ISO 45001:2018 is the world’s first occupational health and safety (OH&S) international standard. This new standard replaces the old OHSAS 18001:2007. ISO 45001 helps your organization provide a safe and healthy workplace for your employees and other people, prevent deaths, work-related injury and ill-health as well as continually improve OH&S performance. This ISO 45001 awareness PPT presentation can be used to brief your employees, new hires and potential auditees so as to create awareness of the OH&S standard. Alternatively, the presentation may be used to supplement your materials for the training of OH&S professionals and internal auditors. It covers the what and why of ISO 45001, the OH&S clause structure, and also offers practical tips on how to handle an audit session. When you are done teaching this material to your employees, they will be much more informed and comfortable with ISO 45001. LEARNING OBJECTIVES 1. Provide background knowledge on ISO 45001 2. Gain an overview of ISO 45001 structure 3. Understand the ISO 45001 certification process 4. Gather useful tips on handling the audit session To download this presentation, visit: https://www.oeconsulting.com.sg/training-presentations

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ISO 45001:2018
Occupational Health & Safety (OH&S)
Management Systems
© Operational Excellence Consulting. All rights reserved.

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LEARNING OBJECTIVES
2
Provide background
knowledge on ISO
45001
Describe the audit
approach and learn
useful tips for
handling an audit
session
Gain an overview of
the ISO 45001:2018
structure
Define the ISO
45001:2018
certification process
NOTE: This is a PARTIAL PREVIEW.
To download the complete presentation, please
visit: https://www.oeconsulting.com.sg

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CONTENTS
3
OVERVIEW OF
ISO 45001
ISO 45001:2018
STRUCTURE
ISO 45001:2018
CERTIFICATION
PROCESS
AUDIT APPROACH
01 04
03
02
HANDLING AN
AUDIT SESSION
05

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● Non-governmental organization
(NGO) established in 1947, based
in Geneva, Switzerland
● Has a membership of over 160
national standards institutes from
countries in all regions of the world
● The world’s largest developer of
voluntary International Standards,
based on global and market
relevance
ABOUT ISO
● Developed more than 20,000
standards for all dimensions of
sustainable development
● Technical Committee ISO/TC 283
was responsible for the
development of ISO 45001
Occupational Health & Safety
Management Systems
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ISO STANDARDS CONTRIBUTE DIRECTLY TO THE U.N. SUSTAINABLE
DEVELOPMENT GOALS (SDGS)
5
ISO 14001:2015
Environmental
Management Systems
ISO/IEC
27001:2022
Information Security
Management Systems
ISO 22000:2018
Food Safety
Management Systems
ISO 26000:2010
Social Responsibility
ISO 9001:2015
Quality Management
Systems
ISO 50001:2018
Energy Management
Systems
ISO 37001:2016
Anti-Bribery
Management Systems
ISO 45001:2018
Occupational Health &
Safety Management
Systems
Some examples of popular ISO standards that are adopted
by various companies and organizations:

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WHAT IS A MANAGEMENT SYSTEM?
6
A management system is the way in which an
organization manages the interrelated parts of its
business in order to achieve its objectives.
Source: Adapted from ISO

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2.8 M
people worldwide die annually due to work-related injuries.
7
Source: International Labour Organization (ILO)

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Source: International Labor Organization (ILO)
WORKPLACE INJURY STATISTICS
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● 2.78 million fatal accidents occur
at work yearly
● 7,700 persons die of work-related
diseases or injuries daily
● 374 million non-fatal work-related
injuries and illnesses each year
● 180 million people with
occupational disease
● 4% of world GDP = work accidents
and diseases

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● ISO 45001 is a global standard for
occupational health and safety
management systems (OH&S MS)
● Specifies requirements for an OH&S
MS
● Applies to all types and sizes of
organizations
WHAT IS ISO 45001?
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DEVELOPMENT OF ISO 45001
10
OHSAS 18001:2007 (2nd issue)
ISO 45001:2018 (1st issue)
1999
2000
2018
OHSAS 18001:1999 (1st issue)
OH&S Management System

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● Growing demand for a management
system based standard for OH&S
● Need for health and safety
management system that could be
audited and certified
● Rising health and safety costs
● Increased regulation
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WHY WAS ISO 45001 DEVELOPED?
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OBJECTIVES OF ISO 45001
Help organizations
minimize the risk of harm
to all those working under
their control (defined as
“workers” within the
standard)
Provide a platform for
continual improvement in
OH&S performance
Integrate OH&S within an
organization’s overall
business management
system

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KEY FOCUS OF ISO 45001
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Top management is
accountable for OH&S
management and need
to demonstrate
leadership
Worker participation in
identification of
hazards and risks, and
development and
operation of the OH&S
management system
The need to prevent ill-
health (including
mental illness), as well
as injuries
The need to recognize
the causes of ill-health
and injuries

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BENEFITS TO AN ORGANIZATION FOR IMPLEMENTING AN OH&S
MANAGEMENT SYSTEM
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Improve public
image
Reduced costs
Better access to
capital
Reduced liability
Fewer accidents
Improved OH&S
performance

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ADVANTAGES OF CERTIFICATION
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● Certification to ISO 45001 is
voluntary
● Independent check of conformity by a
third party
● Indicates an effective OH&S
Management System
● National/International recognition
● Provides competitive advantage
● Improves company image
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THE PLAN-DO-CHECK-ACT (PDCA) PROCESS MODEL
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ACT
CHECK
DO
PLAN
THE
DEMING
CYCLE
1. PLAN
Establish objectives,
programs and processes
necessary to deliver results
in accordance with the
organization’s OH&S policy.
2. DO
Implement the processes of
the OH&S.
4. ACT
Take actions to continually
improve the OH&S
performance to achieve the
intended outcomes.
3. CHECK
Monitor and measure
activities and processes
with regard to the OH&S
policy and objectives, and
report the results.
The Deming Cycle

