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A HOLISTIC ADVISING
MODEL
FOSTERING STUDENT SUCCESS THROUGH
RECRUITMENT, RETENTION, AND RELEASE
PRESENTED BY:
STEVARA CLARK JOHNSON,
M.S.W.
CHRISTINA PITTMAN, M.S.W.
KELLY SEVERO, M.S.
SARAH BURTON-EVERETTE, M.ED.
MEET OUR TEAM
Undergraduate Advisers:
Stevara Clark Johnson, M.S.W.
Christina Pittman, M.S.W.
Graduate Advisers:
Kelly Severo, M.S.
Sarah Burton-Everette, M.Ed.
WISH YOU WERE HERE!
HAVE FUN IN HYATTSVILLE!
HELLO FROM SARAH BURTON-EVERETTE
“An excellent advisor does the same for
the student’s entire curriculum that the
excellent teacher does for one course”
Marc Lowenstein, 2005
WELCOME
• Introductions of the VCU School of Social Work
Student Success Team
• History of the Office Creation
• Rationale behind the Holistic System
• R1 - R2 - R3: What does it all mean?
R1: RECRUIT
• Articulation Agreement
• Welcome Days
• Regional Information Sessions for Distance Education
• Peer Mentor Program
INFORMATION SESSIONS
• Articulation Agreements
• Discuss seamless transfer from
Community College to VCU
• Meet and Greet with Program
Director, Transfer Center and
Advisor
• Personalized presentation with
transfer student specific resources
• Open House
• Learn about academic programs and
support services and meet faculty
members and student services staff
INFORMATION SESSIONS (CONT.)
• Preview Day
• An all-day event especially for newly accepted students. The
day will be filled with academic and cultural experiences,
food and fun.
• Engage with current students, faculty and staff
• Presentation by a community provider
• Experiential learning/Service project
• Careers in Social
• END GOAL: accept offer of admissions
WELCOME DAYS
• Welcome Days provided
each fall
• Social work focused campus
tour
• MSW Class Visit
• Lunch - an opportunity to
meet students & advisors
• MSW Information Session
• Social media: Live chats at
varying times
• Purpose:
• Connect with future
academic advisor
• Establish connection
early
• Provide go-to support
• Many students report
that their experience
during the application
process with their
academic advisor is why
they chose VCU
REGIONAL INFORMATION SESSIONS FOR
DISTANCE EDUCATION
• M.S.W. Distance Education (DE) format established in
2011
• Regional Information Sessions established in 2014
• Opportunity to develop the advising relationship in person
• Identified regions with the largest number of prospective
student inquiries
• Online students feel more connected to VCU & know they have
an advocate on campus
• Invite current DE students to speak at events to share their
experience and show that program completion is possible
REGIONAL INFORMATION SESSIONS FOR
DISTANCE EDUCATION (CONT.)
• Building relationships with
community partners
• Reaching out to agencies to
serve as hosts can lead to
more internship and job
opportunities for students
• Creating a stronger
partnership with the DE
Program Coordinator
• Facilitating better
communication regarding
prospective and current
PEER MENTOR PROGRAM
• Mentors are upper-level B.S.W. students and
concentration level
M.S.W. students
• Established the Peer Mentor Program as way to offer an
additional
source of support in the form of a fellow student.
• Peer Mentor Interest Questionnaire
• Matched based on similar backgrounds, hobbies, and
academic interests
• Mentor Job Expectations
• participation in a structured mentor/mentee email
communications
• prompt response to communication from mentees
• participation in recruitment and/or student engagement
events
• collaboration with other mentors to plan fall and spring
social and/or
activities for mentees
R2: RETAIN
• UNIV 101
• Wellness
• Career Development Series
• Advising Syllabus
UNIV 101: INTRODUCTION TO THE
UNIVERSITY
• Theoretical foundation for course creation:
• Stages of student development: separation, transition, and
incorporation
• Students need to feel like they matter and are appreciated
• Student engagement: “the greater the quantity and quality of
involvement, the more likely the student is to succeed in college”
• Taught by the advisor
• Engage with students in a thoughtful, structured way
• Challenges students to learn concepts identified as central to
student success during transition
• Time management, study skills, academic policy, campus resources,
financial literacy, health and wellness, drug and alcohol awareness,
campus safety, and career development
WELLNESS
• What is “wellness”?
• Why is wellness important?
• Creation of “Health & Wellness Initiative”:
• Mandala Monday
• Weekly Zen Meditation Group
• Partner with University Counseling Services
• 3x/wk Facebook posts
• Email reminders mid-semester
• Pet-A-Pooch therapy dogs
• Instructors include wellness/self-care in class
• Providing wellness opportunities for PT and DE students
CAREER DEVELOPMENT SERIES
• The Social Work Career Development Series
• comprised of workshops, panel discussions,
employer
recruitment visits, and networking events
• Collaboration is key
• VCU Career Center
• Career liaison, presentations, and employer
relations
• Alumni Relations
• Networking events, panelists
• Community Partners
• Social Media
• Career Tip Tuesdays
• Jobs posted on Linked In & Hire VCU Rams
• Student survey feedback
• Panel discussions and guest speakers from
the
professional community bring the largest
crowds
ADVISING SYLLABUS
• What is an advising syllabus?
