1. 1
Professional Buffet Setting
Nowadays buffets are the most common used style of serving breakfast, lunch and
dinner in many hotels. It is therefore of ever-increasing importance to present a
creative and well-displayed setting of quality foods while keeping your food cost
within the set budget.
Departments & Topics Related to Buffet Setting are:
Buffet Decoration Materials
Buffet Presentation Items, Bowls & Dishes
Kitchen Equipment
Safe Foods and Holding Temperature Control
Knowledge of Foods and Cooking Methods
(Service and Kitchen Employees)
Guest Statistics
Menu Items Sales Forecasting
Standardized Recipes
Food costing
2. 2
Course Objectives:
In this course, you should learn:
The Definition of a Buffet
Different Types of Buffet Presentations
Themes that can be used for Buffets
Factors that determine the Type of Buffet Presentation
Factors that determine your Buffet Layout and Setting
Identify Foods and Cooking Techniques appropriate for Buffets
Temperature Control & Food Safety of Items on Buffet
How to Save Cost on your Buffet
How to implement a Better Portion Control on the Buffet
Live Cooking Stations at your Buffet that work
Guest Statistics and Menu Planning (Menu Cycles)
Importance of Standardized Recipes
Food Cost Allocation per Guest / Budget Setting per Meal
Criteria for Buffet Menu Development
Presentation of Food Items, Dishes and Bowls
How to Present more Attractive and Creative Buffets
3. 3
Introduction
What is a buffet?
Buffets are meals generally presented to the guests on a display table. They offer
the guests the advantage of a free choice in composing their own meal. However,
the way the food is prepared and presented by a professional chef and waiter could
influence and guide the senses of your guests in selecting certain food items.
First Impression
The first impression is a lasting one (staff, display, maintenance etc). Little things
make a difference and mean a lot to our guests. The presentation and image of the
buffet will influence the guest’s opinion about the kitchen in cleanliness and
professionalism.
Personal Appearance
Working in service or kitchen is a demanding job. It requires a lot of physical
labor, which can cause the service or kitchen staff look sweaty and sometimes
even tatty during the shift. If any employee looks messy, the supervisor should
have that person immediately changed into a clean uniform.
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Types of Buffets
Meal Period Buffet – Focused on a Particular Meal Period
(Time)
Breakfast
Lunch
Dinner
Mid-Morning Break
Mid-Afternoon Break
Afternoon Tea
Happy Hour
Late Night
Brunch Buffet – A variety of breakfast and lunch foods
Finger or Fork Buffet – Stand up or sit down service, usually
at receptions
Occasion Buffet – Celebrates an occasion such as wedding
Regional and Ethnic Buffet – Driven by a particular area or
nationality (should be as authentic as possible)
Event Oriented Buffet – Celebrates an occasion created by the
client or host
Seasonal Buffet – Focus on seasonal produce and / or activities,
holidays and calendar events
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Theme Buffets
Friday Football Brunch
Jazz Brunch
Western BBQ
Costume Ball
Holiday Buffets
New Year’s Eve
Valentine’s Day
Christmas
Iftar
Mother’s Day
St. Patrick’s Day
Thanksgiving
Regional Themes
Nubian
Alexandrian Fish Market
Occasion and Event-Oriented Buffets
Wedding
Engagement
Grand Opening Event
Fundraiser
Awards Banquet
World Cup
Euro Cup
Buffet Theme Stations or Concepts
Breakfast Theme Stations
Fruit & Yogurt Bar
Dairy Bar
Crepe Station
Hot Cake Station
Grill Station (sausages – beef bacon – minute steaks)
Omelet Station
Eggs Made to Order
Healthful Selection (low fat, whole grain, fresh juices)
Waffle or Pancake Station
Bread and Pastry Corner
Oriental or Egyptian Corner
Fruit and Vegetable Juice Bar
Tea Station
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Brunch - Lunch and Dinner Theme Stations
Salad Bar with large condiment selection
Caesar Salad Station
Parmesan Station
Caprese Salad Station
Sandwich Bar
Cheese Station
Build Your Own Burger
Pizza Bar (choose your own toppings)
Fresh Pasta Station
Taco Bar
Soup Station
Stir Fry Station
Tempura or Shabu-Shabu
Fondues
Sushi Station
Carving Station
Seafood Bar
Grill Station
Shawerma Station (Fish – Lamb – Beef)
Fried Vegetables Station
Grilled Vegetables Station
Roesti Station
Spatzli Station
Early Bird Buffets Stations (Kids Buffets)
Milkshake Bar
Chocolate Lover’s Station
Crepe Station
Fried Fruits with condiments Station
Ice Cream with condiments Station
Fresh Fruit Bar with condiments Station
Tea Station
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Factors that Determine the Type of Buffet
Many parameters have to be taken into consideration to present a successful buffet
like; guest's appreciation, as well as cost and quality control.
