Basic review of Outlook functions.

2. MANAGING MICROSOFT OUTLOOK
AGENDA
 Organizing Email
• Setting up Rules
• Using Quickstep
 Organizing Events
• Setting up Meetings
• Using Tasks
 Customizing Outlook
• Changing Background Colors
• Custom Signatures
 Summary
 Questions

3. • Rules
MANAGING MICROSOFT OUTLOOK
ORGANIZING EMAIL
– Used to Organize Mail…Automatically
– Help de-clutter your inbox
Moves emails with 3 different conditions:
 From someone to a folder
 Messages with specific words in the subject to
a folder
 Messages sent to a public group to a folder

4. • Quickstep
MANAGING MICROSOFT OUTLOOK
ORGANIZING EMAIL
– Multi step actions with one click
– Customizable …”THANK YOU VERY MUCH FOR THIS INFO”
By Default you have:
 Move To
 Team E-mail
 Reply & Delete
 To Manager
 Done
Create New Quick Step

5. • Meetings
MANAGING MICROSOFT OUTLOOK
ORGANIZING EVENTS
Set up a meeting with multiple coworkers
Coordinate multiple schedules
Allow attendees to respond and suggest alternate times
 Accept
 Tentative
 Decline
 Propose New Time
 Respond
 Calendar

6. • Tasks
MANAGING MICROSOFT OUTLOOK
ORGANIZING EVENTS
 Sends a task to coworkers
 Sets a reminder and posts to Calendar
 Helps get things done and keep track of projects

7. MANAGING MICROSOFT OUTLOOK
CUSTOMIZING OUTLOOK
• Changing Background Color
-Limited colors :
 Black
 Silver
 Blue
-Does not change layout

8. MANAGING MICROSOFT OUTLOOK
CUSTOMIZING OUTLOOK
• Adding Custom Signatures
 Personalize messages
 Give further contact information
 Multiple signatures for different situations
Remember that users are accessing email from different types of devices other than PC’s !

9. MANAGING MICROSOFT OUTLOOK
SUMMARY
 Organizing Email
• Setting up Rules
• Using Quickstep
 Organizing Events
• Setting up Meetings
• Using Tasks
 Customizing Outlook
• Changing Background Colors
• Custom Signatures

10. MANAGING MICROSOFT OUTLOOK
QUESTIONS