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How to Organize Successful Groups


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"Are you planning on organizing an Adventure Time fan club in the near future? How about a furry meet-up? Or even the next Pixar? Whatever your aspirations, there are several key things you should keep in mind, from conducting a resource inventory, knowing your strengths and planning for your weaknesses, creating milestones, and being able to delegate tasks. Jamie Schumacher, founder of Altered Esthetics gallery in sunny Northeast Minneapolis, will stop by to share the secrets of her success, from planning a successful camping trip to organizing a successful project or group." - Kevin Cannon.

  • Thanks for the slides. Another tip I would add is 'Stay connected'. Make sure your members are easy to communicate to and always track your registrations and attendance. Try using to track who's in for your next group event. You could also keep a history of all your events. It's also free to use.
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How to Organize Successful Groups

  1. 1. How to Organize Successful Groups Jamie Schumacher Summit No. 13!Thursday, April 5, 2012
  2. 2. STUFF & THINGS (that I do)Thursday, April 5, 2012
  3. 3. But tonight.. 13 things to keep in mind when organizing your project or group. . .plus questions!Thursday, April 5, 2012
  4. 4. No. 1 - Know what it is you’re doing. What’s your idea? You don’t need all the answers yet - but summarize what you’re looking for. Oh - and know how to respond to: “Who cares?” “So what?” & “Why?” (because inevitably, somebody along the way may try to discourage you.)Thursday, April 5, 2012
  5. 5. No. 2 - Know what your goals are. (this is different than knowing what you are doing.) Figure out how you will define success. - Making money? - Completing a project? - Having a lovely chat? Image courtesy of LupiThursday, April 5, 2012
  6. 6. No. 3 - Know what you’re working with. Conduct a “resources inventory.” - What do we need to accomplish our goals? - Who is at the table? Image shamelessly taken from google images - What do they bring? (Money? Skills? Time? Amusing anecdotes?)Thursday, April 5, 2012
  7. 7. No. 4 - Set milestones Particularly important if you’re working with event-like projects. - When will you be doing what? crappy clip-art courtesy of no one. - How much time do you and your cohorts have to commit? - Who will be the TASKMASTER? Work your way backwards.Thursday, April 5, 2012
  8. 8. No. 5 - Establish roles (Doesn’t somebody want to be wanted?) - Roles help people know what they are doing. kinda like this. (kinda.) - It also helps them get engaged. - It also helps with accountability and success. Who will keep the project going? (probably you- but with help!!!)Thursday, April 5, 2012
  9. 9. No. 6 - Know your strengths Are you really organized? Can you build websites? Is somebody on your group a great marketer? . .a great writer? Knowing the strengths is an extension of your resources inventory. It allows you to..Thursday, April 5, 2012
  10. 10. No. 7 - Address your weaknesses Are you exceptionally un-organized? Horrible with dates and numbers? While it’s good to get better and better, it’s unrealistic to expect yourself to be good at EVERYTHING. Focus on your strengths. Bring people on board to round out your team and address any gaps (before they become a problem.)Thursday, April 5, 2012
  11. 11. No. 8 - Have productive meetings Your time is valuable (and so is everybody else’s. Probably.) Have an agenda - and stick to it. Create a list of action items. Take good notes. (and assign people to them) Facilitation is key. Choose a good spot. (8 tips for effective and engaging meetings:, April 5, 2012
  12. 12. No. 9 - Get comfortable with numbers Budgets and spreadsheets and expenses OH MY! The bigger your project gets, the more important this becomes. (and if you are comfortable with numbers, that makes cents!) Will somebody get this for me for my b-day? permits grants book sales sales tax licensing sponsor funds donations . .future planningThursday, April 5, 2012
  13. 13. No. 10 - Share awwwwww. But seriously - share. - Responsibility - with others in your group. - Information - with those that need access to it. (wikis, etc) - Words - with those that have alternative ways they like to communicate. - When you’re done, pay it forward - with people that want to try something too.Thursday, April 5, 2012
  14. 14. No. 11 - Brand yourself. Because it’s not always who did it first that gets credit, it’s who did it better. Branding helps with: - professionalism - building a creative identity - loyaltyThursday, April 5, 2012
  15. 15. No. 12 - Never stop improving. b/c unless you’re Barney Stinson, there are always ways to be more awesome. At the end of each project, I hold a discussion with the group, - what worked? - what didn’t? - notes and things to remember for next time.Thursday, April 5, 2012
  16. 16. No. 13 - Ask questions. Somebody before you has probably done something like this before. Learn from their mistakes. On that note.. . any questions?Thursday, April 5, 2012
  17. 17. (Find J-me) @purenoumena purenoumena.orgThursday, April 5, 2012