The type and style of the buffet is directly linked to various practical, commercial,
and professional factors, which have a direct impact on the final buffet
presentation and the conception of the guest.
A buffet should be a profitable commercial operation, efficient and well prepared
to meet the financial requirements and quality control, as well as answer to guest's
needs. Not an easy challenge.
Key Factors that Determine the Type of Buffet you can
Present:
1) Guests
2) Time
3) Location & Ease of Service
4) Production Capacity & Expertise of Staff
5) Production Capacity & Available Equipment & Facilities
6) Quality & Availability of Products
7) Variety and Nutritional Balance
8) Holding Capability - Temperature & Quality Control of Food Items
9) Profitability and Budget per Guest
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1) Guests
The type of guests you serve is an important factor when you determine what type
of food you should serve on the buffet. Age, religion, and nationality are just some
samples that influence the eating habits of people. Are we serving many children
or elderly people with special diet requests, vegetarians, Moslems, Jews or
Christians? The Germans prefer different food from the Italians, French or
Americans. When serving guests from the Middle East region you might consider
adding oriental food items on the buffet.
2) Time
The time of the day determines first of all if you serve a breakfast, lunch or dinner
buffet.
The amount of time your guests have to enjoy the buffet is an important factor as
well. For instance when you serve a breakfast buffet it would be good to know if
your guests have a nice relaxing breakfast before they go down to the beach, or are
they having a full sightseeing program ahead of them, or do they need to catch a
plane?
Also the time of the year influences the selection of food items on the buffet.
Festive celebrations like Ramadan, Christmas, and Easter could be the theme of
your buffet.
3) Location
The location of your buffet has an effect on the possible set-ups. Is the buffet
indoors or outdoors?
Distance from the buffet to the cooking areas has its effect on transportation and
storage. Long and difficult transport to the buffet for the service staff will increase
breakage and therefore increase cost.
The seating area and the location of the buffet should ensure all the guests an easy
access to the buffet.
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4) Production Capacity & Expertise of Staff
Your staff capacity in number, knowledge and skills is one of the first factors that
determines what type of themes and buffet settings you can accomplish. Maybe
investment in training staff in specific cuisines is needed before one can put up a
theme buffet related to a specific country or ethnic cuisine.
Also consider that more and more semi-finished and finished convenience foods
are available on the market. Incorporate them into your buffet dishes will make the
whole process of preparation and food costing far more efficient.
Often management makes the mistake to think that once the buffet is set-up the
work is finished. The staff disappears, just to return at the end of service time to
remove the remaining food items and set-up. However, a professional buffet set-up
should have efficient, well-groomed, and highly qualified staff present at the
buffet to serve and assist the guest in selecting the food items he or she prefers. It
adds to the guest's comfort and answers to his or her expectations to be able to ask
questions on food items presented. Bottom line, we are presenting and showing off
our skills “SHOWTIME” is the word to remember.
5) Production Capacity & Available Equipment and Facilities
Adequate equipment and facilities on the buffet will ensure a smooth running of
the event.
You need to keep hot food hot on hot plates or dishes, cold food cold
on platters, bowls or glasses, and frozen items frozen in a suitable
dish before it reaches the buffet and up till the moment the guest
selects it.
This might require investment in additional facilities and equipment.
The ambiance of the buffet and lighting should be according to the theme and
display, and as well serve their purpose.
When selecting display material, one should take hygiene into consideration to
eliminate the chance that non-food items like sand, dust, flowers, little stones or
any other inedible items get in close contact with the food or might even fall into
the food.
Back of the House Support
Back of the house equipment require maintenance and inspection for both the
operational needs and the employee’s safety. Kitchen equipment that is not
inspected and maintained on a regular basis can break down at critical times,
affecting preparation and production cycle, quality of products and service
delivery to the guest.
