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9/7/2017 www.AboveorBandJM.com 1
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Dr. Leahcim Semaj...
Noted among the leading Motivational
Speakers, Creative Thinkers and Problem
Solvers in the Caribbean.
This Psychologist combines ancient wisdom
with contemporary ‘livity’ to bring fresh
insight to old human problems.
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Dr. Sandra Palmer...
A results oriented visionary leader who
capitalizes on business opportunities
with a record of profitability.
An author, educator, coach extraordinaire
and motivational speaker.
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Supervisory Management Workshop
Agenda - September 7, 2017
8:30 am – 8:55 am Registration and Coffee
9:00 am – 11:00 am Part 1
o Welcome Dr. Sandra Palmer
o Introduction of Presenters Ms. Nicole Edwards
o Icebreaker Dr. Leahcim Semaj
o Misconceptions about The Supervisor’s Role Dr Sandra Palmer
o Input from Participants
o The Role of the Supervisor as Mid Field Player
o Bringing out the best in Employees
o The 7 Basic Needs the Supervisor must confront
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Supervisory Management Workshop
o Four Management Styles Dr Leahcim Semaj
o Mastering Communication Dr Leahcim Semaj
• Effective Communication
• Understanding the employee – One Size doesn’t fit all
• Emotional Intelligence at Work
• Giving Feedback – Positive and Negative
• Conflict Resolution
• Anger Management
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Supervisory Management Workshop
11:00am – 11:15am [15 minutes] Coffee Break
11:15 am – 1:30 pm Part 2
o Supervisory Management is not a popularity contest Dr Sandra Palmer
• Training and Coaching
• Performance Evaluation
• Staff Development
• Confidentiality
o Handling Office Romance Dr Sandra Palmer
o Leading by Example Dr Leahcim Semaj
o Group Exercises
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Supervisory Management Workshop
o Summary
o Next Steps – What will you do when you leave here today?
• Within a day?
• Within a week?
• Within a month?
o Workshop Evaluation
o Prizes and Surprises
o Closing Remarks
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Which Superhero Would You be?
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Issues for The “Super”- visor
Misconceptions
about the
Supervisor’s
Role
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The Crisis in Middle Management
oSupervisor
as Prefect
oSupervisor
as Headman
The Traditional Responsibilities of The
Supervisor
1. Scheduling and tracking progress
2. Teaching new skills
3. Evaluating employee performance
4. Enforcing work rules and safety policies
5. Selecting personnel
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The Supervisor is Now Responsible
for Ensuring Total Quality
oService that
exceeds
customers
expectation
o CONTINUOUS IMPROVEMENT
o EMPLOYEE INVOLVEMENT
o CUSTOMER FOCUS
o MEASUREMENT
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The Expanding Role Of The Supervisor
1. Developing teamwork
2. Encouraging continuous improvement
3. Encouraging employee involvement
4. Customer focus
5. Measurement
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Role Conflict
oTraditional
Roles
oNew Roles
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Contrasting The Roles
EXPANDED
o Developing teamwork
o Encouraging continuous
improvement
o Encouraging employee
involvement
o Customer focus
o Measurement
TRADITIONAL
o Scheduling and tracking
progress
o Teaching new skills
o Evaluating employee
performance
o Enforcing work rules and
safety policies
o Selecting personnel
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EXERCISE #1
List the most serious difficulties
you encounter when fulfilling a
supervisor's role.
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Issues for The “Super”- visor
Role of
Supervisor as
Midfield Player
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Understanding Your Roles
& Responsibilities
as a Middle Manager:
MIDDLE MANAGEMENT IN BUSINESS IS LIKE
THE FOOTBALL MIDFIELDER
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Change Management
Businesses are placing a heightened focus
on Middle Managers
◦ building change management capabilities,
in today’s world,
the only constant is change.
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Organizations Have Flattened
And Now Run Lean,
Middle Managers play an
increasingly important role.
They are charged with seeing
that an organization’s vision
and strategy are executed.
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THE CRITICAL FUNCTIONS for
MIDDLE MANAGERS:
1. Strategic
Alignment of
Vision & Goals
1
2. Resource
Allocation
2
3. People
Development
3
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1. STRATEGIC
ALIGNMENT OF
VISION AND
GOALS:
The job of a middle manager is
to develop division or region
objectives that align with the
company vision and goals.
Then, the mid-level manager
communicates goals, strategies,
tactics and policies with front-
line managers.
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2. RESOURCE
ALLOCATION:
Middle managers direct the
resources for training and
development, materials, supplies and
technology.
Make policy decisions on staffing
business units.
Establish what equipment, materials
and supplies are needed in each
business unit to achieve optimum
production or results.
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3. PEOPLE
DEVELOPMENT:
Middle managers develop and
train employees in the organisation
for better functioning and for filling
up vacancies that may arise in
future.
Most importantly, middle managers
develop front-line staff.
Coach, motivate and lead front-line
sales, service or production teams.
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CRITICAL SKILL SETS TO NURTURE as a
SUPERVISOR
Communication
1
Emotional
Intelligence
2
Coaching
3
Conflict
Resolution
4
Team
Building
5
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Issues for The “Super”- visor
oBringing out the
best in Employees
oThe 7 Basic Needs
The Supervisor
Must Confront
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Does a Good Leader
Have To Be Tough?
Deepak Chopra
February 12 2014
https://www.deepakchopra.com/blog/view/1467/does_a_good_leader_have_to_be_tough?
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Do you have to make yourself
tough if you want to be a leader?
o Each of us has natural tendencies
that we can build upon or avoid
•the choice is ours.
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Here are the positives and negatives
of a tough leadership style,
owhich are well worth considering
in your own career path.
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Positives:
1. Toughness provides sharp focus.
2. You quickly know who is an ally and who is an enemy/rival.
3. You can use intimidation as a competitive tactic.
4. If people fear you, they will respect you.
5. Weaker people will submit to your will.
6. Time isn't wasted making friends - what counts are results.
7. You will be labeled a winner in the eyes of other warrior types.
8. You won't have a guilty conscience about hurting others - this is
war, after all.
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Negatives:
1. Other warriors will gun for you.
2. Loyalty based on intimidation can't be trusted.
3. Setbacks will be labeled as defeats.
4. Tough minds are generally closed minds.
5. Constant vigilance is called for, since everyone is a potential
enemy.
6. The lack of friends eliminates the possibility for personal
connections.
7. Tough leadership generally thrives only in an atmosphere of
crisis.
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There's a long tradition
o of ignoring the downside of toughness and
overvaluing the upside.
oNotoriously tough generals like Patton
were not as effective in WW II as a
conciliator like Eisenhower, for example.
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The attitude of "you're either for
me or against me"
othat is the code of tough leaders is quickly
interpreted by others as
• "This is all about me,"
oand that is the opposite of how good
leadership works.
oGood leadership is about fulfilling the needs
of those you manage and oversee.
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The bottom line,
o is whether you view life - and business, which is part of
life - as a battle.
o Many people do.
o They deeply believe that success requires constant
struggle against the odds.
o There is little joy in such a worldview;
• at its worst, it is soul-killing.
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As you consider what kind of leader
to become,
oit's valuable to know that there are
workable alternatives to toughness
•not the opposite, which is to be soft.
oAn entirely different model takes you out
of the hard-soft, tough-weak scheme.
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The model I have in mind
obreaks needs down into a hierarchy,
owhere the leader examines the kind of
need the situation presents
• and then adapts the tactics that fit that
need.
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There are 7 basic needs a leader
must confront
1. Safety and security.
• When people don't feel safe, your tactic should focus
of reassurance, providing security, pushing back
against threats, and bringing a dangerous crisis to a
safe conclusion.
