Here is this week's Free PMP exam sample question.

1. PMP EXAM
SAMPLE Q & A

2. During a bidder conference, a supplier asks why a section is missing from the request for quotation (RFQ).
Upon realizing that the section is indeed missing, the project manager becomes flustered and stumbles
through a brief reply. When the seller responses were received, all but three prospective suppliers fail to
address the missing section.
What is the best course of action?
A. Hold the bidder conference again, and explain the importance of the point that was initially missed
B. Select from the three vendors that submitted complete proposals
C. Send a revised RFQ to all prospective suppliers and allow them the opportunity to resubmit their
proposals
D. Extend the deadline and allow all of the vendors to resubmit their proposals
HINT: Fairness is extremely important during the Conduct Procurements process.
Question

3. Answer and Explanation:
The correct answer is C.
In this scenario, sending the new RFQ to all suppliers, clarifying the critical point that was previously
missing, and receiving updated responses to the RFQ would be fair to all suppliers.
It may not be practical or cost-effective to conduct another bidder conference, especially as other aspects
of the project have already been covered in the prior bidding conference. Apart from fairness, re-issuing
the RFQ ensures that requirements are understood.
Another benefit of sending out a revised RFQ would be receiving more viable bids from other vendors.
Therefore, among the available options, the best course of action for the project manager is to send a
revised RFQ containing the new information to all prospective suppliers and allow them the opportunity
to resubmit their proposals.
Answer

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