2. Purpose
Every person who is selected for employment has to undergo Pre-employment
medical examination to ensure objectives.
3. Objectives
The person selected should be medically fit to carry out the job for which
He/She selected.
To ensure legal compliance
To describe role of medical examiner
To get base line data regarding His/Her health and subsequently monitor it
with periodic medical examination
To ensure that He/She is not suffering from any health disorder/Deformity
which may come in the way His/Her efficient working
To ensure He/She is not suffering from any contagious disease/infectious
disease/communicable disease which may be transmitted to other employee.
5. Procedure-1
After successful interview with personnel/HR Department candidate is sent to
OHC with letter mentioning the post being considered for. In OHC form in
English/local language attached with medical examination format is given to
the candidate which candidate has to fill up mentioning about His/Her
past/present health history /disease/illness/accident/employment in
previous organization/surgery/family history. After filling deceleration form
She/he undergoes physical/clinical examination and various blood /x ray test
laid down as advised by the medical examiner.
6. Procedure-2
Pre employment medical examination is legal requirement for all employees,
especially for those working hazardous/dangerous operations. Factories are
formulated by the state government under factory act., oblige such
employees to have their fitness certificate to work certified by factory
medical officer/Certifying surgeon, when they are appointed and periodically
during the course of employment.
7. Procedure-3
The person with disabilities—Equal opportunities, protection of rights and full
participation as per act.
Record of medical check up, Fitness certificate, Legal form and results of various
tests carried out are recorded in pre –employment form(physical or computerized)
Results of clinical/physical examination and various tests specific to selected job
are reviewed by the medical examiner.
Information regarding His/hers fitness is sent to HR/Personnel department on
fitness certificate duly signed by the medical examiner.
The Medical examiner is empowered to get opinion of specialist, if required.
Candidates who are interviewed at out station places are sent for medical
examination to outstation doctors at respective places for pre-employment
medical examination as per criteria laid down. The entire report to be sent to
medical examiner for issuing fitness certificate.
8. Preventive health care advice/Measures
As appropriate, The candidate should be counseled on life
style/communicable diseases/use of safety devices/information about blood
group
The content of medical examination form and reports should be shown to
candidate and his signature obtained on the report.in case of unfitness, a
copy of medical examination report to be given to candidate for obtaining
second opinion regarding findings, if required by specialist or competent
authority.
9. Tests Recommended
The tests recommended for applicant for all types of job as per annexure-1
Appropriate equipment's should be used for assessment
Delegation of technical work to unauthorized person must be avoided
All findings should be seen personally and recorded
Ensure that blood samples/urine sample collected, tested and reported upon
belongs to the person examined
Sop on Universal precaution to be followed
10. Annexure-1
Physical examination
Clinical examination
BP/PULSE/HEIGHT/WEIGHT
Vision test-Near/Distant with and without spect and special vision test as per job requirement
Color vision test
Blood Group
CBC
LFT-Chemical exposure
RFT-Chemical exposure
Complete blood count-Chemical exposure
PFT-Dusty and fumy environment
Audiometry-High noise area
Lipid profile
11. Annexure-1
Fasting and PP Blood sugar
Urine Test
X-Ray chest PA View
ECG
PFER/Peak flow meter test
HIV-1/2
Australia antigen test
Special test ,if required as advised by medical examiner
Gynecological examination for female candidate
Pregnancy test and Gynecological opinion for female candidate
12. Role and Responsibilities
Particulars Responsibility
Selection of Candidate HR
Selected candidate to be sent to OHC
/Outsourced vendor along with letter
mentioning the job for which candidate
is selected
HR
Carry out medical examination as SOP OHC
To send fitness certificate to
HR(Anexxure-2)
OHC
Legal form and record of medical
examination to be maintained
OHC
To enter record in computerized OHS OHC
Selection of vendor/obtaining
quotation/Finalization of vendor in case
HR/Purchase department/OHC Head
13. Fitness Certificate-Annexure-2
Pre –employment medical Fitness Certificate
To,
HR Department
From
OHC
Certified that Mr/Mrs---------------------------------has been medically examined and His/hers Blood grp is----------------Height------Weight-----
--
Vision test:
Color vision test:
Identification Mark:1-------------------------------------2----------------------------
To day I have examined and reviewed his/her investigations which are normal and also found that he/she is not suffering from any
contagious /infectious disease.
She/he has been Medically Recommended/Not Recommended/Fit/Unfit/Temporory Unfit
Date:
Signature of Medical examiner with seal