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6) Quality & Availability of Food Items
The seasons determine which food items are fresh available or have to be imported
against often a higher cost. Taking the seasonal fruits and vegetables into
consideration can save the operation quite some money on the purchases while
serving the guest fresh food items.
Advantage of Seasonal Items on Buffet:
Freshness of food items
Saves cost
Especially with ethnic buffets or specialty cuisine buffets (country buffets) one
needs to make sure that special food items and or herbs needed to prepare the
authentic foods are available.
7) Variety and Nutritional Balance
Nutritional balance and variety is just as important at buffets as with any meal
preparation.
When deciding upon the menu for a buffet one should try to integrate a variety of
cooking methods in preparing the foods to be served on the buffet, as well as
ingredients used.
Variety in Cooking Methods
There are 14 different cooking methods. When one compiles a menu for a buffet,
the different dishes to be prepared should reflect various cooking methods. So if a
choice of meat, fish or poultry is given different cooking methods should be used
to prepare the meat, fish or poultry.
When selecting cooking methods one should bear in mind though to chose foods
and cooking methods that hold up well on buffets.
For instance, anything prepared in dough and deep-fried will not stay crispy on a
buffet. However, one could prepare a proper mise en place, i.e. prepare the item to
be fried in the dough, and then execute the deep-frying on the spot at the buffet in
front of the guest.
Variety in Food Items
With salads, vegetable dishes and soups one should take care that a wide variety of
vegetables is used.
In case of offering two soups, there should be one based on vegetable stock and
one on meat or chicken stock for instance. Not two tomato based soups or two
cream soups, but maybe one clear consome and one cream.
The bread selection should be several rolls and breads from white to brown and
whole grain.
On the pastry and desserts station variety is also the key, so not only cakes or
everything prepared with mousses, but some cakes, fruits, mousses, ice cream and
so on.
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8) Holding Capability - Temperature & Quality Control of Food
Items
Hygiene is a very sensitive issue in buffet set-ups.
As already mentioned before adequate equipment should be available to keep the
food items at the right holding temperature on the buffet, either it be indoors or
outdoors.
You need to keep hot food hot, cold food cold, and frozen items
frozen before it reaches the buffet and up till the moment the guests
select it.
Holding Temperatures of Food Items on Buffets:
Cold Items: 10C or less
Hot Items: 62C or more
Frozen Items: -14C (scooping temperature of ice cream)
Indoors you will have a certain temperature control, but outdoors you might have
to keep food fresh while it is 40 centigrade, which might mean an adjustment in
the food items you want to present, or more investment in adequate equipment to
keep the right holding temperature of the food.
With portioning and cooking methods one should bear in mind that the buffet
should have a good appearance throughout the serving time.
The last guest to arrive at the buffet should be as impressed as the
first guest.
Foods should never be placed on a buffet for more than one hour. If certain dishes
or platters exceed the one hour one should take them of the buffet and replace with
fresh items. Little sign cards placed behind the chafing dishes on which the chefs
mark the time they placed the item on the buffet can be a great help to quality
control.
Some food items, as you will see on the next page, can reach the hour mark in a
reasonable good condition and others simply need to be prepared in the kitchen at
the last minute. Most of the last minute items are better to be prepared at live
cooking stations in front of the guests at the buffet.
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Foods that hold up well on a buffet for up-to 1 hour
Casseroles
Cold Meat Salads
Aspics
Raw Vegetable Salads
Fresh Fruits
Cheese Platters
Potato Dishes (Oven Baked ONLY)
Relishes
Cold Soups
Pates, Terrines, Galantines
Smoked Foods
Whole Fish
Carved Showpieces & Garnishes
Foods that DO NOT hold up well on buffets and should be
finished at the last minute or prepared in live cooking
stations at the buffet in front of the guests
Stir Fry
Souffles
Canapes
Bisque
Sauces and Gravies
Custards
Ice Creams
Deep-Fried & Sautéed Foods
Hot Breakfast Items
Grilled Steaks
Filled Crepes
Whipped Cream Decorated Desserts
Vegetables
Live cooking stations at the buffet contribute to better portion and
quality control.
One of the best ways to save cost and make your buffets more appealing to your
guests is to implement more live cooking activity.