• Outlines what students can accomplish as a result of
engaging in a collaborative relationship with their Advisor.
• Advising is a means to achieve our goal of supporting students
throughout their educational journey to professional social work
practice.
• Elements of Syllabus
• Mission, Vision and Core Values of Office
• Statement on mandatory participation in advising
• Responsibilities of the student and advisor
• Student Learning Outcomes
• Recommended calendar of activities
ACTIVITY
• Take a look at the advising template (picture of our
syllabus on this slide)
• Ask yourself:
• What are my/my departments mission, vision, and/or values
around advising?
• What can I reasonably expect of my advisees?
• What standards will I set/what can my advisees expect of me?
• What activities are useful for graduates of the program I advise?
• Fill out the advising template with your thoughts
• LET’S SHARE!
R3: RELEASE
• Students need support even during times of joy
• Anxiety can often increase during last semester
• Student Success Awards
• Celebrations
• Providing graduation support
• Sample graduation application
• Graduation application screencast guide
• Cap/gown/diploma information
• Career guidance; VCU Career Center
• Support for alumni
• Social media
• Post-graduation advising support
• Senior Director of Development
QUESTIONS?

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A Holistic Advising Model: Fostering Student Success through Recruitment, Retention, and Release.

  • 1. A HOLISTIC ADVISING MODEL FOSTERING STUDENT SUCCESS THROUGH RECRUITMENT, RETENTION, AND RELEASE PRESENTED BY: STEVARA CLARK JOHNSON, M.S.W. CHRISTINA PITTMAN, M.S.W. KELLY SEVERO, M.S. SARAH BURTON-EVERETTE, M.ED.
  • 2. MEET OUR TEAM Undergraduate Advisers: Stevara Clark Johnson, M.S.W. Christina Pittman, M.S.W. Graduate Advisers: Kelly Severo, M.S. Sarah Burton-Everette, M.Ed.
  • 3. WISH YOU WERE HERE! HAVE FUN IN HYATTSVILLE! HELLO FROM SARAH BURTON-EVERETTE
  • 4. “An excellent advisor does the same for the student’s entire curriculum that the excellent teacher does for one course” Marc Lowenstein, 2005
  • 5. WELCOME • Introductions of the VCU School of Social Work Student Success Team • History of the Office Creation • Rationale behind the Holistic System • R1 - R2 - R3: What does it all mean?
  • 6. R1: RECRUIT • Articulation Agreement • Welcome Days • Regional Information Sessions for Distance Education • Peer Mentor Program
  • 7. INFORMATION SESSIONS • Articulation Agreements • Discuss seamless transfer from Community College to VCU • Meet and Greet with Program Director, Transfer Center and Advisor • Personalized presentation with transfer student specific resources • Open House • Learn about academic programs and support services and meet faculty members and student services staff
  • 8. INFORMATION SESSIONS (CONT.) • Preview Day • An all-day event especially for newly accepted students. The day will be filled with academic and cultural experiences, food and fun. • Engage with current students, faculty and staff • Presentation by a community provider • Experiential learning/Service project • Careers in Social • END GOAL: accept offer of admissions
  • 9. WELCOME DAYS • Welcome Days provided each fall • Social work focused campus tour • MSW Class Visit • Lunch - an opportunity to meet students & advisors • MSW Information Session • Social media: Live chats at varying times • Purpose: • Connect with future academic advisor • Establish connection early • Provide go-to support • Many students report that their experience during the application process with their academic advisor is why they chose VCU
  • 10. REGIONAL INFORMATION SESSIONS FOR DISTANCE EDUCATION • M.S.W. Distance Education (DE) format established in 2011 • Regional Information Sessions established in 2014 • Opportunity to develop the advising relationship in person • Identified regions with the largest number of prospective student inquiries • Online students feel more connected to VCU & know they have an advocate on campus • Invite current DE students to speak at events to share their experience and show that program completion is possible
  • 11. REGIONAL INFORMATION SESSIONS FOR DISTANCE EDUCATION (CONT.) • Building relationships with community partners • Reaching out to agencies to serve as hosts can lead to more internship and job opportunities for students • Creating a stronger partnership with the DE Program Coordinator • Facilitating better communication regarding prospective and current
  • 12. PEER MENTOR PROGRAM • Mentors are upper-level B.S.W. students and concentration level M.S.W. students • Established the Peer Mentor Program as way to offer an additional source of support in the form of a fellow student. • Peer Mentor Interest Questionnaire • Matched based on similar backgrounds, hobbies, and academic interests • Mentor Job Expectations • participation in a structured mentor/mentee email communications • prompt response to communication from mentees • participation in recruitment and/or student engagement events • collaboration with other mentors to plan fall and spring social and/or activities for mentees
  • 13. R2: RETAIN • UNIV 101 • Wellness • Career Development Series • Advising Syllabus
  • 14. UNIV 101: INTRODUCTION TO THE UNIVERSITY • Theoretical foundation for course creation: • Stages of student development: separation, transition, and incorporation • Students need to feel like they matter and are appreciated • Student engagement: “the greater the quantity and quality of involvement, the more likely the student is to succeed in college” • Taught by the advisor • Engage with students in a thoughtful, structured way • Challenges students to learn concepts identified as central to student success during transition • Time management, study skills, academic policy, campus resources, financial literacy, health and wellness, drug and alcohol awareness, campus safety, and career development