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There are 7 basic needs a leader must
confront
2. Achievement and accomplishment.
• When people crave material success, your tactic
should focus on
rewards for good work,
effective competition,
• and providing an avenue to personal success.
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There are 7 basic needs a leader
must confront
3. Community and cooperation.
• When success depends upon a group effort,
your tactic should focus on loyalty, forming alliances,
establishing esprit de corps, and creating a work
atmosphere where every member can make a
contribution.
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There are 7 basic needs a leader
must confront
4. Being understood and valued.
• When people are being asked to push to the
limit,
your tactic should focus on appreciation, bonding at
the personal level,
showing that you care,
understand, and listen.
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There are 7 basic needs a leader
must confront
5. Creativity and discovery.
• When a situation calls for creative
breakthroughs,
your tactic should focus on giving everyone free time
and an open space, tearing down barriers between
workers and managers, and opening the door to
many viewpoints and approaches.
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There are 7 basic needs a leader
must confront
6. Inspiration and values.
• When people need to feel inspired by the
challenges that lie ahead, you can't adopt a tactic.
Inspiration comes by living the values you preach,
making yourself a beacon of light for others to admire
and follow.
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There are 7 basic needs a leader
must confront
o 7. Higher purpose and enlightenment.
• Finally, there is the deep need to feel an
allegiance to God or a spiritual goal that will
bring fulfillment to the soul.
• You can't plan in advance to fill this need.
• If you are called on, there will be a
transformation within yourself.
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In this model of leadership,
otoughness is only one of many qualities that
a leader must possess.
oNo one can expect to be a universal leader;
• situations change, and when they do, specific
leaders rise to meet the challenge.
oBut you will hold an enormous advantage if
you have seen the whole landscape.
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Life is unpredictable,
oand chaining yourself to toughness as your
only response is a narrow strategy,
oone that may succeed in a crisis while
failing miserably in many other areas.
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Issues for The “Super”- visor
Four
Management
Styles
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The Next Level
4 Management Styles
Low Task
High Relationship
COLLABORATION
High Task
High Relationship
INFLUENCE
High Task
Low Relationship
DIRECTION
Low Task
Low Relationship
DELEGATION
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Influence-style Management
o Influence-style management requires good
communication skills
o This may require practice, courage, and determination,
• but social skills can be learned
o You need not be a charismatic charmer to be successful,
you need only have the ability to communicate clearly,
directly, and courteously
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Other Styles of Management
Direction
o Direction-style leaders are high in task behavior:
o They make assignments, set deadlines and' goals,
and monitor progress
o But they're low in relationship behavior
oWHEN?
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Collaboration
o Collaboration-style
supervisors are low in task
behavior and high in
relationship behavior
o They encourage employee
development and training,
provide emotional support,
and work to maintain a
positive working environment
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Delegation
o Delegation-style leaders are
low in both task and relationship
behavior
o They rely on others to set specific
goals, make decisions, and
motivate and monitor team
members
o They set strategies and assign
areas of responsibilities
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Principles of Influence
oInfluence requires that
you merge task-
monitoring behaviors with
relationship-building
behaviors
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Involvement Over Surveillance
o As a supervisor, you have a
right and responsibility to stay
informed of your employees'
work;
• yet employees often find
constant surveillance threatening
or demeaning
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The implicit message of surveillance
o is that that the supervisor expects employees not
to perform if not watched
o As an alternative to surveillance,
•Supervisors can stay informed of work
progress by maintaining involvement in the
work process
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suggestions for establishing
involvement:
o Offer help:
o Rather than trying to catch employees in mistakes,
• try to help your employee do his or her work better
and faster
o Give suggestions for improvement
• rather than criticisms
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For example:
o Instead of saying "Your work is too slow,"
• say "The fastest assemblers all seem to prefer
setting up each component in advance."
o Of course, if your employee doesn't take the
hint,
• you may need to be more direct
o Showing rather than telling is often helpful.
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Ask specific questions about
progress:
oRather than ask general questions about
progress
• to which you'll likely get general answers,
oask specific questions.
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For example:
oRather than "How's it going?" try something
like
• "What did you decide to do about the Brown order?"
oThis will allow you to establish a dialogue
about how work is progressing and the
procedures being used.
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Look for opportunities to praise
work:
o No one likes to be criticized
o To some employees, supervisors
represent potential criticism, so they
attempt to avoid or circumvent
supervision
o Establish yourself as a source of praise
o Look for things that your employees have
done well and comment on them
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Your comments need not be elaborate
o Indeed, by overstating praise you discount its
value; but even routine operations deserve
comment when they are done well
o For example, you might say
• "That's a good letter," or
• "Your work area always looks nice."
o If your employee anticipates praise when
you are reviewing his or her work
• he or she will be much more open about communicating
with you
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Ask for suggestions:
o Ask your employee how a process might be
improved or how a recurring problem might be
avoided
o He may have good suggestions
o Even if the suggestions prove impractical, however,
listening to the employee's comments will help you
assess his or her understanding of the task.
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Match The Maturity Of Your Employee:
o You have a responsibility to stay informed of work
progress, but it is demeaning to employees to
continuously check progress on routine operations that
have consistently been completed properly
o Experienced workers who have demonstrated their
abilities to complete tasks correctly need little supervision
even in the completion of important and complex tasks
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Find opportunities to work alongside
employees:
o Working with employees when the work load is
high increases your credibility as a manager and
allows you to observe directly how work is
completed
o It also provides opportunities to demonstrate your
own commitment to quality work performance
Issues for The “Super”- visor
Mastering
Communication
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Communication Over Intimidation
o All of us are more confident
in situations where we know
both what to expect and
what is expected of us
o Supplying this information to
employees prevents
misunderstandings, stress,
and conflicts
Communication
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Communication
oDeveloping communication
skills is a priority, given the
central role that supervisors
hold, and their need to clearly
and effectively communicate
both up and down in the
organization.
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Communication is
o a huge umbrella that covers and affects all than
goes on between human beings
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Communication is
o the single most significant factor that
determines the kind of relationships we
have and what happens to us
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In periods of great stress
ocommunicating with others that pull
us through
orenewing inner strength
olifting our vision
oreaffirming the meaning of life
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For the message to get through
people must believe that you are
otrustworthy
olikeable
orepresent warmth
orepresent comfort
orepresent safety
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This happens without words
oWe plug into
thousands of
preconscious
cues
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The First Brain:
The Non-reasoning Non-rational Part
oSeat of human emotion
oThe brain stem
• Provide immediate
instinctual response
oLimbic system
• - The emotional centre
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The New Brain:
The cerebral cortex
o Seat of conscious thought
o Memory
o Language
o Creativity
o Decision making
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To Get To The New Brain
oThe message
must first
pass through
the first brain
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EFFECTIVE COMMUNICATION…
o is based on emotional impact
o we must be believed to have impact
o ALL FIRST BRAIN
o LIKABILITY IS THE SHORTEST PATH
•TO BELIEVABILITY AND TRUST
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HOW MUCH TIME DO YOU
SPEND COMMUNICATING?
oWe spend
between 50%
and 80% of our
waking hours
communicating
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Eye Communication
oYour #1 skill
o BELIEVABILITY
• verbal - 7%
• vocal - 38%
• visual - 55%
oconnects mind to mind
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The benefits of Good Eye
Communication...
