3. 3
What preparedness projects accomplish?
Preparedness projects position your organization
to deal effectively with a variety of risk scenarios.
• Many businesses never reopen after a disaster
• Customers will go to a competitor when you can’t provide the
services they need
• Small businesses are major job creators and when they fail,
communities fail
4. Obstacles
Time – Not enough
Money – Not enough
JIT approach –
Unlikely
Skills – Short-term
crisis
4
7. The Approach
• Choose complexity
• Gather resources
• Use project management
7
YouTube Presentation available
at
https://youtu.be/rQk4RYGH99U
8. Choose Complexity
8
Basic Advanced
• Existing plan
• Incorporate testing
• More mitigation
activities
• No previous plan
• Smaller business
• Self-employed
13. Initiating
Assigning the project
coordinator
Preparednes
s
projects
Project styles: Functional or weak matrix
style.Sponsor authority: Maintains authority over decision making
and the use of resources.
Project manager/coordinator authority: Less than traditional
projects. Research, coordination and communication are key
responsibilities.
Traditional
projects
Project styles: Variety. Project coordinator/manager authority based on
whether functional, matrix, projectized, or other style.
Sponsor authority: Gives project manager the right to make decisions
and use resources.
Project manager/coordinator authority: May be assigned significant
authority, shared authority, or information sharing authority only.
13
14. • Project purpose or justification
• Measurable project objectives and related success criteria
• High-level requirements
• Assumptions and constraints
• High-level project description and boundaries
• High-level risks
• Summary milestone schedule
• Summary budget
• Stakeholder list
• Project approval requirements (what constitutes success and who signs
off)
• Assign project manager, responsibility, and authority level
• Name and authority of sponsor or other person authorizing the charter
• PMBOK v 5 p 72
The Project Charter
Legitimizing the
project
14
18. Planning
Risk Management
Threats
Natural Human Technolog
y
Utilities
Tornado
Flood
Fire
Illness
Loss of key
staff
Strike
Sabotage
Human error
Hardware
Software
Storage
Data
/information
Power
Communication
s
Water
Security
Information
Network
Building
Equipment
18
YouTube Presentation available
at
https://youtu.be/rQk4RYGH99U
19. Planning
Business Disruption Scenarios
Lack of Access
- Natural
threats
- Security
related
Utility Outage
- Internet
- Power
- Water
Supply Chain
- Strike
- Financial
Unauthorized
Access
- Human error
- Sabotage
- Lack of security
Staff
- Flu
- Employee
departure
19
26. Image acknowledgements:
Icon made by Freepik from www.flaticon.com
References
Open for Business
Ready.gov documents
Ready Rating Basic
Ready Rating Advanced
Ready.gov Business Continuity Planning Suite
Photo by Unknown Author is licensed under CC BY-
SA
26
YouTube Presentation available
at
https://youtu.be/rQk4RYGH99U
27. Ms. Anita Y. Mathis,
Project Management Advocate,
Preparedness Coordinator
BS, MS, MA, PMP
https://www.linkedin.com/in/anitaymat
his
For assistance with your
preparedness or other projects,
visit:
https://anitaymathis.Wixsite.Com/request-
info
27