  • 15. WELLNESS • What is “wellness”? • Why is wellness important? • Creation of “Health & Wellness Initiative”: • Mandala Monday • Weekly Zen Meditation Group • Partner with University Counseling Services • 3x/wk Facebook posts • Email reminders mid-semester • Pet-A-Pooch therapy dogs • Instructors include wellness/self-care in class • Providing wellness opportunities for PT and DE students
  • 16. CAREER DEVELOPMENT SERIES • The Social Work Career Development Series • comprised of workshops, panel discussions, employer recruitment visits, and networking events • Collaboration is key • VCU Career Center • Career liaison, presentations, and employer relations • Alumni Relations • Networking events, panelists • Community Partners • Social Media • Career Tip Tuesdays • Jobs posted on Linked In & Hire VCU Rams • Student survey feedback • Panel discussions and guest speakers from the professional community bring the largest crowds
  • 17. ADVISING SYLLABUS • What is an advising syllabus? • Outlines what students can accomplish as a result of engaging in a collaborative relationship with their Advisor. • Advising is a means to achieve our goal of supporting students throughout their educational journey to professional social work practice. • Elements of Syllabus • Mission, Vision and Core Values of Office • Statement on mandatory participation in advising • Responsibilities of the student and advisor • Student Learning Outcomes • Recommended calendar of activities
  • 18. ACTIVITY • Take a look at the advising template (picture of our syllabus on this slide) • Ask yourself: • What are my/my departments mission, vision, and/or values around advising? • What can I reasonably expect of my advisees? • What standards will I set/what can my advisees expect of me? • What activities are useful for graduates of the program I advise? • Fill out the advising template with your thoughts • LET’S SHARE!
  • 19. R3: RELEASE • Students need support even during times of joy • Anxiety can often increase during last semester • Student Success Awards • Celebrations • Providing graduation support • Sample graduation application • Graduation application screencast guide • Cap/gown/diploma information • Career guidance; VCU Career Center • Support for alumni • Social media • Post-graduation advising support • Senior Director of Development

Editor's Notes

  1. https://vcu.mediaspace.kaltura.com/media/NACADA+Intro/1_e12w027o
  2. Our school established a Distance Education (DE) learning format for the MSW program in 2011 to make the MSW degree more accessible for students in Virginia. In an effort to help prospective DE students feel more connected to VCU, an advisor travels across the state to provide regional information sessions on the DE format. This advisor may also serve as their academic advisor once they are admitted to the program, and the relationship that has been established in person can continue into the online forum. This helps the student know they have an advocate on campus who knows their story and will support their success.
  3. https://vcu.mediaspace.kaltura.com/media/NACADA+Peer+Mentor+Program/1_4o15jm59 The OSS established the Peer Mentor Program in 2012 as way to offer an additional source of support in the form of a fellow student. Prospective students may request a Peer Mentor through our online Peer Mentor Interest Questionnaire. Prospective students are matched with peer mentors who have similar backgrounds and interests as their own, which helps to create a more meaningful relationship. Peer mentors serve as a point of reference for the student experience in the program, help walk them through the admissions and application process to both the BSW and MSW programs, help prospective students prepare for the academic rigor of the program, and help prospective students see that completing a degree can actually be an attainable goal. - Currently employ 12 Mentors for 149 Mentees - Job Components • attendance and participation in peer mentor supervision meetings • prompt response to communication from mentees • participation in recruitment and/or student engagement events • participation in development and/or facilitation of student support programming • collaboration with other mentors to plan fall and spring social and/or activities for mentees • submission of feature (brief article, blog entry, social media post, etc.) to highlight student success stories for School of Social Work communications - Recently began tracking how many prospectives who have mentors apply to and join the program Great resource for current students struggling to adapt to the program who need extra support/resources
  4. https://vcu.mediaspace.kaltura.com/media/NACADA+Social+Work+Career+Development+Series/1_2r5i1fdo As a school that offers professional degree programs, our reputation is dependent upon the quality of our graduates when they enter the professional world. With this in mind, the OSS collaborates with VCU’s Career Center, local community partners, and alumni to offer various professional development opportunities through the Social Work Career Development Series. The Series is comprised of workshops throughout each semester that focus on topics such as personal branding, resume and cover letter writing, salary negotiation, networking, and the process for obtaining professional licenses. These workshops also serve as an opportunity to connect our students with the local community so they have a professional network already in place when they leave the university Using Social Media – engaging with students on Facebook through Career Tip Tuesday LinkedIn & HireVCURams for job announcements Informal survey conducted last year – students responded that they wanted more panel discussions and outside presenters. Offers a wide variety of information on career options As word has spread about the Series, more people are approaching us with workshop ideas that they would like to host.