oConnects First Brain to First Brain
oUse involvement in business/social
•5 to 7 seconds of eye contact
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Dress and
Appearance
o You never get a second
chance to make a good
first impression
o The first 2 seconds
programmes the
impression
o Makes emotional contact
o Clothes as costume
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The Benefits of Good Posture and Movement
o in first impressions posture tells more than
clothes
o you feel taller and more powerful
o you look more confident
o eye communication is easier
o your movement gives visual variety to the eye of
the audience
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Voice and Vocal Variety
oyour voice is the vehicle
of your message
oshould be naturally
authoritative
oput a smile in your voice
othe use of a tape
recorder
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THE MIND WORKS BY SOUND
o Powerful oral
tradition
o Preacher,
Politician, DJ
o You talk to more
people than you
write to
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WHEN PEOPLE CAN’T SEE YOU
o(as on the phone)
othe intonation and
resonance
oauditory delivery count for
84% of your emotional
impact and believability
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THE
BENEFITS
OF GOOD
VOICE
AND
VOCAL
VARIETY
oyou are more effective on
the phone
oyou can transmit more
energy and information
oyou are attractive to the ear
oyou are first brain friendly
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Make Expectations Clear:
o Designate times and dates by which you expect tasks to
be completed
• and inform the employee that you are to be notified if the
deadline can't be met
o For example, you might say,
• "I would like to have this project completed by Friday
• Please tell me if you don't think this will be possible"
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Communicate Organizational Goals:
o Explain project and company histories, management
structures, and corporate philosophy and culture
o Make sure that each employee understands how
your company positions itself in the marketplace
• and how his or her work helps the company serve
customers better.
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Communicate Goals And Intentions Of
Policies And Procedures
oInstead of using your authority to order
employees to perform
•communicate the goal of the task or policy
•allow employees to share responsibility for
meeting that goal
Issues for The “Super”- visor
Understanding
the employee
One Size doesn’t
fit all
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Personality Types
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Issues for The “Super”- visor
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Emotional Intelligence
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EQ/IQ
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Provide feedback:
o Workers need to know how they are doing
o They need to know that their contributions are
valued and what they can do to improve
o When providing feedback, observe the following
guidelines
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•Start early:
o Early in the life of a project, employees know that they
aren't expected to understand procedures perfectly.
• (i.e., There are no dumb questions on Day 1.)
o As time passes, however, employees will become more
hesitant to admit confusion or poor understanding
o Open channels of communication early in the work
process
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Be prompt:
o Delayed feedback loses its impact
o Intervening events may confuse motives and blur
details
o Point out errors when you see them
o Praise good performances when they occur
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Give feedback frequently:
o No one can work quickly and effectively when he or she
lacks confidence
o New problems arise continuously in most business
operations
o You must frequently reassure employees about proper
procedures and performance levels
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Be Specific:
o Note specifically what was done well and what needs to be
improved
o Praise can be general
o "Nice job!" is a compliment and a good motivator, but it
should be followed up with a specific description of tasks
or portions of tasks that were performed especially well
o Criticism must always be specific
o Note exactly which tasks need improvement and why
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Criticize in Private:
o About 2,000 years
ago, Publiluis Syrus
gave the following
advice:
•Secrete amicos
admone; lauda
palam.
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Criticize in private
o The advice is sound for employees as well
o Public reprimands are powerful - dangerously so
o They are often effective in the short run because
most people retreat from public humiliation;
• but they also create deep-seated resentments that are
often slow to heal
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Establish yourself as a
source of praise:
oEmployees will be much more receptive to
your involvement in their work if their good
work is acknowledged
oEstablish yourself as a source of praise
o4 to 1 ratio.
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Establish yourself as a
source of praise:
o Look for things that your employees have done
well and comment on them
o Praise is a form of positive reinforcement
oThe more specific you are in giving praise, the
more likely you are to see desirable behaviors
repeated
WHAT IS YOUR CONFLICT STYLE?
1. Win/Lose - Competing
2 Yield/Lose - Accommodating
3. Compromise
4 Lose/Leave - Avoiding
5. Win/Win - Collaborating
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Team Building
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A Team Requires
10 Functions to be Covered
oA variety of
functions are
required for a
operate optimally
o Visionary
o Pragmatist
o Explorer
o Challenger
o Referee
o Peacemaker
o Beaver
o Coach
o Librarian
o Confessor
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You Must Work Through The 5 Stages Of
Team Development
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Forming
Storming
TransformingNorming
Performing
Work With The 7 Team-Building Functions
o SUPPORTING
o GATEKEEPING
o HARMONIZING
o PROCESS OBSERVING
o CONFRONTING
o MEDIATING
o SUMMARIZING
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Cover
Anger Management
9/7/2017 www.AboveorBandJM.com121
Anger is One Letter Short of danger
Martin Luther King Jnr.
9/7/2017www.AboveorBandJM.com122
9/7/2017www.AboveorBandJM.com123
9/7/2017 www.AboveorBandJM.com124
What is Anger?
Anger
Management
Anger vs. Aggression
Anger is
something
we feel.
Aggression is
something
we do.
It's possible to FEEL angry
• without BEHAVING aggressively.
9/7/2017www.AboveorBandJM.com125
The 3 Keys to Anger
What we’ve learned
How we think
Level of arousal
9/7/2017www.AboveorBandJM.com126
Anger & Aggression
HAVE BENEFITS
• they're immediate,
• but temporary.
HAVE COSTS
• they're delayed,
• but lasting.
9/7/2017www.AboveorBandJM.com127
Anger is Controllable
1
• We can unlearn it.
2
• We can change our thinking.
3
• We can reduce arousal.
9/7/2017www.AboveorBandJM.com128
9/7/2017www.AboveorBandJM.com129
9/7/2017www.AboveorBandJM.com130
Issues for The “Super”- visor
Supervisory
Management
is Not a
Popularity
Contest
9/7/2017 www.AboveorBandJM.com 131
9/7/2017 www.AboveorBandJM.com 132
9/7/2017 www.AboveorBandJM.com 133
9/7/2017 www.AboveorBandJM.com 134
Issues for The “Super”- visor
oStaff Development
oTraining & Coaching
oPerformance
Evaluation
9/7/2017 www.AboveorBandJM.com 135
Issues for The “Super”- visor
9/7/2017 www.AboveorBandJM.com 136
9/7/2017 www.AboveorBandJM.com 137
Issues for The “Super”- visor
Handling
Office
Romance
9/7/2017 www.AboveorBandJM.com 138
The 800lb Gorilla at Work
o Sexual harassment is a hot topic these days,
recall the case of Jamaican cricketer Chris
Gayle who came under fire internationally for
asking a female reporter out during a live
television interview.
o The subject is fraught with controversy
worldwide, and in Jamaica, it is no different.
9/7/2017 www.AboveorBandJM.com 139
The 800lb Gorilla at Work
o Women and girls are more likely to be victims of sexual
harassment, everything from unwanted catcalls to physical
intimidation.
o It is seen by many as ‘part of our culture,’ nothing more
harmless than a man ‘looking a woman,’ with the implication
that this attention should be welcomed.
o In fact, in some cases, resistance of these calls and
innuendos in the streets can lead to a sound telling-off.
9/7/2017 www.AboveorBandJM.com 140
…That no one wants to talk about
o Sexual Harassment is a serious concern, and for
years, Jamaican lawmakers had promised to take
legislation to Parliament to address the controversial
issue.
o The first big step to having an anti-sexual harassment
law on the books was taken in March 2014 when it was
announced that a draft bill would soon be in the hands
of Cabinet for its perusal.
o December 2015, the Sexual Harassment Bill was finally
tabled in Parliament.
9/7/2017 www.AboveorBandJM.com 141
Let’s Get the Facts
o What is Sexual Harassment?
o What is NOT sexual
Harassment?
o Threadlike line between the
two?
o Should there be a cultural
context in this global faux
pas?
