"The Ocean of Tomorrow 2013": implementation modalitites and practic&al advice

1. "The Ocean of Tomorrow 2013”
FP7 – OCEAN – 2013
Modalities for implementation
Infoday – 6 June 2012
Charlotte Jagot
RTD/E4
European Commission
Charlotte.Jagot@ec.europa.eu
Research and
Innovation

2. Next Steps
•Between now and Mid-July: Orientation Paper – but beware that only the
Work Programmes to be adopted on 10th July have legal value
•10 July 2012: Find the call and explore the related documents on CORDIS:
• Go on the participant portal, on the "find a call" page : FP7-OCEAN-
2013
• Consult the Call fiche in the FAFB (Food, Agriculture, Fisheries and
Biotechnologies) with all relevant information (eligibility, evaluation,
budget)
• In addition: the Description of all 4 topics can be found in the Work
programmes of the following thematic priorities : FAFB, NMP,
Environment, Transport.
• Guide for Applicants (GfA)
•Submit a proposal through SEP (new system!) before 07 February
2013, 17:00 (Brussels local time)

3. Getting through the maze
http://ec.europa.eu/research/participants/portal/page/fp7_calls
+

4. Indicative Timetable
Publication of call Mid-July 2012
Deadline for submission of proposals 7 February 2013, 17:00
(Brussels local time)
Evaluation of proposals March – April 2013
Evaluation Summary Reports sent to End of April 2013
proposal coordinators ("initial information
letter")
Invitation letter to launch grant agreement End of April 2013
negotiations with Commission services
Signature of first grant agreements From December 2013

5. Modalities for the evaluation: see call fiche and
Guide for Applicants
•Funding scheme: Collaborative projects (CP) for all projects
•Eligibility criteria have to be respected, in particular
– Partnership (Minimum independent legal entities, each of
which is established in a MS or AC, and no 2 of which are
established in the same MS or AC)
– The maximum EU contribution per proposal (call fiche and
description of topics)
•Evaluation of eligible proposals
– One-stage evaluation call, Remote + Central
– Evaluation criteria
– 1 panel of evaluators by topic
– 1 final panel
•1 ranked list by topic

6. FP7-OCEAN-2013 Summary :
FP7-OCEAN-2013-1
(biosensors) - Several projects may be funded
- Max EU contribution per proposal: 6M€
- 25% of the EU contribution must be
allocated to SMEs
FP7-OCEAN-2013-2
(innovative - Several projects may be funded
multifunctional sensors) - Max EU contribution per proposal: 6M€
- 30 % of the EU contribution must be
allocated to SMEs
FP7-OCEAN-2013-3
Anti biofouling - Several projects may be funded
- Max EU contribution per proposal: 8M€
- 25 % of the EU contribution must be
allocated to SMEs
FP7-OCEAN-2013-4
Transport and - 1 project may be funded
deployment systems for - Max EU contribution : 10M€
the offwhore wind energy

7. Tricks to avoid!
Beware of mandatory page limits !!! (Annex of Guide for
applicants and see participant portal for more info) – Experts
will disregard excess pages
Beware of additional eligibility criteria (funding limits, SMEs)
Beware of the SMEs issue in general and in your budget ! To
check if your organisation complies with SME definition, check:
http://ec.europa.eu/enterprise/enterprise_policy/sme_defini
tion/index_en.htm
Do not submit at the last minute (submit drafts before the final
version)
Do not touch your budget anymore once it has been finalised.
Do not change anything just before submitting!

8. Tips for drafting a good proposal
☺Read and understand all the necessary documents (WP and
annexes + Guide for Applicants ; see on participant portal
website)
☺Make sure you comply with all eligibility criteria (usual and
additional)
☺Havethe right partners (adequacy and complementarity of
competences), a good consortium:
Avoid “sleeping” partners without real contribution,
Avoid redundant partnerships
Look for the right expertise needed for reaching the proposal
objectives: end users, private and public, academia, industry,
SMEs, etc:
The size of projects and of consortia should be the result of
the intended project objectives and not the other way round!

9. Tips for drafting a good proposal
☺When you draft your proposal:
Clearly present the state of the art!
Check/link the project with relevant ongoing or finished
EU/international research projects
Structures (e.g. management) are clearly presented
Clearly explain/justify the project budget
Dissemination and communication aspects are well
addressed
☺Make the reading of an evaluator easy:
Use a simple and clear language
Be short and concise
Clearly define objectives, milestones and deliverables
Clearly present the state of the art!
☺Have your proposal proof-read by a ‘neutral’ person

10. The following points will be reflected in the evaluation
Evaluation criteria applicable to
Collaborative project proposals
S/T QUALITY IMPLEMENTATION IMPACT
“Scientific and/or “Quality and efficiency of the “Potential impact through the
technological excellence implementation and the development,
(relevant to the topics management” dissemination and use of
addressed by the call)” project results”
• Soundness of concept, • Appropriateness of the • Contribution, at the
and quality of objectives management structure European [and/or
and procedures international] level, to
• Progress beyond the the expected impacts
state-of-the-art • Quality and relevant listed in the work
experience of the programme under the
• Quality and individual participants relevant topic/activity
effectiveness of the S/T
• Quality of the
methodology and • Appropriateness of
consortium as a whole
associated work plan measures for the
(including
dissemination and/or
complementarity,
exploitation of project
balance)
results, and
• Appropriateness of the management of
allocation and justification intellectual property.
NB: Applicants are not of the resources to be
required to provide detailed committed (staff, Refer to
breakdown of costs WP text!
equipment …)

11. Where to find the relevant information?
« The Ocean of Tomorrow 2013 » call webpage:
• Call fiche (eligibility conditions, evaluation criteria, etc)
• Work programme and topic descriptions
• Guide for Applicants and specific annexes
check-list before submission (See Guide for Applicants)
« The Ocean of Tomorrow » InfoDay webpage
http://ec.europa.eu/research/bioeconomy/fish/research/ocean/infoday_en.htm
Marine and Maritime Research Strategy website:
http://ec.europa.eu/research/mmrs/index_en.htm
General sources of help:
- FP7 legal, guidance documents http://cordis.europa.eu/fp7/find-doc_en.html
- Research Enquiry service http://ec.europa.eu/research/enquiries
- National Contact Points http://cordis.europa.eu/fp7/ncp_en.html
- FP7 contacts in third countries http://cordis.europa.eu/fp7/third-countries_en.html
- IPR help desk http://www.ipr-helpdesk.org
Contact mailbox: RTD-OCEAN-CALL@ec.europa.eu