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Section 7 documentation
- 2. M. Tayfour 2 By the end of this section, youBy the end of this section, you will be able to:will be able to: • fill a shipper’s declaration for dangerous goods correctly. • Rectify errors in a declaration filled by a shipper. • Complete or check the accompanying Air waybill to ensure compliance with the IATA DGR.
- 3. M. Tayfour 3 Shipper's ResponsibilityShipper's Responsibility • The shipper is responsible for the completion of a prescribed declaration form “Shipper's Declaration for Dangerous Goods” for each and every shipment containing dangerous goods so defined or classified in these Regulations unless it is stated that a Shipper's Declaration is not required. For each shipment containing dangerous goods the shipper must:
- 4. M. Tayfour 4 (a) use only the correct form in the correct manner; (b) ensure that the information on the form is accurate, easy to identify, legible and durable; (c) ensure that the form is properly signed when the shipment is presented to the operator for shipment; and (d) ensure that the shipment has been prepared in accordance with these Regulations.
- 5. M. Tayfour 5 There are three legal documents involvedThere are three legal documents involved in the transport of dangerous goods:in the transport of dangerous goods: • The Shippers’ Declaration for Dangerous Goods (DGD) • The Air Waybill (AWB) • The Load Notification to Captain (NOTOC)
- 6. M. Tayfour 6 Shipper's Declaration forShipper's Declaration for Dangerous GoodsDangerous Goods
- 7. 7 IATA DG Declarations – Column style and Open style Column style Open style
- 8. M. Tayfour 8 Specification for Declaration FormSpecification for Declaration Form • Language • Color • Size
- 9. M. Tayfour 9 LanguageLanguage • The declaration form must be completed in the English language. The wording in English may be accompanied by an accurate translation in another language
- 10. M. Tayfour 10 ColorColor • The declaration form may be printed in black and red on white paper, as shown in 8.1.1.2, or it may be printed in red only on white paper. The diagonal hatchings printed vertically in the left and right margins must be printed in red.
- 11. M. Tayfour 11 SizeSize • The declaration form must be printed either on ISO paper sizes A3 or A4 or on their North American equivalents: • ISO standard sizes are: – A3: 297 × 420 mm (11¾ × 16½ in); – A4: 297 × 210 mm (11¾ × 8¼ in); • North American equivalents are: – Ledger: 11 × 17 in (280 × 430 mm); – Letter: 11 × 8½ in (280 × 215 mm).
- 12. M. Tayfour 12 General Instructions /General Instructions / Detailed Instructions forDetailed Instructions for Completing theCompleting the Declaration FormDeclaration Form
- 13. M. Tayfour 13 Shipper / ConsigneeShipper / Consignee Enter the full name and address of the shipper and consignee.
- 14. M. Tayfour 14 Air Waybill Number / Page ... of ... PagesAir Waybill Number / Page ... of ... Pages • Enter the number of the Air Waybill to which the declaration form will be attached. This may be entered or amended by the shipper, his agent or by the operator or its handling agent. In the case of a consolidated shipment, enter the number of the House Air Waybill after the Air Waybill number separated by “/”. • Enter the page number and total number of pages or “Page 1 of 1 pages” if there is no extension list.
- 15. M. Tayfour 15 Aircraft LimitationsAircraft Limitations • Delete either “Passenger and Cargo Aircraft” or “Cargo Aircraft Only” to indicate whether the shipment is packed to comply with the limitations prescribed for passenger and cargo aircraft or the limitations for cargo aircraft only.
- 16. M. Tayfour 16 Airport of DepartureAirport of Departure • Enter the full name of the airport or city of departure, which may be entered or amended by the shipper, his agent or by the operator or its handling agent.
- 17. M. Tayfour 17 Airport of DestinationAirport of Destination • Enter the full name of the airport or city of destination, which may be entered or amended by the shipper, his agent or by the operator or its handling agent.
- 18. • Delete “Radioactive” to indicate the shipment does not contain radioactive material. Radioactive material must not be included on the same declaration form as other dangerous goods except for Carbon dioxide, solid (dry ice) when used as a refrigerant. M. Tayfour 18 Shipment TypeShipment Type
- 19. M. Tayfour 19 Nature and Quantity of Dangerous GoodsNature and Quantity of Dangerous Goods • Step 1. UN number or ID number (from Column A) preceded by the prefix “UN” or “ID” as appropriate. • Step 2. Proper shipping name as determined. • Step 3. The Class or, when assigned the Division of the goods, including for Class 1, the Compatibility Group letter • Step 4. Any assigned subsidiary hazard class or division number's • Step 5. The applicable packing group
- 20. M. Tayfour 20 Step 5. The applicable packing group • “high danger”, “medium danger”, and “low danger” • I , II , III, • X , Y , Z
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- 22. M. Tayfour 22 Number and Type of Packaging, QuantityNumber and Type of Packaging, Quantity of Dangerous Goodsof Dangerous Goods • Number of packages (of same type and content), their type of packaging e.g. “Fibreboard box”, “steel drum”, etc.,
- 23. M. Tayfour 23 Packing InstructionsPacking Instructions • Number of Packing Instruction or Limited Quantity Packing Instruction
- 24. M. Tayfour 24 AuthorizationsAuthorizations • The words “Limited Quantity” or “Ltd. Qty.” if Limited Quantity provisions have been used. • The Special Provision number if the special provision is A1, A2, A51, A81 or A109. • A statement that the approval or exemption is attached to the declaration form if the consignment is being shipped under any governmental authorization's) such as under A1, A2 or A109. The authorization's) must include: – quantity limitations; – packaging requirements; – aircraft type, if applicable; – in the case of an A2 approval, labeling requirements; – any other relevant information.
