Quick and simple key conversation points for conducting effective project reviews.

1. Project Management
project reviews - the basics
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2. Disclaimer
The information in this presentation is the opinion of the presenter and is compiled from multiple sources, including but not limited to;
published documents, online research sites, external subject matter experts and observations based on experience and knowledge of
the subject. All information contained in this presentation is intended for informational purposes only and all sources used have been
deemed to be reliable at the time of writing. All principles and methodologies used in this presentation should be read as guidelines,
which may be customised to your specific requirements in conjunction with a detailed investigation and report specific to your
operating environment. Any and all information contained herein is not intended to constitute legal advice and accordingly, you should
consult with your own in-house counsel when developing programs and policies. You should not act, or refrain from acting based
solely on the content of this presentation. DHN & Company Pty Ltd assume no liability for any commercial loss or damage as a result
of actions taking by you in connection with this presentation. Moreover, this presentation cannot be assumed to contain every
acceptable process, procedure or discipline or that additional procedures might not be appropriate under the circumstances.
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3. Project Management
project reviews - the basics
An effective project review should not be an onerous exercise that
makes the project manager feel like they are being attacked.
When conducted regularly, there should rarely be any ‘surprises’
that the reviewer is discovering for the first time.
The formal review meeting should be seen as a focused health
check for the project and as a refresher to the PM on the
conversations they should be having with their team.
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4. Project Management
project reviews - the basics
It should be no secret to any project professional, a key to
successful project delivery and a successful project team is
communication.
Our approach to project reviews is all about the conversations we
have.
The more conversations, the more information shared and the
greater opportunity to develop solutions to existing and potential
future risks.
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5. Project Management
project reviews – having the conversations
Conversation Topics:
 Safety
 People
 Quality
 Schedule
 Cost
 Risk & Opportunity
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6. Project Management
project reviews - health check metrics
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• Project distressed in two or more key metrics
• Project has incurred an SPI
• Project has incurred a reportable incident
• Supplementary CER has been raised
• External party has submitted a notice of dispute
• Significant NCR has been raised against NML
• Project has recorded multiple safety incidents of a similar
nature
• Project is within 20% of budget CER or 80% complete
• External party has submitted claim for EOT
• NML has raised a significant NCR against external party
• Project is tracking as per approved contract programme
• Project is tracking as per approved budget CER
• Project has zero HSE incidents
• Project has zero NCR’s raised
ACT NOW
Without
intervention high
risk of becoming
red
Monitor and
control

7. Project Management
project reviews – key discussions
Safety:
 Serious or potentially serious incidents
 Incident patterns
 Toolbox engagement
 General safety culture observations
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8. Project Management
project reviews – key discussions
People:
 Discipline issues
 Key personnel ins and outs
 Personnel issues that may impact performance
 General people culture observations
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9. Project Management
project reviews – key discussions
Quality:
 NCR’s raised (internal and external)
 CAR’s raised and closed out
 Performance Trends
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10. Project Management
project reviews – key discussions
Schedule:
 Schedule to date
 What didn’t we achieve this period and can we achieve it next period in
addition to planned works?
 Resource histogram
 People
 Plant & equipment
 materials
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11. Project Management
project reviews – key discussions
Cost:
 Project Budget
 Cost to date - actual
 Cost to date - committed
 Cost to date – un-committed
 Known and potential claims
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12. Project Management
project reviews – key discussions
Risk & Opportunity:
 Risk of not achieving project deliverables
 Mitigation plan
 Opportunities to deliver better project results
 Opportunity plan
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13. DHN & Company is an Australian consulting firm serving the resource,
construction and industrial services industries.
For over 15 years we have consulted to some of Australia’s and Asia Pacific’s
leading firms, both principal and contractor, on Strategic Direction, Operational
Alignment, and Business Transformation.
For more more information on our areas of expertise and how we work, visit us at:
www.dhncompany.com.au
enquire@dhncompany.com.au
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