This presentation talks about common challenges that arise while adopting technology (HRIS) in the organization. There are also solutions mentioned in the presentation along with a case study of Coca Cola and its use of HRIS.

1. Common Problems
During HRIS Adoption Efforts
Processes to Overcome
Prachi Singla (17)

2. Introduction
• Human Resource Information
Systems (HRIS) have become an
essential tool for HR
departments in managing
employee data, streamlining
processes, and increasing
efficiency.
• However, implementing an HRIS
can be challenging, and the
following are some of the
common challenges companies
face:
Resistance to change
Security and privacy concerns
Integration with existing systems
System customization
Training and adoption by employees

3. Resistance to Change
• To address this challenge,
companies can involve
employees in the process and
communicate the benefits of
the new system.
• Shifting implementation
planning to employees can
boost the probability of success
by 12%. (Gartner, 2020)

4. Security and Privacy Concerns
• HR data is sensitive, and companies
need to ensure that the new
system has adequate security
measures in place to protect
employee data.
• To address this challenge,
companies can implement
encryption, password protection,
intrusion detection system, anti-
malware software, and access
controls to ensure that employee
data is secure.

5. Existing Systems & Customization
• Companies may have existing
systems that need to be
integrated with the new HRIS or
HRIS may not always meet the
specific needs of a company.
• To address this challenge,
companies can work with the
HRIS vendor to customize the
system to meet their specific
needs and integrate it with
existing technology and systems.

6. Training and Adoption by Employees
• Employees may need training to
use the new HRIS, and there
may be challenges in getting
employees to adopt the new
system.
• To address this challenge,
companies can provide training
and communicate the benefits
of the new system to
employees.
• There are also vendors available
such as Lemon Learning. It is a
digital adoption platform that
provides training to users
directly from HRIS with a library
of interactive guides accessible
on-demand.

7. In 2015, Coca-Cola implemented an HRIS to
streamline its HR processes and increase
efficiency. The company wanted to have a
centralized system that could manage employee
data and provide real-time insights to inform
their HR decision-making.
However, the company faced challenges in
getting employees to adopt the new system. The
old system had been in place for many years,
and employees were used to it. Also, the new
system had different features, and employees
needed the training to use it effectively.

8. To address this challenge, the company provided
training to employees on how to use the new
system. They also communicated the benefits of
the new system to employees, such as how it
would make their work easier and more
efficient.
The company involved employees in the process
of implementing the new system, gathering
feedback on what features they wanted and
needed. They also made sure that the new
system met the specific needs of the company
by customizing it to their requirements.

9. As a result of the HRIS implementation, Coca-
Cola was able to
• streamline its HR processes, reduce
paperwork, and save time and money.
• The company was able to access real-time
insights on employee data, which informed
their HR decision-making.
• The new system also improved data accuracy,
as there were fewer errors and
inconsistencies.

10. • It required a significant investment of time and
resources initially but overall, the HRIS
implementation was a success for Coca-Cola, as
it improved its HR processes and increased
efficiency.
• In conclusion, implementing an HRIS can be
challenging, but companies can overcome these
challenges by involving employees, addressing
data security and privacy concerns, integrating
the new system with existing systems,
customizing the system, and providing training
and communication to employees.

11. References
• Society for Human Resource Management (SHRM) (2019). Human
Resource Information Systems.
• Taylor, S. (2019). 5 Common HRIS Implementation Challenges and
Solutions.
• "Coca-Cola Company’s Human Resource Information System (HRIS)
Implementation Project" by Syed Noman Ali et al. in the Journal of Human
Resource and Sustainability Studies (2018)
• "Coca-Cola Enterprises streamlines HR with the cloud-based system" by
Karl Flinders in ComputerWeekly.com (2015)
• Gartner 2020, https://www.gartner.com/en/human-
resources/insights/organizational-change-management