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● HLS is a set of 10 clauses that all
ISO management system standards
are required to use in the future
● This is so that all management
system standards (MSS) will have
the same look and feel, and will
enable greater integration between
systems of different disciplines
HIGH-LEVEL STRUCTURE (HLS)
17
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ISO 45001:2018 IS BASED ON THE ISO HIGH-LEVEL STRUCTURE FOR
MANAGEMENT SYSTEM STANDARDS
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1. Scope
2. Normative References
3. Terms & Definitions
4. Context of the Organization
5. Leadership
6. Planning
7. Support
8. Operation
9. Performance Evaluation
10. Improvement

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ISO 45001:2018 KEY CLAUSE STRUCTURE (4-10)
PLAN DO CHECK ACT
4. Context of the
organization
5. Leadership &
worker participation
6. Planning 7. Support 8. Operation 9. Performance
evaluation
10. Improvement
4.1 Understanding the
organization and its
context
5.1 Leadership and
commitment
6.1 Actions to address
risks and opportunities
7.1 Resources 8.1 Operational planning
and control
9.1 Monitoring,
measurement, analysis
and evaluation
10.1 General
4.2 Understanding the
needs and expectations
of workers and
interested parties
5.2 OH&S policy 6.2 OH&S objectives and
planning to achieve them
7.2 Competence 8.2 Emergency
preparedness and
response
9.2 Internal audit 10.2 Incident,
nonconformity and
corrective action
4.3 Determining the
scope of the OH&S
management system
5.3 Organizational roles,
responsibilities and
authorities
7.3 Awareness 9.3 Management review 10.3 Continual
improvement
4.4 OH&S management
system
5.4 Consultation and
participation of workers
7.4 Communication
7.5 Documented
information

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ISO 45001: HIERARCHY OF CONTROLS FOR REDUCING OH&S RISKS
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Elimination
Substitution
Engineering Controls
Administrative
Controls
PPE
Most
effective
Least
effective
Protect the worker with Personal
Protective Equipment
Change the way people work
Isolate people from the hazard
Replace the hazard
Physically remove the hazard

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● The certification body examines the
OH&S for conformity to the ISO
45001:2018 standard
● The OH&S audit is a compliance
audit
● Certification means the organization
has a documented OH&S that is
fully implemented and meets ISO
45001:2018 requirements
BECOMING ISO 45001:2018
CERTIFIED
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ISO 45001:2018 CERTIFICATION PROCESS
3 5 7
1 4 6
2
Implementation of OH&S Selection of a
Certification Body
Stage 2 Audit Continual Improvement
and Surveillance Audits
Conduct Internal Audit
and Review Result by
Top Management Stage 1 Audit
Confirmation of
Registration

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WHAT IS AN ISO AUDIT?
An ISO audit is an audit of your organization’s
compliance with one of the standards set forth by
the International Organization for Standardization
(ISO). An audit measures your company’s systems
against any ISO standard (e.g. ISO 45001:2018).

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WHAT ARE AUDITS USED FOR?
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Auditing conformity
Auditing effectiveness
Looking at the overall process
Approving external service providers
Investigating problems
Way of improving
Assessing for certification
Highlight examples of good practice

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● Focuses on employees’
understanding of the organization’s
processes and verifies that these
processes are:
o complied with
o under control
o achieving the desired results
● Provide evidence, e.g. records,
meeting minutes, reports, data and
emails
AUDIT APPROACH
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AUDIT FINDINGS
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MAJOR NONCONFORMITY
§ A major nonconformity
relates to the absence or
total breakdown of a required
process or a number of
minor nonconformities listed
against similar areas
§ A major nonconformity at the
Registration Audit would
defer recommendation for
registration until that major
has been closed
MINOR NONCONFORMITY OBSERVATION
§ A minor nonconformity is an
observed lapse in your
systems ability to meet the
requirements of the standard
or your internal systems,
while the overall process
remains intact
§ An observation or
opportunity for improvement
relates to a matter about
which the Auditor is
concerned but which cannot
be clearly stated as a non-
conformity
§ Observations also indicate
trends which may result in a
future nonconformity

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HOW TO HANDLE AN AUDIT SESSION?
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Ask and clarify
Admit obvious non-conformities
Do not panic
Take note of improvement areas
highlighted by the auditor
Show internal audit report, when
necessary
Offer evidence and explain patiently

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● Polite
● Professional
● Positive / Receptive
● Sincere
● Commitment
● Formal but not overly serious
AUDITEE’S CONDUCT
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● Be honest and open
● Recognize they may be experts
● Realize they may not be subject
matter experts
● Understand the purpose of the
meeting and review related
records prior to interviews
INTERACTING WITH AUDITORS – DO’S
● Turn mobile phones to silent mode
● Get the right person in to answer
the question
● Listen carefully and understand
each question before answering –
Be sure responses are complete
and accurate
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Operational Excellence Consulting is a management training
and consulting firm that assists organizations in improving
business performance and effectiveness. Based in Singapore,
the firm’s mission is to create business value for organizations
through innovative design and operational excellence
management training and consulting solutions. For more
information, please visit www.oeconsulting.com.sg
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