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Ae bc ppt13

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Ae bc ppt13

  1. 1. Recap 1© Aptech Training Ltd. FZE Recap In the previous lesson you learnt to: • Speak about factors involved in raising capital • Identify key features from a text • Recognise and use reference in writing • Talk about their own experiences in using persuasion For Aptech Centre Use Only
  2. 2. Meetings For Aptech Centre Use Only
  3. 3. At the end of this lesson you will be able to: • Use expressions related to meetings • Explain the stages of setting up and conducting a meeting • Use a range of reporting verbs appropriately • Take part in a meeting simulation 3© Aptech Training Ltd. FZE Learning Objectives For Aptech Centre Use Only
  4. 4. Speaking Skills 4© Aptech Training Ltd. FZE Discussion • How often do you have to attend meetings at work? • Do you usually enjoy meetings? Why? Why not? • Do the meetings you attend usually achieve their objectives? For Aptech Centre Use Only
  5. 5. 5© Aptech Training Ltd. FZE Vocabulary Match the columns to make expressions linked to meetings. Word Definition 1. generate a. an agenda 2. write up b. agreement 3. make c. order 4. keep d. someone 5. take e. the floor 6. reach f. ideas 7. sum g. goals 8. interrupt h. turns 9. hold i. up 10. set j. minutesFor Aptech Centre Use Only
  6. 6. 6© Aptech Training Ltd. FZE Vocabulary Answers Word Definition 1. generate f. ideas 2. write up j. minutes 3. make a. an agenda 4. keep c. order 5. take h. turns 6. reach b. agreement 7. sum i. up 8. interrupt d. someone 9. hold e. the floor 10. Set g. goalsFor Aptech Centre Use Only
  7. 7. Reading Skills 7© Aptech Training Ltd. FZE Pre-reading • What steps are involved in preparing for and conducting an effective meeting? As a group, make a numbered list. • What advice could you give to those preparing for and conducting meetings to ensure they are as effective as possible? For Aptech Centre Use Only
  8. 8. Reading Skills 8© Aptech Training Ltd. FZE Read and Check Read the text 13.3.2 and compare the steps and advice mentioned in the text to the ones you thought of in the Pre-reading task. • Step 1: Setting objectives • Step 2: Issuing invitations • Step 3: Setting the agenda • Step 4: Preparation • Step 5: The Meeting • Step 6: Circulation of minutes • Step 7: Follow up For Aptech Centre Use Only
  9. 9. Reading Skills 9© Aptech Training Ltd. FZE Exercise True (T) or False (F) 1. It is a good idea to invite as many people as possible to a meeting. 2. Those who are coming to the meeting should have input into the agenda. 3. Participants must read all reports in detail. 4. The chairperson should give directions to the location of the meeting. 5. Every item on the agenda must produce an action point. 6. It is essential that everyone gets the same amount of work to do after the meeting. 7. The chairperson should specify when deadlines for completing minutes/work are. For Aptech Centre Use Only
  10. 10. Reading Skills 10© Aptech Training Ltd. FZE Exercise Answers 1. It is a good idea to invite as many people as possible to a meeting. 2. Those who are coming to the meeting should have input into the agenda. 3. Participants must read all reports in detail. 4. The chairperson should give directions to the location of the meeting. 5. Every item on the agenda must produce an action point. 6. It is essential that everyone gets the same amount of work to do after the meeting. 7. The chairperson should specify when deadlines for completing minutes/work are. F T F T F F T For Aptech Centre Use Only
  11. 11. Reading Skills 11© Aptech Training Ltd. FZE Language Study 1. The writer of this text uses synonyms to refer to the people who attend the meeting. Can you find them from their first letters? a___________________ i____________________ p___________________ e____________________ m__________________ Why do you think the writer does this? For Aptech Centre Use Only
  12. 12. Reading Skills 12© Aptech Training Ltd. FZE Language Study 1. Answers attendees invitees participants employees members Why do you think the writer does this? To not be repetitive, to add interest.For Aptech Centre Use Only
  13. 13. Reading Skills 13© Aptech Training Ltd. FZE Language Study 2. What is the most common verb form in the text? Why is that form used so much? _______________________________________________________ For Aptech Centre Use Only
  14. 14. Reading Skills 14© Aptech Training Ltd. FZE Language Study 2. Answers _______________________________________________________Imperative is used most, as the text gives advice and instructions. For Aptech Centre Use Only
  15. 15. Reading Skills 15© Aptech Training Ltd. FZE Language Study 3. One way the text makes suggestions is to use impersonal ‘it’. Here is one example, It is a good idea to sit next to the minute taker and ensure he or she is doing it properly. Find THREE more examples of impersonal ‘it’ from the text. For Aptech Centre Use Only
  16. 16. Reading Skills 16© Aptech Training Ltd. FZE Language Study Answers It is often necessary for attendees to do some preparation It may be helpful to complete this sentence before proceeding It is wise to start with a draft agenda For Aptech Centre Use Only
  17. 17. Grammar 17© Aptech Training Ltd. FZE Grammar: Reporting Verbs-‘Say’and‘Tell’ The most common reporting verbs are ‘say’ and ‘tell’. These two verbs are used differently because ‘tell’ is a transitive verb (takes a direct object), while ‘say’ is intransitive (doesn’t take a direct object). Examples: • Jo said that the party had ended at 11pm. • Jo told that the party had ended at 11pm. • Jo said me that the party had ended at 11pm. • Jo told me that the party had ended at 11pm.     For Aptech Centre Use Only