9/7/2017 www.AboveorBandJM.com 142
Rights and Responsibilities
o Employers’
responsibilities and
obligations under the Act
o Employees’
responsibilities,
obligations and rights
under the Act
9/7/2017 www.AboveorBandJM.com 143
The Proposed Legislation
o Prohibits unwelcome physical contact or
advances of a sexual nature,
• such as a demand or request for sex or
sexual favours,
o and provides a framework for offenders to
pay civil damages in court to persons whose
feelings have been injured or who have
suffered humiliation as a result of sexual
harassment.
9/7/2017 www.AboveorBandJM.com 144
The Proposed Legislation
oIt defines sexual harassment as
• “the making of any sexual advance towards a
person, by another person, which is
reasonably regarded as unwelcome, offensive
or humiliating by the person towards whom
the advancement is made.”
9/7/2017 www.AboveorBandJM.com 145
9/7/2017 www.AboveorBandJM.com 146
How can companies
protect themselves?
Approaches to Office Romance
Exploring the continuum from ‘Banning’ to
‘Encouraging’ and everything between.
9/7/2017 www.AboveorBandJM.com 147
We can’t prevent sparks from flying
but we can sure prevent a legal blow-up.
o Zero Tolerance
o Self-Declaration
o Love Contracts
o Not within the Chain of Command
o No Manager and subordinate
o Persons at the same level can date
o Separation from the department/unit
o Separation from the company/institution
o Termination if in breach of company policy
9/7/2017 www.AboveorBandJM.com 148
The Special case of CEOs, MDs, EDs
and other Senior Officers
o Sleeping with the boss.
o What if you are the boss?
o What do the statistics say about the likelihood of
Office Romance lasting and becoming permanent
relationships?
o If an Office Romance become a long-term relationship
what do the statistics say about the prospects for
marriages lasting?
o Seems very bleak. The numbers are very gloomy.
9/7/2017 www.AboveorBandJM.com 149
IS IT WORTH THE RISK
to family, job and career?
9/7/2017 www.AboveorBandJM.com 150
The Bills
oBill O'Reilly
oBill Cosby
oBill Clinton
oBill Clarke
oBill Gates
9/7/2017 www.AboveorBandJM.com 151
9/7/2017 www.AboveorBandJM.com 152
During the romance:
Unintended consequences:
• Public display of affection
• Perception of favouritism
• Co –workers feel uncomfortable
• Jealousy/ Hostile work environment
• Morale issues/Too much time together
• Social Isolation/Ostracism
9/7/2017 www.AboveorBandJM.com 153
After the Romance: When love goes
wrong- consequences to individuals
and the company
o Tension at work
o Self Esteem Issues
o Victimisation
o Loss of credibility
o Integrity issues/Reputational damage
o Loss of spouse or long term partner
o Termination
o Laws suits/ Court Judgements
o Financial Settlements
9/7/2017 www.AboveorBandJM.com 154
IF YOU THINK YOU HAVE
FOUND TRUE LOVE AT WORK,
WHAT DO YOU DO?
9/7/2017 www.AboveorBandJM.com 155
Issues for The “Super”- visor
Leading by
Example
9/7/2017 www.AboveorBandJM.com 156
9/7/2017 www.AboveorBandJM.com 157
9/7/2017 www.AboveorBandJM.com 158
9/7/2017 www.AboveorBandJM.com 159
9/7/2017 www.AboveorBandJM.com 160
9/7/2017 www.AboveorBandJM.com 161
9/7/2017 www.AboveorBandJM.com 162
9/7/2017 www.AboveorBandJM.com 163
EXERCISE #2
List 3 situations in which you might use
involvement techniques to build better
relationships with employees who are
performing below their potentials
9/7/2017 164www.AboveorBandJM.com
9/7/2017 165
EXERCISE #3
List 3 situations in which you might use
communication techniques to build better
relationships with employees who are
performing below their potentials.
9/7/2017 165www.AboveorBandJM.com
9/7/2017 166
EXERCISE #4
List 3 situations in which
Leading by example
could enhance the credibility of your
supervision
9/7/2017 166www.AboveorBandJM.com
Part 2: Participant Work Groups
(20 Minutes)
oIn this session, the participants will join small
working groups to explore issues arising from
the presentation.
oThey will identify the challenges,
•the change strategies for self and/or
circumstances
•and the help that will be required.
9/7/2017 www.AboveorBandJM.com 167
Structure of Responses
1. The source and origins of the problem?
2. What is the desired situation?
3. What can you do get the optimal outcome?
4. Any special challenges in the organization?
9/7/2017 www.AboveorBandJM.com 168
Part 3: Participant Presentations (15 Minutes)
oIn this session, the participants will share
experiences and conclusions from the
working groups with the full gathering.
9/7/2017 www.AboveorBandJM.com 169
What Will You Do When You
Leave Here Today?
oEach participant will identify what s/he as
individuals have decided to do:
•Immediately?
•Within One week?
•Within One month?
9/7/2017 www.AboveorBandJM.com 170
9/7/2017 www.AboveorBandJM.com 171
Your Action Plan:
Time Frame YOU Your Team
Immediately
One Week
One Month
9/7/2017 www.AboveorBandJM.com 172

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Super supervisor final sept2017

  • 3. Dr. Leahcim Semaj... Noted among the leading Motivational Speakers, Creative Thinkers and Problem Solvers in the Caribbean. This Psychologist combines ancient wisdom with contemporary ‘livity’ to bring fresh insight to old human problems. 9/7/2017 www.AboveorBandJM.com 3
  • 4. Dr. Sandra Palmer... A results oriented visionary leader who capitalizes on business opportunities with a record of profitability. An author, educator, coach extraordinaire and motivational speaker. 9/7/2017 www.AboveorBandJM.com 4
  • 5. Supervisory Management Workshop Agenda - September 7, 2017 8:30 am – 8:55 am Registration and Coffee 9:00 am – 11:00 am Part 1 o Welcome Dr. Sandra Palmer o Introduction of Presenters Ms. Nicole Edwards o Icebreaker Dr. Leahcim Semaj o Misconceptions about The Supervisor’s Role Dr Sandra Palmer o Input from Participants o The Role of the Supervisor as Mid Field Player o Bringing out the best in Employees o The 7 Basic Needs the Supervisor must confront 9/7/2017 www.AboveorBandJM.com 5
  • 6. Supervisory Management Workshop o Four Management Styles Dr Leahcim Semaj o Mastering Communication Dr Leahcim Semaj • Effective Communication • Understanding the employee – One Size doesn’t fit all • Emotional Intelligence at Work • Giving Feedback – Positive and Negative • Conflict Resolution • Anger Management 9/7/2017 www.AboveorBandJM.com 6
  • 7. Supervisory Management Workshop 11:00am – 11:15am [15 minutes] Coffee Break 11:15 am – 1:30 pm Part 2 o Supervisory Management is not a popularity contest Dr Sandra Palmer • Training and Coaching • Performance Evaluation • Staff Development • Confidentiality o Handling Office Romance Dr Sandra Palmer o Leading by Example Dr Leahcim Semaj o Group Exercises 9/7/2017 www.AboveorBandJM.com 7
  • 8. Supervisory Management Workshop o Summary o Next Steps – What will you do when you leave here today? • Within a day? • Within a week? • Within a month? o Workshop Evaluation o Prizes and Surprises o Closing Remarks 9/7/2017 www.AboveorBandJM.com 8