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- 26. M. Tayfour 26 Additional Handling InformationAdditional Handling Information • Enter any special handling information relevant to the shipment.
- 27. M. Tayfour 27 • Name and Title of Signatory • Place and Date • Signature
- 28. M. Tayfour 28 Examples of CompletedExamples of Completed Declaration FormsDeclaration Forms
- 29. 29 Dangerous Goods Transport Document UN or ID Number ICAO TI 5; 4.1.4.1.a. NATURE AND QUANTITY OF DANGEROUS GOODS Dangerous Goods Identification UN or ID No. Pack- ing Group Proper Shipping Name Packing Inst. Quantity and type of Packaging AuthorizationClass or Division (Subsidiary Risk) UN1199 Furaldehydes 6.1 (3) II 1 Fibreboard Box X 2 L 609
- 30. 30 Dangerous Goods Transport Document Proper shipping name IATA DGR 8.1.3 Technical name (if applicable) NATURE AND QUANTITY OF DANGEROUS GOODS Dangerous Goods Identification UN or ID No. Pack- ing Group Proper Shipping Name Packing Inst. Quantity and type of Packaging AuthorizationClass or Division (Subsidiary Risk) UN1199 Furaldehydes 6.1 (3) II 1 Fibreboard Box X 2 L 609
- 31. 31 Dangerous Goods Transport Document Hazard class/div and subsidiary hazard class/div (if applicable) ICAO TI 5; 4.1.4.1c. NATURE AND QUANTITY OF DANGEROUS GOODS Dangerous Goods Identification UN or ID No. Pack- ing Group Proper Shipping Name Packing Inst. Quantity and type of Packaging AuthorizationClass or Division (Subsidiary Risk) UN1199 Furaldehydes 6.1 (3) II 1 Fibreboard Box X 2 L 609
- 32. 32 Packing group (if applicable) ICAO TI 5; 4.1.4.1.e. Dangerous Goods Transport Document NATURE AND QUANTITY OF DANGEROUS GOODS Dangerous Goods Identification UN or ID No. Pack- ing Group Proper Shipping Name Packing Inst. Quantity and type of Packaging AuthorizationClass or Division (Subsidiary Risk) UN1199 Furaldehydes 6.1 (3) II 1 Fibreboard Box X 2 L 609
- 33. 33 Total quantity of DG and number and kind of packages ICAO TI 5; 4.1.5.1. NATURE AND QUANTITY OF DANGEROUS GOODS Dangerous Goods Identification UN or ID No. Pack- ing Group Proper Shipping Name Packing Inst. Quantity and type of Packaging AuthorizationClass or Division (Subsidiary Risk) UN1199 Furaldehydes 6.1 (3) II 1 Fibreboard Box X 2 L 609 Dangerous Goods Transport Document
- 34. 34 Packing instruction number applied ICAO TI 5; 4.1.5.8.1.a. Dangerous Goods Transport Document NATURE AND QUANTITY OF DANGEROUS GOODS Dangerous Goods Identification UN or ID No. Pack- ing Group Proper Shipping Name Packing Inst. Quantity and type of Packaging AuthorizationClass or Division (Subsidiary Risk) UN1199 Furaldehydes 6.1 (3) II 1 Fibreboard Box X 2 L 609
- 35. 35 Limited quantity ICAO TI 5; 4.1.5.2. Special provisions A1, A2, A109 ICAO TI 5; 4.1.5.8.1.a Approval or exemption numbers Not required by ICAO Dangerous Goods Identification UN or ID No. Pack- ing Group Proper Shipping Name Packing Inst. Quantity and type of Packaging AuthorizationClass or Division (Subsidiary Risk) UN1199 Furaldehydes 6.1 (3) II 1 Fibreboard Box X 2 L 609 NATURE AND QUANTITY OF DANGEROUS GOODS Dangerous Goods Transport Document
- 36. 36 Common examples: • Chemical oxygen generators (SP A144) ICAO TI 5; 4.1.5.4 • Self-reactive substances and organic peroxides ICAO TI 5; 4.1.5.5 • Infectious and controlled substances ICAO TI 5; 4.1.5.6 Dangerous Goods Transport Document
- 37. 37 Certification/Declaration ICAO TI 5; 4.1.6.1. Dangerous Goods Transport Document
- 38. 38 Signature and date ICAO TI 5; 4.1.6.1 Dangerous Goods Transport Document
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- 42. 42 R a t e C la s s H a n d lin g I n f o r m a t io n N o . o f P ie c e s R C P G r o s s W e ig h t k g lb . C o m m o d it y I t e m N o . C h a r g e a b le W e ig h t R a t e / / C h a r g e T o t a l N a t u r e a n d Q u a n t it y o f G o o d s ( in c l. D im e n s io n s o f v o lu m e ) S C I A P P L IC A B L E A IR W A Y B IL L 9 9 8 - 1 2 9 7 8 6 5 1 1 7 7 K K C h e m ic a ls “ D a n g e r o u s g o o d s a s p e r a t t a c h e d S h ip p e r 's D e c la r a t io n ” IATA Air Waybill ICAO TI 5; 4.2
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- 46. 46 Summary • Identify the information required on an air transport document for dangerous goods • Identify the contents and sequence of the basic description • Identify additional entries required on a DG air transport document
- 47. 47 Summary (continued) • Identify the format required by ICAO for a DG air transport document • Identify the differences between ICAO & IATA requirements for DG documentation
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Editor's Notes