  18. 18. Right or wrong? If they are wrong, how can you correct them? 1. The receptionist told me to go straight to the interview room. 2. My boss said me to go to the meeting. 3. Jenny told about her holiday. 4. Mr Poon said we needed another meeting. 5. ‘You must always take gifts when visiting China’, said the CEO. 6. Sally told that we should follow her. 18© Aptech Training Ltd. FZE Exercise For Aptech Centre Use Only
  19. 19. Answers 1. The receptionist told me to go straight to the interview room. 2. My boss said me to go to the meeting. My boss told me to go to the meeting. 3. Jenny told about her holiday. 4. Mr Poon said we needed another meeting. 5. ‘You must always take gifts when visiting China’, said the CEO. 6. Sally told that we should follow her. Sally said that we should follow her 19© Aptech Training Ltd. FZE Exercise     For Aptech Centre Use Only
  20. 20. We can convey more precise meanings using a wide range of reporting verbs other than say and tell. They can give us more information about how something was said or what function was being performed. For example: encourage, mention, complain, apologise, offer, deny, shout, whisper, accuse, recommend For each word, you need to be aware of what pattern is used. Examples: • Frank denied cheating in the exam. (deny + ‘ing’) • We encourage the students to work in groups. (encourage + object +infinitive) • They complained that the food was cold (complain + that) • The teacher offered to give them extra lessons (offer + infinitive) 20© Aptech Training Ltd. FZE More Reporting Words For Aptech Centre Use Only
  21. 21. Work in groups of four. Research the pattern of the verb and write an example sentence for each of your two verbs. Share your sentences with the rest of the group. 1. suggest - ____________________________________________________________ 2. insist - ______________________________________________________________ 3. accuse - ____________________________________________________________ 4. blame - _____________________________________________________________ 5. invite - ______________________________________________________________ 6. warn - ______________________________________________________________ 7. refuse - _____________________________________________________________ 8. admit - _____________________________________________________________ 21© Aptech Training Ltd. FZE More Reporting Words For Aptech Centre Use Only
  22. 22. Sample answers. 1. suggest - I suggested going to the beach. 2. insist - Polly insisted on checking everything twice. 3. accuse - Mary accused me of lying to her. 4. blame - Joseph blamed me for losing the match. 5. invite - The children invited us to see their play. 6. warn - My father warned me not to go near the river. 7. refuse - I refuse to give up my dreams. 8. admit - Sarah admitted to breaking her sister’s doll. 22© Aptech Training Ltd. FZE More Reporting Words For Aptech Centre Use Only
  23. 23. The situation You work in a branch of a chain of travel agents. Your branch has received an unexpected $200,000 in addition to your usual budget. You are having a team meeting to try and decide how to spend the money. • Work in groups of 7. One of you will be the Chairperson. The others will each have a different role card. • Before the meeting, spend 5 minutes thinking up reasons for your arguments. • Have the meeting. Spend about 15 to 20 minutes on it. • The chairperson must make sure everyone has a chance to speak. • Try to decide how the money will be spent. It may be possible to divide the money between 2 or 3 causes but not all of them. 23© Aptech Training Ltd. FZE Meeting Simulation For Aptech Centre Use Only
  24. 24. Evaluation • Spend a few minutes evaluating the meeting. • Did everyone participate? How could the meeting have been improved? 24© Aptech Training Ltd. FZE Meeting Simulation For Aptech Centre Use Only
  25. 25. 25© Aptech Training Ltd. FZE Test Your Knowledge 1. Identify the steps for running effective meetings. Language 1 Setting the agenda for the meeting. 2 Issuing invitations for as many people as possible. 3 Get the materials required for the meeting ready before the meeting starts. 4 Follow up on the action points from the meeting. 5 Circulation of the minutes can be delayed For Aptech Centre Use Only
  26. 26. 26© Aptech Training Ltd. FZE Test Your Knowledge 1. Answers Language 1 Setting the agenda for the meeting. 2 Issuing invitations for as many people as possible. 3 Get the materials required for the meeting ready before the meeting starts. 4 Follow up on the action points from the meeting. 5 Circulation of the minutes can be delayed For Aptech Centre Use Only
  27. 27. 27© Aptech Training Ltd. FZE Test Your Knowledge 2. Decide whether these sentences are correct or not. Statement Answer 1 He told he was an American. 2 He told me to take the minutes. 3 You will love it there, Annie said. 4 I said her that I will be there. 5 She said she was nervous. For Aptech Centre Use Only
  28. 28. 28© Aptech Training Ltd. FZE Test Your Knowledge 2. Answers Statement Answer 1 He told he was an American. He told her/him/them/me he was an American Wrong 2 He told me to take the minutes. Correct 3 You will love it there, Annie said. Correct 4 I said her that I will be there. I told her that I will be there. Wrong 5 She said she was nervous. Correct For Aptech Centre Use Only
  29. 29. 29© Aptech Training Ltd. FZE In a Nutshell… In this lesson you learnt to: • Use expressions related to meetings • Explain the stages of setting up and conducting a meeting • Use a range of reporting verbs appropriately • Take part in a meeting simulation For Aptech Centre Use Only
  30. 30. 30 Thank You © Aptech Training Ltd. FZE For Aptech Centre Use Only

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