  • 9. Which Superhero Would You be? 9/7/2017 www.AboveorBandJM.com 9
  • 10. Issues for The “Super”- visor Misconceptions about the Supervisor’s Role 9/7/2017 www.AboveorBandJM.com 10
  • 11. 9/7/2017 www.AboveorBandJM.com 11www.LTSemaj.com 11 The Crisis in Middle Management oSupervisor as Prefect oSupervisor as Headman
  • 12. The Traditional Responsibilities of The Supervisor 1. Scheduling and tracking progress 2. Teaching new skills 3. Evaluating employee performance 4. Enforcing work rules and safety policies 5. Selecting personnel 9/7/2017 12www.AboveorBandJM.com
  • 13. The Supervisor is Now Responsible for Ensuring Total Quality oService that exceeds customers expectation o CONTINUOUS IMPROVEMENT o EMPLOYEE INVOLVEMENT o CUSTOMER FOCUS o MEASUREMENT 9/7/2017 13www.AboveorBandJM.com
  • 14. 9/7/2017 14 The Expanding Role Of The Supervisor 1. Developing teamwork 2. Encouraging continuous improvement 3. Encouraging employee involvement 4. Customer focus 5. Measurement 9/7/2017 14www.AboveorBandJM.com
  • 15. 9/7/2017 15 Role Conflict oTraditional Roles oNew Roles 9/7/2017 15www.AboveorBandJM.com
  • 16. Contrasting The Roles EXPANDED o Developing teamwork o Encouraging continuous improvement o Encouraging employee involvement o Customer focus o Measurement TRADITIONAL o Scheduling and tracking progress o Teaching new skills o Evaluating employee performance o Enforcing work rules and safety policies o Selecting personnel 9/7/2017 16www.AboveorBandJM.com
  • 17. EXERCISE #1 List the most serious difficulties you encounter when fulfilling a supervisor's role. 9/7/2017 17www.AboveorBandJM.com
  • 18. Issues for The “Super”- visor Role of Supervisor as Midfield Player 9/7/2017 www.AboveorBandJM.com 18
  • 19. Understanding Your Roles & Responsibilities as a Middle Manager: MIDDLE MANAGEMENT IN BUSINESS IS LIKE THE FOOTBALL MIDFIELDER 9/7/2017 WWW.ABOVEORBANDJM.COM 19
  • 20. Change Management Businesses are placing a heightened focus on Middle Managers ◦ building change management capabilities, in today’s world, the only constant is change. 9/7/2017 WWW.ABOVEORBANDJM.COM 20
  • 21. Organizations Have Flattened And Now Run Lean, Middle Managers play an increasingly important role. They are charged with seeing that an organization’s vision and strategy are executed. 9/7/2017 WWW.ABOVEORBANDJM.COM 21
  • 24. THE CRITICAL FUNCTIONS for MIDDLE MANAGERS: 1. Strategic Alignment of Vision & Goals 1 2. Resource Allocation 2 3. People Development 3 9/7/2017 WWW.ABOVEORBANDJM.COM 24
  • 25. 1. STRATEGIC ALIGNMENT OF VISION AND GOALS: The job of a middle manager is to develop division or region objectives that align with the company vision and goals. Then, the mid-level manager communicates goals, strategies, tactics and policies with front- line managers. 9/7/2017 WWW.ABOVEORBANDJM.COM 25
  • 26. 2. RESOURCE ALLOCATION: Middle managers direct the resources for training and development, materials, supplies and technology. Make policy decisions on staffing business units. Establish what equipment, materials and supplies are needed in each business unit to achieve optimum production or results. 9/7/2017 WWW.ABOVEORBANDJM.COM 26
  • 27. 3. PEOPLE DEVELOPMENT: Middle managers develop and train employees in the organisation for better functioning and for filling up vacancies that may arise in future. Most importantly, middle managers develop front-line staff. Coach, motivate and lead front-line sales, service or production teams. 9/7/2017 WWW.ABOVEORBANDJM.COM 27
  • 29. / CRITICAL SKILL SETS TO NURTURE as a SUPERVISOR Communication 1 Emotional Intelligence 2 Coaching 3 Conflict Resolution 4 Team Building 5 9/7/2017 WWW.ABOVEORBANDJM.COM 29
  • 30. Issues for The “Super”- visor oBringing out the best in Employees oThe 7 Basic Needs The Supervisor Must Confront 9/7/2017 www.AboveorBandJM.com 30
  • 31. Does a Good Leader Have To Be Tough? Deepak Chopra February 12 2014 https://www.deepakchopra.com/blog/view/1467/does_a_good_leader_have_to_be_tough? 9/7/2017 www.AboveorBandJM.com 31
  • 32. Do you have to make yourself tough if you want to be a leader? o Each of us has natural tendencies that we can build upon or avoid •the choice is ours. 9/7/2017 www.AboveorBandJM.com 32
  • 33. Here are the positives and negatives of a tough leadership style, owhich are well worth considering in your own career path. 9/7/2017 www.AboveorBandJM.com 33
  • 34. Positives: 1. Toughness provides sharp focus. 2. You quickly know who is an ally and who is an enemy/rival. 3. You can use intimidation as a competitive tactic. 4. If people fear you, they will respect you. 5. Weaker people will submit to your will. 6. Time isn't wasted making friends - what counts are results. 7. You will be labeled a winner in the eyes of other warrior types. 8. You won't have a guilty conscience about hurting others - this is war, after all. 9/7/2017 www.AboveorBandJM.com 34
  • 35. Negatives: 1. Other warriors will gun for you. 2. Loyalty based on intimidation can't be trusted. 3. Setbacks will be labeled as defeats. 4. Tough minds are generally closed minds. 5. Constant vigilance is called for, since everyone is a potential enemy. 6. The lack of friends eliminates the possibility for personal connections. 7. Tough leadership generally thrives only in an atmosphere of crisis. 9/7/2017 www.AboveorBandJM.com 35
  • 36. There's a long tradition o of ignoring the downside of toughness and overvaluing the upside. oNotoriously tough generals like Patton were not as effective in WW II as a conciliator like Eisenhower, for example. 9/7/2017 www.AboveorBandJM.com 36
  • 38. The attitude of "you're either for me or against me" othat is the code of tough leaders is quickly interpreted by others as • "This is all about me," oand that is the opposite of how good leadership works. oGood leadership is about fulfilling the needs of those you manage and oversee. 9/7/2017 www.AboveorBandJM.com 38
  • 39. The bottom line, o is whether you view life - and business, which is part of life - as a battle. o Many people do. o They deeply believe that success requires constant struggle against the odds. o There is little joy in such a worldview; • at its worst, it is soul-killing. 9/7/2017 www.AboveorBandJM.com 39
  • 40. As you consider what kind of leader to become, oit's valuable to know that there are workable alternatives to toughness •not the opposite, which is to be soft. oAn entirely different model takes you out of the hard-soft, tough-weak scheme. 9/7/2017 www.AboveorBandJM.com 40
  • 41. The model I have in mind obreaks needs down into a hierarchy, owhere the leader examines the kind of need the situation presents • and then adapts the tactics that fit that need. 9/7/2017 www.AboveorBandJM.com 41
  • 42. There are 7 basic needs a leader must confront 1. Safety and security. • When people don't feel safe, your tactic should focus of reassurance, providing security, pushing back against threats, and bringing a dangerous crisis to a safe conclusion. 9/7/2017 www.AboveorBandJM.com 42