- We’ll use the Column Style form in our examples in this course. The Open style form is also know and the “computerized” form since it is normally filled out by using a computer and printer. Now we’ll discuss each part of the IATA DG transport document and discuss how it corresponds with the ICAO requirements—or in some cases, how it doesn’t correspond with ICAO requirements. Let’s start with the name and address of the shipper. 5; 4.1.3. “Name” is not defined by the ICAO TI so this could be a person’s name or the name of a company. There’s also no ICAO standard to how “complete” an address has to be.
- This is a six-digit entry. The “UN” (or “ID”) must be included even though the column heading has it.
- This is Roman numerals Doesn’t apply to some hazard classes
- Go to 4.1.5 --Show that this paragraph only requires this additional information to appear AFTER the basic dangerous goods description. There is no particular order for the rest of this information. 4.1.5.1 – Total Quantity -- There is no particular order here, nor is there a required style (even IATA allows this to be shown in different ways). The example shown on the slide is a common way to do it. It would also be OK to show this as: 1 fiberboard box, 2 L One 4G x 2 L (assuming it’s a UN-spec fiberboard box) 2 Liters in one fiberboard box Etc., etc. Show some other examples on the board such as: Two fiberboard boxes x 1 L (this is a two-liter shipment, like the example, but in 2 1-liter packages instead of one 2-liter package. “One plywood box x 25 kg G “ (for a battery) “One motorcycle” (for vehicle, flammable liquid powered) Remember, we show the net quantity per package. Not per inner packaging. The example in the slide could have two one-liter bottles inside or ten 200-ml bottles inside. It doesn’t matter for documentation; we just want to know the total quantity in the completed package so we can compare that against the columns in the DG List (Table 3-1) Per IATA, other entries appearing below in this column would include: “Overpack” (if applicable) --ICAO TI 5; 4.1.5.8.1.d. The Q value (if applicable) --ICAO TI 5; 4.1.5.8.1.e.
- Helpful hint to inspectors: The packing instruction number should start with the same number as the primary hazard class.
- The IATA column style requires that the “LTD QTY” entry be put in this column. ICAO requires that when using the provisions of the approvals A1, A2, or A109, that this be noted on the transport document. IATA requires these to be noted in this column. IATA also requires some other special provision numbers to be noted here when those provisions are being used. Important: You only note these special provision numbers when you are actually using those provisions—you don’t note them just because they appear in the DG list for a given DG. Under ICAO rules, it would be OK to put all this information elsewhere on the document as long as it was clear that it was related to the DG described in the columns. For example, if there is only one DG listed on the document, then all these additional entries could be put in the “Additional handling” box at the bottom of the form since it would be clear that they applied to the DG described above. IATA requires exemption and approval numbers to be entered here also. ICAO does not requires these numbers to be entered on the DG transport document but expects copies of these approvals/exemptions to accompany the DG transport document – ICAO TI 5; 4.3
- The shipper may enter any helpful additional information here (or may leave it empty). Common examples are listed on the slide. Emergency response telephone numbers (required by many State variations) are a common entry here as well.
- The last line of this certification statement (dealing with air transport) was added recently. Shippers using previous IATA forms may add this statement manually.
- ICAO only requires the shipper’s signature and date. The IATA format has separate entries for a name AND a signature, Place and Date, and Title of the person signing the declaration. The person signing here is the person who is “certifying” or “declaring” that all aspects of the shipment are correct. When inspecting training records we will expect to see in depth DG training for this individual.
- ICAO doesn’t require the Air waybill and DG transport document to be two separate documents (they may be combined). If a separate Air waybill is used, then a statement must be included indicating that the DG is described on accompanying DG transport documents. The statement must also include an indication of Cargo Aircraft Only if applicable. The example here is the bottom-half of an IATA-style air waybill. It’s not always used – even by IATA members. It’s most commonly used when cargo is shipped internationally or will be transferred from one carrier to another.