Live cooking stations at the buffet have the advantage that you can control the
portions served better, and at the same time avoid food wastage, as raw materials
can be stored and used again.
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Live cooking stations also give you the opportunity to serve the guests more
according their wishes, as you can adjust on the spot the portion, frying time or
ingredients added etc. It creates more interrelations between chefs and the guests,
which can add to the overall customer satisfaction and staff motivation.
Most buffets in Egypt have only one live cooking station, which is the egg station
at the breakfast buffet. There are many other items and cooking methods that are
suitable for live cooking.
Possible live cooking stations for the different buffets
Breakfast Buffet:
Croissants Baking Station (will give a nice smell in the breakfast room)
Freshly Brewed Coffee Corner (will give a nice smell in the breakfast room)
Fresh juice station
Sausage grilling station
Cheese slicing station
Pancake station
Lunch Buffet:
Sandwich bar, to make sandwiches according to the guest's wishes
Salad Bar, to mix salads according to the guest's wishes and add dressing on the
spot. (Adding dressing only on items selected by guests means you can preserve
remaining salads and vegetables much better).
Dinner Buffet:
Fresh pasta station
Stir-fry station
Deep fry station
Grill station
Dessert Buffet:
Flambé or crepe station
Ice cream station
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9) Profitability & Budget Per Guest
The quality of the buffet should be according to the establishment's standards, in
terms of food preparation methods, quantity and portions, quality, and choice of
menus.
Portion and Cost Control
The amount of "not enough" items or "left-over" items will reflect how well the
buffet forecast was estimated, but it is almost impossible to expect 100 percent
accuracy in estimating the quantity of food to produce. The experience of the chefs
and the adjustments from previous events will help to avoid shortage or waste of
food items. A well-documented sales history provides the guideline when
forecasting sales or popularity of food items on a buffet.
Slicing methods of meat and cheese are one way to implement a certain portion
control and ensure a good appearance at all times. Not overloading chafing dishes
and frequent refilling with freshly cooked items is another way to ensure portion
control and good appearance.
To present a well-balanced variety of food items on your buffet, which are
preferred by your guests but still within the allocated budget per guest one needs
to understand the principles of:
A. Guest Statistics and Menu Planning (Menu Cycles)
B. Menu Item / Buffet Item Forecasting
C. Standardization of Recipes
D. Food Cost Allocation / Budget Setting per Meal
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A. Guest Statistics and Menu Planning (Menu Cycles)
How many and which food items should I prepare for the buffet?
To answer the above-mentioned question operation managers must ask themselves
first:
“HOW MANY GUESTS WILL I SERVE TODAY?
– THIS WEEK?
– THIS MONTH?”
The answer to these questions is critical, since the guests provide the revenue from
which the operator will pay basic operating expenses. Simply put, if too few guests
are served, total revenue may be insufficient to cover costs, even if these costs are
well managed.
Advantages of Precise Sales Forecasts:
1. Accurate revenue estimates
2. Improved ability to predict expenses
3. Greater ability in scheduling needed workers
4. Greater efficiency in scheduling menu item production schedules
5. Better accuracy in purchasing the correct amount of food for
immediate use
6. Improved ability to maintain proper levels of nonperishable food
inventories
7. Improved budgeting ability
8. Lower selling prices for guests because of increased operational
efficiencies
9. Increased money’s available for current facility maintenance and
further growth
10.Increased profit levels and stockholder value
An understanding of anticipating sales, in terms of revenue or guest counts,
will help you have the right number of workers, with the right amount of
products available, at the right time.
In this way, you can begin to effectively manage your cost.
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B. Menu Item / Buffet Item Forecasting
The menu and good sales forecasting determine the success of most
foodservice operations.
The question is this, “How many servings of each item should we produce so
that we do not run out of any one item?”
If you were to run out of one of your menu/buffet items guests who wanted that
item would undoubtedly become upset. Producing too much of any one item
would, on the other hand, cause costs to rise to unacceptable levels.
Sample
(The given sample is based upon an a la carte sales menu. However the same
principles of calculating popularity index and sales forecasting apply to buffet
items. The only fact to take into consideration is that at an al carte restaurant the
guest will choose one main course of the menu while at the buffet the guest may
select more than one main course item from the buffet.)