  • 43. There are 7 basic needs a leader must confront 2. Achievement and accomplishment. • When people crave material success, your tactic should focus on rewards for good work, effective competition, • and providing an avenue to personal success. 9/7/2017 www.AboveorBandJM.com 43
  • 44. There are 7 basic needs a leader must confront 3. Community and cooperation. • When success depends upon a group effort, your tactic should focus on loyalty, forming alliances, establishing esprit de corps, and creating a work atmosphere where every member can make a contribution. 9/7/2017 www.AboveorBandJM.com 44
  • 45. There are 7 basic needs a leader must confront 4. Being understood and valued. • When people are being asked to push to the limit, your tactic should focus on appreciation, bonding at the personal level, showing that you care, understand, and listen. 9/7/2017 www.AboveorBandJM.com 45
  • 46. There are 7 basic needs a leader must confront 5. Creativity and discovery. • When a situation calls for creative breakthroughs, your tactic should focus on giving everyone free time and an open space, tearing down barriers between workers and managers, and opening the door to many viewpoints and approaches. 9/7/2017 www.AboveorBandJM.com 46
  • 47. There are 7 basic needs a leader must confront 6. Inspiration and values. • When people need to feel inspired by the challenges that lie ahead, you can't adopt a tactic. Inspiration comes by living the values you preach, making yourself a beacon of light for others to admire and follow. 9/7/2017 www.AboveorBandJM.com 47
  • 48. There are 7 basic needs a leader must confront o 7. Higher purpose and enlightenment. • Finally, there is the deep need to feel an allegiance to God or a spiritual goal that will bring fulfillment to the soul. • You can't plan in advance to fill this need. • If you are called on, there will be a transformation within yourself. 9/7/2017 www.AboveorBandJM.com 48
  • 49. In this model of leadership, otoughness is only one of many qualities that a leader must possess. oNo one can expect to be a universal leader; • situations change, and when they do, specific leaders rise to meet the challenge. oBut you will hold an enormous advantage if you have seen the whole landscape. 9/7/2017 www.AboveorBandJM.com 49
  • 50. Life is unpredictable, oand chaining yourself to toughness as your only response is a narrow strategy, oone that may succeed in a crisis while failing miserably in many other areas. 9/7/2017 www.AboveorBandJM.com 50
  • 51. Issues for The “Super”- visor Four Management Styles 9/7/2017 www.AboveorBandJM.com 51
  • 52. 9/7/2017 www.AboveorBandJM.com 52 The Next Level 4 Management Styles Low Task High Relationship COLLABORATION High Task High Relationship INFLUENCE High Task Low Relationship DIRECTION Low Task Low Relationship DELEGATION
  • 53. 9/7/2017 www.AboveorBandJM.com 53 Influence-style Management o Influence-style management requires good communication skills o This may require practice, courage, and determination, • but social skills can be learned o You need not be a charismatic charmer to be successful, you need only have the ability to communicate clearly, directly, and courteously
  • 54. 9/7/2017 www.AboveorBandJM.com 54 Other Styles of Management Direction o Direction-style leaders are high in task behavior: o They make assignments, set deadlines and' goals, and monitor progress o But they're low in relationship behavior oWHEN?
  • 55. 9/7/2017 www.AboveorBandJM.com 55 Collaboration o Collaboration-style supervisors are low in task behavior and high in relationship behavior o They encourage employee development and training, provide emotional support, and work to maintain a positive working environment
  • 56. 9/7/2017 www.AboveorBandJM.com 56 Delegation o Delegation-style leaders are low in both task and relationship behavior o They rely on others to set specific goals, make decisions, and motivate and monitor team members o They set strategies and assign areas of responsibilities
  • 57. 9/7/2017 www.AboveorBandJM.com 57 Principles of Influence oInfluence requires that you merge task- monitoring behaviors with relationship-building behaviors
  • 58. 9/7/2017 www.AboveorBandJM.com 58 Involvement Over Surveillance o As a supervisor, you have a right and responsibility to stay informed of your employees' work; • yet employees often find constant surveillance threatening or demeaning
  • 59. 9/7/2017 www.AboveorBandJM.com 59 The implicit message of surveillance o is that that the supervisor expects employees not to perform if not watched o As an alternative to surveillance, •Supervisors can stay informed of work progress by maintaining involvement in the work process
  • 60. 9/7/2017 www.AboveorBandJM.com 60 suggestions for establishing involvement: o Offer help: o Rather than trying to catch employees in mistakes, • try to help your employee do his or her work better and faster o Give suggestions for improvement • rather than criticisms
  • 61. 9/7/2017 www.AboveorBandJM.com 61 For example: o Instead of saying "Your work is too slow," • say "The fastest assemblers all seem to prefer setting up each component in advance." o Of course, if your employee doesn't take the hint, • you may need to be more direct o Showing rather than telling is often helpful.
  • 62. 9/7/2017 www.AboveorBandJM.com 62 Ask specific questions about progress: oRather than ask general questions about progress • to which you'll likely get general answers, oask specific questions.
  • 63. 9/7/2017 www.AboveorBandJM.com 63 For example: oRather than "How's it going?" try something like • "What did you decide to do about the Brown order?" oThis will allow you to establish a dialogue about how work is progressing and the procedures being used.
  • 64. 9/7/2017 www.AboveorBandJM.com 64 Look for opportunities to praise work: o No one likes to be criticized o To some employees, supervisors represent potential criticism, so they attempt to avoid or circumvent supervision o Establish yourself as a source of praise o Look for things that your employees have done well and comment on them
  • 65. 9/7/2017 www.AboveorBandJM.com 65 Your comments need not be elaborate o Indeed, by overstating praise you discount its value; but even routine operations deserve comment when they are done well o For example, you might say • "That's a good letter," or • "Your work area always looks nice." o If your employee anticipates praise when you are reviewing his or her work • he or she will be much more open about communicating with you
  • 66. 9/7/2017 www.AboveorBandJM.com 66 Ask for suggestions: o Ask your employee how a process might be improved or how a recurring problem might be avoided o He may have good suggestions o Even if the suggestions prove impractical, however, listening to the employee's comments will help you assess his or her understanding of the task.
