old email” Parts of an Email
    31. 31. Look. More Ads. Parts of an Email
    32. 32. Parts of an Email
    33. 33. You can click either link to return to your inbox. Parts of an Email
    34. 34. Opening an Email Attachment
    35. 35. Let’s click on this email with an attachment Opening an Email Attachment
    36. 36. Opening an Email Attachment
    37. 37. Below the email body are the email attachments. This email has two attachments. A PDF and a Word Document. To the left is the size of the documents. “K” stands for Kilobytes. 1000 Kilobytes make of up MegaByte (MB). Google gives you space for 7396 MBs of email Opening an storage. Email Attachment
    38. 38. Google gives you two options to view an attachment. You can view them online using the Google Reader or you can download them to your computer. If you’re using a public computer to read it, it’s best to use the Reader. Opening an If you need to edit the document and send it to someone. Download it to you computer. Email Attachment
    39. 39. Let’s view the PDF with the Google Reader first. Click on “view” Opening an Email Attachment
    40. 40. The Google Reader is separate from your email and will automatically open a new window or tab in your browser. You can read, search, print and download this PDF. Google Reader
    41. 41. Downloading an Attachment
    42. 42. Now let’s try try downloading the PDF. Click “Download” Downloading an Attachment
    43. 43. Downloading an Attachment
    44. 44. In order to download the PDF, you’ll need to save it to a location on your computer. So toggle “Save File.” ****If you just open it, the file will be automatically saved to a temporary location where you may not be able to find it. Downloading an Attachment
    45. 45. Downloading an Attachment
    46. 46. Once you click “save,” the computer will pull up the places you can save the document. Most people download documents to their desktops for easy access. Click “Desktop” on the left Downloading an Attachment
    47. 47. You can also change the title of the document before saving it. Downloading an Attachment
    48. 48. When you’re ready, click Save. Downloading an Attachment
    49. 49. In order to view the attachment you’ll have to minimize (Don’t close it!) your browser and look for it on your desktop. Downloading an Attachment
    50. 50. Downloading an Attachment
    51. 51. There’s the attachment saved on your Desktop. Now let’s try re-attach it to an email. Go back to the Browser Window that you just minimized. Downloading an Attachment
    52. 52. Downloading an Attachment
    53. 53. To write a completely new email (not a reply or a forward), click “compose mail” Downloading an Attachment
    54. 54. Composing an Email with an Attachment
    55. 55. Dawnpen@gmail.com, heather.holder@gcsu.edu, milldred@mildredsplace.com The “To:” line should contain the email address you’re sending the email to. You can add more than one email address by adding commas. Composing an Email with an Attachment
    56. 56. Dawnpen@gmail.com, heather.holder@gcsu.edu, milldred@mildredsplace.com December Classes Schedule The Subject Line should summarize the email you’re about to write. Composing an Email with an Attachment
    57. 57. Dawnpen@gmail.com, heather.holder@gcsu.edu, milldred@mildredsplace.com December Classes Schedule Now let’s attach the file on our desktop. Click “attach a file” Composing an Email with an Attachment

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