Consider the situation you would encounter if you used sales histories to project
300 guests for lunch today at the restaurant you manage.
Your restaurant serves only three main course items:
Roast Chicken / Roast Lamb / Roast Beef.
Clearly, in this situation, it would be unwise to produce 300 portions of each item.
While you would never run out of any one item, that is, each of your 300
estimated guests could order the same item and you would still have enough, you
would also have 600 leftovers at the end of your lunch period.
What you would like to do, of course, is instruct your staff to make the
“right” amount of each menu / buffet item. The right amount would be the
number of servings that minimize your chances of running out of an item,
while also minimizing your chance of having excessive leftovers.
The answer to the questions of how many servings of roast chicken, lamb, and
beef you should prepare lies in accurate menu forecasting.
Recorded menu/buffet items sales can assist you in making an accurate menu
forecasting. On a buffet you establish the weight/liquid measure of each dish,
sauces, soups and condiments etc. placed on the buffet, then add all the items
which were refilled and finally deduct all the items returned from the buffet
after closing.
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Menu Items Sales History Figure
Date Menu Items Sold
Menu
Item
Mon Tues Wed Thurs Fri Total Week’s
Average
Roast
Chicken
70 72 61 85 77 365 73
Roast
Lamb
110 108 144 109 102 573 115
Roast Beef 100 140 95 121 106 562 112
Total 280 320 300 315 285 1,500
As you can see, an estimate of 300 guests for next Monday makes sense because
the weekly sales total last week of 1,500 guests served averages 300 guests per
day.
(1,500 / 5 days = 300 / day)
You also know that on an average day, you sold 73 roast chicken,
(365 sold / 5 days = 73 / day)
115 roast lamb, and 112 roast beef.
Once you know the average number of people selecting a given menu item, and
you know the total number of guests who made the selections, you can compute
the
“Popularity Index”, which is defined as the percentage of total guests
choosing a given menu item from a list of alternatives.
Popularity Index =
Total Number of Specific Menu Item Sold / Total Number of all Menu Items
Sold
Given that the list of menu items remains the same, the Popularity Index will
guide you to decide how many of each item to prepare.
Predicted Number of An Item to be Sold =
Number of Guests Expected X Item’s Popularity Index
Remember however, that sales histories track only the general trends of an
operation. They are not able to estimate precisely the number of guests who may
arrive on any given day. Sales histories are only a guide to what might be
expected.
A variety of factors come together to influence the number of guests you can
expect to serve on any specific day, such as holidays, special events and so on.
In hotels the reservation list provides the guideline on the number and type of
guests to expect at the buffet.
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C. Importance of Standardized Recipes
Standardized recipes control the quantity and the quality of what your
kitchen will produce.
While it is the menu that determines what is to be sold and at what price, the
standardized recipe controls both the quantity and the quality of what your kitchen
will produce. Simply put, a standardized recipe consists of the procedures to be
used in preparing and serving each of your menu items. The standardized recipe
ensures that each time a guest orders an item from your menu or selects an item at
your buffet, he or she receives exactly what you intended the guest to receive.
Critical factors in a standardized recipe such as cooking times and serving size
have been tested and retested and should remain constant.
The standardized recipe is the key to menu item consistency and, ultimately,
operational success.
It is always true that guests expect to get what they pay for. The standardized
recipe helps you make sure that they do. Inconsistency is the enemy of any quality
foodservice operation.
Standardized recipes must be appropriate for the operation using them. If they are
not, they will simply not be used or followed.
If a standardized recipe represents the quality and quantity management wishes its
guests to have and if it is followed carefully each time, then guests will indeed
receive the value management intended.
Despite their tremendous advantages, many managers refuse to take the time to
develop standardized recipes. The excuses used are many.
Arguments often used against standardized recipes include:
They take too long to use.
My people don’t need recipes; they know how we do things here.
My chef refuses to reveal his secrets.
They take too long to write up.
We tried them but lost some, so we stopped using them.
They are too hard to read, or many of my people cannot read.
Of the preceding arguments, only the last one, an inability to read has any validity.
Standardized recipes have far more advantages than disadvantages.
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Reasons for incorporating a system of standardized recipes include:
Accurate purchasing is impossible without the existence and use of
standardized recipes.
Dietary concerns require some foodservice operators to know exactly
the kinds of ingredients and the correct amount of nutrients in each
serving of a menu item.