  • 67. 9/7/2017 www.AboveorBandJM.com 67 Match The Maturity Of Your Employee: o You have a responsibility to stay informed of work progress, but it is demeaning to employees to continuously check progress on routine operations that have consistently been completed properly o Experienced workers who have demonstrated their abilities to complete tasks correctly need little supervision even in the completion of important and complex tasks
  • 68. 9/7/2017 www.AboveorBandJM.com 68 Find opportunities to work alongside employees: o Working with employees when the work load is high increases your credibility as a manager and allows you to observe directly how work is completed o It also provides opportunities to demonstrate your own commitment to quality work performance
  • 69. Issues for The “Super”- visor Mastering Communication 9/7/2017 www.AboveorBandJM.com 69
  • 70. 9/7/2017 www.AboveorBandJM.com 709/7/2017 www.jobbank-ja.com 70 Communication Over Intimidation o All of us are more confident in situations where we know both what to expect and what is expected of us o Supplying this information to employees prevents misunderstandings, stress, and conflicts
  • 72. Communication oDeveloping communication skills is a priority, given the central role that supervisors hold, and their need to clearly and effectively communicate both up and down in the organization. 9/7/2017 www.AboveorBandJM.com 72
  • 73. 9/7/2017 www.AboveorBandJM.com 73 Communication is o a huge umbrella that covers and affects all than goes on between human beings
  • 74. 9/7/2017 www.AboveorBandJM.com 74 Communication is o the single most significant factor that determines the kind of relationships we have and what happens to us
  • 75. 9/7/2017 www.AboveorBandJM.com 76 In periods of great stress ocommunicating with others that pull us through orenewing inner strength olifting our vision oreaffirming the meaning of life
  • 76. 9/7/2017 www.AboveorBandJM.com 77 For the message to get through people must believe that you are otrustworthy olikeable orepresent warmth orepresent comfort orepresent safety
  • 77. 9/7/2017 www.AboveorBandJM.com 78 This happens without words oWe plug into thousands of preconscious cues
  • 78. 9/7/2017 www.AboveorBandJM.com 79 The First Brain: The Non-reasoning Non-rational Part oSeat of human emotion oThe brain stem • Provide immediate instinctual response oLimbic system • - The emotional centre
  • 79. 9/7/2017 www.AboveorBandJM.com 80 The New Brain: The cerebral cortex o Seat of conscious thought o Memory o Language o Creativity o Decision making
  • 80. 9/7/2017 www.AboveorBandJM.com 81 To Get To The New Brain oThe message must first pass through the first brain
  • 81. 9/7/2017 www.AboveorBandJM.com 82 EFFECTIVE COMMUNICATION… o is based on emotional impact o we must be believed to have impact o ALL FIRST BRAIN o LIKABILITY IS THE SHORTEST PATH •TO BELIEVABILITY AND TRUST
  • 82. 9/7/2017 www.AboveorBandJM.com 84 HOW MUCH TIME DO YOU SPEND COMMUNICATING? oWe spend between 50% and 80% of our waking hours communicating
  • 83. 9/7/2017 www.AboveorBandJM.com 85 Eye Communication oYour #1 skill o BELIEVABILITY • verbal - 7% • vocal - 38% • visual - 55% oconnects mind to mind
  • 84. 9/7/2017 www.AboveorBandJM.com 86 The benefits of Good Eye Communication... oConnects First Brain to First Brain oUse involvement in business/social •5 to 7 seconds of eye contact
  • 85. 9/7/2017www.AboveorBandJM.com 87 Dress and Appearance o You never get a second chance to make a good first impression o The first 2 seconds programmes the impression o Makes emotional contact o Clothes as costume
  • 86. 9/7/2017 www.AboveorBandJM.com 88 The Benefits of Good Posture and Movement o in first impressions posture tells more than clothes o you feel taller and more powerful o you look more confident o eye communication is easier o your movement gives visual variety to the eye of the audience
  • 87. 9/7/2017 www.AboveorBandJM.com 89 Voice and Vocal Variety oyour voice is the vehicle of your message oshould be naturally authoritative oput a smile in your voice othe use of a tape recorder
  • 88. 9/7/2017www.AboveorBandJM.com 90 THE MIND WORKS BY SOUND o Powerful oral tradition o Preacher, Politician, DJ o You talk to more people than you write to
  • 89. 9/7/2017 www.AboveorBandJM.com 91 WHEN PEOPLE CAN’T SEE YOU o(as on the phone) othe intonation and resonance oauditory delivery count for 84% of your emotional impact and believability
  • 90. 9/7/2017 www.AboveorBandJM.com 92 THE BENEFITS OF GOOD VOICE AND VOCAL VARIETY oyou are more effective on the phone oyou can transmit more energy and information oyou are attractive to the ear oyou are first brain friendly
  • 91. 9/7/2017 www.AboveorBandJM.com 949/7/2017 www.jobbank-ja.com 94 Make Expectations Clear: o Designate times and dates by which you expect tasks to be completed • and inform the employee that you are to be notified if the deadline can't be met o For example, you might say, • "I would like to have this project completed by Friday • Please tell me if you don't think this will be possible"
  • 92. 9/7/2017 www.AboveorBandJM.com 969/7/2017 www.jobbank-ja.com 96 Communicate Organizational Goals: o Explain project and company histories, management structures, and corporate philosophy and culture o Make sure that each employee understands how your company positions itself in the marketplace • and how his or her work helps the company serve customers better.
  • 93. 9/7/2017 www.AboveorBandJM.com 97 Communicate Goals And Intentions Of Policies And Procedures oInstead of using your authority to order employees to perform •communicate the goal of the task or policy •allow employees to share responsibility for meeting that goal
  • 94. Issues for The “Super”- visor Understanding the employee One Size doesn’t fit all 9/7/2017 www.AboveorBandJM.com 98
  • 97. Issues for The “Super”- visor 9/7/2017 www.AboveorBandJM.com 101
  • 103. 9/7/2017 www.AboveorBandJM.com 1079/7/2017 www.jobbank-ja.com 107 Provide feedback: o Workers need to know how they are doing o They need to know that their contributions are valued and what they can do to improve o When providing feedback, observe the following guidelines
  • 104. 9/7/2017 www.AboveorBandJM.com 1089/7/2017 www.jobbank-ja.com 108 •Start early: o Early in the life of a project, employees know that they aren't expected to understand procedures perfectly. • (i.e., There are no dumb questions on Day 1.) o As time passes, however, employees will become more hesitant to admit confusion or poor understanding o Open channels of communication early in the work process
  • 105. 9/7/2017 www.AboveorBandJM.com 1099/7/2017 www.jobbank-ja.com 109 Be prompt: o Delayed feedback loses its impact o Intervening events may confuse motives and blur details o Point out errors when you see them o Praise good performances when they occur
  • 106. 9/7/2017 www.AboveorBandJM.com 1109/7/2017 www.jobbank-ja.com 110 Give feedback frequently: o No one can work quickly and effectively when he or she lacks confidence o New problems arise continuously in most business operations o You must frequently reassure employees about proper procedures and performance levels
  • 107. 9/7/2017 www.AboveorBandJM.com 1119/7/2017 111 Be Specific: o Note specifically what was done well and what needs to be improved o Praise can be general o "Nice job!" is a compliment and a good motivator, but it should be followed up with a specific description of tasks or portions of tasks that were performed especially well o Criticism must always be specific o Note exactly which tasks need improvement and why
  • 108. 9/7/2017 www.AboveorBandJM.com 1129/7/2017 112 Criticize in Private: o About 2,000 years ago, Publiluis Syrus gave the following advice: •Secrete amicos admone; lauda palam.
  • 109. 9/7/2017 www.AboveorBandJM.com 1139/7/2017 113 Criticize in private o The advice is sound for employees as well o Public reprimands are powerful - dangerously so o They are often effective in the short run because most people retreat from public humiliation; • but they also create deep-seated resentments that are often slow to heal
  • 110. 9/7/2017 www.AboveorBandJM.com 1149/7/2017 114 Establish yourself as a source of praise: oEmployees will be much more receptive to your involvement in their work if their good work is acknowledged oEstablish yourself as a source of praise o4 to 1 ratio.
