Development and Implementation of Online Pre-Departure Orientations in Study Abroad
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Presented at the NAFSA Region III 2015 conference by Colin Large and Laura Semenow from the University of Tulsa. As students become more active on college campuses, especially near the end of academic terms the traditional model of extensive in-person pre-departure orientations have come into direct conflict with student time constraints, as well as staff resources. At the same time, study abroad offices have seen an increase in the amount of information, both cultural and administrative, that needs to be communicated to students. This session will discuss the limitations of traditional pre-departure orientations and explore ways in which institutions can develop and implement online orientations. Finally, this session will outline limitations of online orientation programs and discuss potential solutions.
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Development and Implementation of Online Pre-Departure Orientations in Study Abroad
- 1. Colin Large| Laura Semenow| The University of Tulsa Region III Conference 2015 | Norman, Oklahoma DEVELOPMENT AND IMPLEMENTATION OF ONLINE PRE DEPARTURE ORIENTATIONS IN STUDY ABROAD
- 2. What is orientation? What to include? What we covered? How we did it? What else is there? Results and Best Practices Discussion OUTLINE
- 3. LAURA SEMENOW Advising- Collins College of Business College of Engineering and Natural Sciences Responsibilities- Data Collection, Assessment, and Evaluation COLIN LARGE PROFILES Advising- Henry Kendall College of Arts and Sciences Oxley College of Health Sciences Responsibilities- Exchange Program Management
- 4. • Preparation of Students • Administrative • Academic • Culturally • Personal • Risk Management • In-Person • One-on-One • In group setting WHAT IS ORIENTATION
- 5. • At your table, please discuss for 5 minutes what subjects, topics, or tidbits you cover, or wish you covered better, in your institution’s orientation • Circle which ones could be covered online • Check-mark which ones should be covered in-person WHAT TO INCLUDE
- 7. Online Orientation Money Matters Academics Abroad Financial Aid Health Matters Safety Abroad Living Arrangements Cultural Adjustment Packing Tips Study Abroad and Career Identity Abroad Coming Home
- 10. HOW WE DID IT- TIMELINE
- 11. Summer Intern Storyboards Scripts Filming Editing Staff- Internal/External Oversight Interviews/Videos Returnees HOW WE DID IT- HUMAN RESOURCES
- 12. Summer Intern Storyboards Scripts Filming Editing Staff- Internal/External Planning & Oversight Interviews/Videos Returnees HOW WE DID IT- HUMAN RESOURCES
- 13. Summer Intern Storyboards Scripts Filming Editing Staff- Internal/External Interviews/Videos Returnees HOW WE DID IT- HUMAN RESOURCES
- 14. • Use of University Resources • Instructional Technologist/Faculty Resource Center • Video Equipment • Video Editing Software • Summer Workers and Peer Advisors • 380 hours • 30 Hours/week over Summer • Final edits in September/October HOW WE DID IT- FINANCIAL
- 15. Planning and Story Boards HOW WE DID IT- TECHNICAL
- 16. HOW WE DID IT- TECHNICAL Detailed Scripts
- 17. HOW WE DID IT- TECHNICAL Filming and Editing
- 18. HOW WE DID IT- TECHNICAL Roll Out Signature Document: Pre-Departure Preparation
- 19. HOW WE DID IT- TECHNICAL Roll Out Signature Document: Pre- Departure Preparation
- 20. HOW WE DID IT- TECHNICAL Learning Content
- 21. HOW WE DID IT- TECHNICAL Learning Content
- 22. HOW WE DID IT- TECHNICAL Quiz
- 23. WHAT ELSE IS THERE?
- 24. WHAT ELSE IS THERE?
- 25. • Less Time • 4 Hours vs 1 Hour • Flexible Online Curriculum • More Engagement • Less Questions, Fewer Issues, Better Understanding • Better Accountability • Must mark they read videos, take quiz, and attend orientation RESULTS
- 26. • Begin Measuring • Pre/Post Orientation Assessment • Parental Messaging • Video Access • Additional Videos • Country, Region, Program Specific • Faculty-led Orientation • Additional Topics • Visas • Special Needs • Dietary or Health Issues • Alumni NEXT PHASE
- 27. How could your office improve your institutions’ Pre Departure Orientation? What resources are available to you and how could you use them? What limitations do you see for an Online Orientation? What benefits do you see for an Online Orientation? What questions do you have for us about how we developed this Orientation? DISCUSSION
Editor's Notes
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- Colin
- Laura- We started with the broad areas we wanted to focus and them broke down a little more given the sizes of the videos Planning and Preparation; Money matters; Health and Safety; Academics; Culture and Adjustment; Career; Reentry
- Laura- We started with the broad areas we wanted to focus and them broke down a little more given the sizes of the videos Planning and Preparation; Money matters; Health and Safety; Academics; Culture and Adjustment; Career; Reentry
- Colin
- Colin- Reinforce, Culture, Networking Reflection Administrative Check-in Discussion/ highlight important points/ networking/ picture taking/ giving materials/ assessment Lunch meeting for 1:30 hours Jeopardy
- Laura- Fall: Conversations started we needed a new PDO, Contacted Janet Cairns from Faculty Resource Center about resources available February: Conversation with colleagues about what they were doing and decided to have a discussion on State meeting about ideas April: Laura posted at SECUSSA and got some ideas, but lots of request to share the findings! Then Laura developed a plan and timeline for the project May: Hired intern and provided training. TIPS: Returnee- interviews early on/ Interview question/Interviews during the semester
- Colin- Content: Research from existing materials, consulting with staff, planning to have student interviews to illustrate points; Have someone already familiar with the technology; familiar with study abroad, organized, self-motivated, independent, OR TEAM- Technical and Personable
- Laura- Career services staff, HR, Multicultural, Fin Aid, Career, Alexander Health Center/Mental Health Cheryl vs Laura role
- Colin- Find diverse students intentionally (major, programs, etc); Re-state the question in their answer. Very Specific Questions but not coaching TIPS: Returnee- interviews early on/ Interview question/Interviews during the semester
- Colin- More Resources=Two Students, More Time Editing, Images and Speaking, Scenes, Not just us talking
- Laura-
- Laura
- Colin: IMovie and Camtasia – User friendly but limited . Cutting clips about different topics in a folder with good quotes
- Laura Signature Document
- Laura Signature Document
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- Laura-
- Laura
- Colin - https://prezi.com/5tzr9lo4otoe/alcohol-and-other-drugs/
- Colin - https://prezi.com/5tzr9lo4otoe/alcohol-and-other-drugs/
- Colin
- Colin
- Colin