Accuracy in menu laws require that foodservice operators be able to
tell guests about the type and amount of ingredients in their recipes.
Accurate recipe costing and menu pricing is impossible without
standardized recipes.
Matching food used to cash sales is impossible to do without
standardized recipes.
New employees cannot be trained without standardized recipes. If the
chef quits, for instance, you are stuck!
The computerization of a foodservice operation is impossible unless
the elements of standardized recipes are in place; thus, the advanced
technological tools available to the operation are restricted or even
eliminated.
Standardized recipes are the cornerstone of any serious effort to produce
consistent, high-quality food products at an established cost.
Without standardized recipes, cost control efforts become nothing more than
raising selling prices, reducing portion sizes, or lessening quality, which is not
effective cost management, but rather hardly management at all.
Standardized recipes should be printed in the language of the production
people, or training needs to be provided for the production people to read
them in their current form.
Any recipe can be standardized. The process can be quite complicated,
especially in areas of baking and sauce production. However, as a general rule,
any item that can be produced in quantity can be standardized in recipe form and
can be adjusted, up or down, in quantity. A great deal has been written about
various techniques used to expand recipes, and computer software designed for
that purpose is now on the market. Some work better than others. In all methods
some principles must be remembered.
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Principles of Standardized Recipes:
The measurement standard must be consistent.(weighing with a
pound or ounce scale is the most accurate method of measuring any
ingredient.)
The food item to be measured must be recipe ready. (It must be
cleaned trimmed, cooked, and generally completed, save for its
addition to the recipe.)
For liquid items, the measurement of volume, a cup, quarters etc,
might be the preferred process, however many operators prefer to
weigh all ingredients, even liquids, for improved accuracy.
D. Food Cost Allocation per Guest / Budget Setting per Meal
If a serious effort has been made in establishing an accurate history of food items
consumed (Popularity Index) and standard recipes are in place you can simply
calculate an accurate food cost for each buffet or meal period.
If your allocation per guest is for example LE 38 per day per person, you may
exceed this target a few days per week due to theme events such as BBQ’s and
Seafood buffets etc. However, at the end of each week your average food cost per
guest should be meeting the target (set budget per guest).
Working and following standardized recipes is the essence of a successful buffet
in terms of serving quality foods while keeping your food cost within the set
budget. To set the budget per meal period is not just done by giving a figure X.- to
the chef, but by following the correct method specified above.
A general rule is that the breakfast buffet and the dinner buffet together should
represent about 80% of the daily allocation.
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Criteria Used for Menu Item Selection
Star Quality – Centerpiece
Relationship to theme or concept
Dramatic quality of action ( live cooking stations)
Senses stimulated – Sight, Sound, Smell (live cooking stations)
Color relationships and Balance
Size, shape and texture of food items and dishes
Garnishes (Cold Food = Cold Garnish / Hot Food Hot Garnish)
Chef attendance and server involvement
Guest involvement (build or cook yourself stations)
Front of the house preparation
Back of the house capacity and facilities
Style of Service
Holding Capability
Nutritional Balance and Variety of Food Items
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Enhancing Your Buffet Presentation
Tallow or Butter Sculptures
Ice Carvings
Vegetable Carvings
Centerpieces
Flower Arrangements / Plants
Fruits and Vegetables
Beverages
Lines, napkins, tablecloths, fabrics, skirting
Cookware – Copper Pots - Ceramic
Mold / Terrines / Hot Rocks
Props
Backdrops
Entertainment / Music
Real-Time Preparation – A La Minute Cooking
Candles
Serving Vessels – Silver plate, stone ware, china ware
Display Columns
Uniforms or costumes
Lattice Work
Pit fires (Outdoors)
Tourchase
Fountains
Carts
Tents
Pavilions
Sculpture / Artwork
Lighting
Risers
Conclusion
While the amount of guests served at the buffet is in most hotels far higher than
the amount served at the a la carte restaurants, management still seems to
concentrate mainly on the customer at the a al carte outlets. This attitude needs
drastic adjustments if we want to ensure that all our guests leave the hotel happy
and satisfied with their stay. Therefore, let's implement more creativity and
activity at the buffets, and make sure qualified staff is present. This way we add to
our customer care and save cost at the same time.