  • 111. 9/7/2017 www.AboveorBandJM.com 1159/7/2017 115 Establish yourself as a source of praise: o Look for things that your employees have done well and comment on them o Praise is a form of positive reinforcement oThe more specific you are in giving praise, the more likely you are to see desirable behaviors repeated
  • 112. WHAT IS YOUR CONFLICT STYLE? 1. Win/Lose - Competing 2 Yield/Lose - Accommodating 3. Compromise 4 Lose/Leave - Avoiding 5. Win/Win - Collaborating 9/7/2017 www.AboveorBandJM.com 116
  • 114. A Team Requires 10 Functions to be Covered oA variety of functions are required for a operate optimally o Visionary o Pragmatist o Explorer o Challenger o Referee o Peacemaker o Beaver o Coach o Librarian o Confessor 9/7/2017 www.AboveorBandJM.com 118
  • 115. You Must Work Through The 5 Stages Of Team Development 9/7/2017 www.AboveorBandJM.com 119 Forming Storming TransformingNorming Performing
  • 116. Work With The 7 Team-Building Functions o SUPPORTING o GATEKEEPING o HARMONIZING o PROCESS OBSERVING o CONFRONTING o MEDIATING o SUMMARIZING 9/7/2017 www.AboveorBandJM.com 120
  • 118. Martin Luther King Jnr. 9/7/2017www.AboveorBandJM.com122
  • 120. 9/7/2017 www.AboveorBandJM.com124 What is Anger? Anger Management
  • 121. Anger vs. Aggression Anger is something we feel. Aggression is something we do. It's possible to FEEL angry • without BEHAVING aggressively. 9/7/2017www.AboveorBandJM.com125
  • 122. The 3 Keys to Anger What we’ve learned How we think Level of arousal 9/7/2017www.AboveorBandJM.com126
  • 123. Anger & Aggression HAVE BENEFITS • they're immediate, • but temporary. HAVE COSTS • they're delayed, • but lasting. 9/7/2017www.AboveorBandJM.com127
  • 124. Anger is Controllable 1 • We can unlearn it. 2 • We can change our thinking. 3 • We can reduce arousal. 9/7/2017www.AboveorBandJM.com128
  • 127. Issues for The “Super”- visor Supervisory Management is Not a Popularity Contest 9/7/2017 www.AboveorBandJM.com 131
  • 131. Issues for The “Super”- visor oStaff Development oTraining & Coaching oPerformance Evaluation 9/7/2017 www.AboveorBandJM.com 135
  • 132. Issues for The “Super”- visor 9/7/2017 www.AboveorBandJM.com 136
  • 134. Issues for The “Super”- visor Handling Office Romance 9/7/2017 www.AboveorBandJM.com 138
  • 135. The 800lb Gorilla at Work o Sexual harassment is a hot topic these days, recall the case of Jamaican cricketer Chris Gayle who came under fire internationally for asking a female reporter out during a live television interview. o The subject is fraught with controversy worldwide, and in Jamaica, it is no different. 9/7/2017 www.AboveorBandJM.com 139
  • 136. The 800lb Gorilla at Work o Women and girls are more likely to be victims of sexual harassment, everything from unwanted catcalls to physical intimidation. o It is seen by many as ‘part of our culture,’ nothing more harmless than a man ‘looking a woman,’ with the implication that this attention should be welcomed. o In fact, in some cases, resistance of these calls and innuendos in the streets can lead to a sound telling-off. 9/7/2017 www.AboveorBandJM.com 140
  • 137. …That no one wants to talk about o Sexual Harassment is a serious concern, and for years, Jamaican lawmakers had promised to take legislation to Parliament to address the controversial issue. o The first big step to having an anti-sexual harassment law on the books was taken in March 2014 when it was announced that a draft bill would soon be in the hands of Cabinet for its perusal. o December 2015, the Sexual Harassment Bill was finally tabled in Parliament. 9/7/2017 www.AboveorBandJM.com 141
  • 138. Let’s Get the Facts o What is Sexual Harassment? o What is NOT sexual Harassment? o Threadlike line between the two? o Should there be a cultural context in this global faux pas? 9/7/2017 www.AboveorBandJM.com 142
  • 139. Rights and Responsibilities o Employers’ responsibilities and obligations under the Act o Employees’ responsibilities, obligations and rights under the Act 9/7/2017 www.AboveorBandJM.com 143
  • 140. The Proposed Legislation o Prohibits unwelcome physical contact or advances of a sexual nature, • such as a demand or request for sex or sexual favours, o and provides a framework for offenders to pay civil damages in court to persons whose feelings have been injured or who have suffered humiliation as a result of sexual harassment. 9/7/2017 www.AboveorBandJM.com 144
  • 141. The Proposed Legislation oIt defines sexual harassment as • “the making of any sexual advance towards a person, by another person, which is reasonably regarded as unwelcome, offensive or humiliating by the person towards whom the advancement is made.” 9/7/2017 www.AboveorBandJM.com 145
  • 142. 9/7/2017 www.AboveorBandJM.com 146 How can companies protect themselves?
  • 143. Approaches to Office Romance Exploring the continuum from ‘Banning’ to ‘Encouraging’ and everything between. 9/7/2017 www.AboveorBandJM.com 147
  • 144. We can’t prevent sparks from flying but we can sure prevent a legal blow-up. o Zero Tolerance o Self-Declaration o Love Contracts o Not within the Chain of Command o No Manager and subordinate o Persons at the same level can date o Separation from the department/unit o Separation from the company/institution o Termination if in breach of company policy 9/7/2017 www.AboveorBandJM.com 148
  • 145. The Special case of CEOs, MDs, EDs and other Senior Officers o Sleeping with the boss. o What if you are the boss? o What do the statistics say about the likelihood of Office Romance lasting and becoming permanent relationships? o If an Office Romance become a long-term relationship what do the statistics say about the prospects for marriages lasting? o Seems very bleak. The numbers are very gloomy. 9/7/2017 www.AboveorBandJM.com 149
  • 146. IS IT WORTH THE RISK to family, job and career? 9/7/2017 www.AboveorBandJM.com 150
  • 147. The Bills oBill O'Reilly oBill Cosby oBill Clinton oBill Clarke oBill Gates 9/7/2017 www.AboveorBandJM.com 151
  • 149. During the romance: Unintended consequences: • Public display of affection • Perception of favouritism • Co –workers feel uncomfortable • Jealousy/ Hostile work environment • Morale issues/Too much time together • Social Isolation/Ostracism 9/7/2017 www.AboveorBandJM.com 153
  • 150. After the Romance: When love goes wrong- consequences to individuals and the company o Tension at work o Self Esteem Issues o Victimisation o Loss of credibility o Integrity issues/Reputational damage o Loss of spouse or long term partner o Termination o Laws suits/ Court Judgements o Financial Settlements 9/7/2017 www.AboveorBandJM.com 154
  • 151. IF YOU THINK YOU HAVE FOUND TRUE LOVE AT WORK, WHAT DO YOU DO? 9/7/2017 www.AboveorBandJM.com 155
  • 152. Issues for The “Super”- visor Leading by Example 9/7/2017 www.AboveorBandJM.com 156
  • 160. EXERCISE #2 List 3 situations in which you might use involvement techniques to build better relationships with employees who are performing below their potentials 9/7/2017 164www.AboveorBandJM.com
  • 161. 9/7/2017 165 EXERCISE #3 List 3 situations in which you might use communication techniques to build better relationships with employees who are performing below their potentials. 9/7/2017 165www.AboveorBandJM.com
  • 162. 9/7/2017 166 EXERCISE #4 List 3 situations in which Leading by example could enhance the credibility of your supervision 9/7/2017 166www.AboveorBandJM.com
  • 163. Part 2: Participant Work Groups (20 Minutes) oIn this session, the participants will join small working groups to explore issues arising from the presentation. oThey will identify the challenges, •the change strategies for self and/or circumstances •and the help that will be required. 9/7/2017 www.AboveorBandJM.com 167
  • 164. Structure of Responses 1. The source and origins of the problem? 2. What is the desired situation? 3. What can you do get the optimal outcome? 4. Any special challenges in the organization? 9/7/2017 www.AboveorBandJM.com 168
  • 165. Part 3: Participant Presentations (15 Minutes) oIn this session, the participants will share experiences and conclusions from the working groups with the full gathering. 9/7/2017 www.AboveorBandJM.com 169
  • 166. What Will You Do When You Leave Here Today? oEach participant will identify what s/he as individuals have decided to do: •Immediately? •Within One week? •Within One month? 9/7/2017 www.AboveorBandJM.com 170
  • 167. 9/7/2017 www.AboveorBandJM.com 171 Your Action Plan: Time Frame YOU Your Team Immediately One Week One Month

Editor's Notes

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  8. 10:00 AM – One Hour Target
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  41. www.LTSemaj.com
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  44. 11:00 AM Target
  45. 12:00 Target
  46. 164
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  48. 166
  49. 1:00 PM Target