The document proposes a college administration tool to manage student admission, fees, contact details, and transfers using a multi-user system with an Oracle database instead of the current single-user Microsoft Access database, in order to address problems with burden on a single person, slow response time, and inability to store large amounts of data in the existing system. The proposed system would have modules for student admission, maintaining fee details, contact details, and transfers to more efficiently manage administrative tasks. Hardware requirements include a processor of at least 250MHz, 512MB RAM, 40GB hard disk, and software including JDK 1.5, SQL database, Windows operating system

1. CreativeSoft (Corporate Office)
# 412, Annpurna Block, Aditya Enclave, Ameerpet, Hyderabad – 500016
Tel: +91-40-40159158
Mobile: 91-9247249455
i
College Administrator Tool
ABSTRACT
College administration led by the administrator works with students, academic
and support staff to ensure the effective administration of all matters of students’
admission, fee details, contact details, transfer of students.
The administrator assigns different userids and passwords to clerk and
accountant so that he shares his work These are the people responsible for entering
and making changes to the entered data.so,the username and password are highly
secured.
The administrator have all rights over the system. clerk is responsible for contact
details and transfer of students modules. He can update the contact details and
checks the availability for transfer of students in the beginning of second year.
Accountant is responsible for fee module. He enters the fee details into the
database. It is easy for the college administration to know the student’s dues and send
particular notice to them.
Existing System
The current college administration system has single user environment.and
it uses the Microsoft access database for storing purpose.
Problems with this system
Because of the single user environment burden on the single person is
more.The process is time consuming to maintain the database by the single person.

2. CreativeSoft (Corporate Office)
# 412, Annpurna Block, Aditya Enclave, Ameerpet, Hyderabad – 500016
Tel: +91-40-40159158
Mobile: 91-9247249455
ii
Microsoft access database is os dependent and it cant store large amount of data.And
also the database response is slow.
Proposed Solution
One of the solutions that we are going to discuss here to speedup the
database response by using oracle database and to reduce the time complexity by
using multiuser environment.Beacuse of this multi user environment we can reduce
the burden on single person also.
Modules:
1) Student admission
2) Maintaining fee details
3) Maintaining contact details
4) Transfer of students
MODULE 1:
1. Student admission: This module is for registration of students where the details are
collected and stored in database
Provisioning:
Criteria for student admission:-
a. First Name
b. Last name
c. Branch

3. CreativeSoft (Corporate Office)
# 412, Annpurna Block, Aditya Enclave, Ameerpet, Hyderabad – 500016
Tel: +91-40-40159158
Mobile: 91-9247249455
iii
d. Register no
e. Fathers name
f. Date of Birth
g. Gender
h. Fathers occupation
i. Contact number
j. Address
k. City
l. State
m. Country
Functionality:
1. Admission of students
2. Updating the information of the students
3. Deleting the information of the students.
Queries:
1. How many students are registered?
Reports:
1. Number of Employee Registered
2.Maintaining fee details: this module is for fee verification, whether the student
have any dues or not
Provisioning:

4. CreativeSoft (Corporate Office)
# 412, Annpurna Block, Aditya Enclave, Ameerpet, Hyderabad – 500016
Tel: +91-40-40159158
Mobile: 91-9247249455
iv
a. Name
b. Register no
c. Year
d. Fee type
e. DD no
f. DD date
Functionality:
1. entering student fee information
2. updating the information
3. checking for dues
Queries
1. How many students have dues?
Reports:
1. Student names who have dues.
3. Maintaining contact information: This module is for retrieving contact details of
students and for updations
Provisioning:-
Criteria for the contact details

5. CreativeSoft (Corporate Office)
# 412, Annpurna Block, Aditya Enclave, Ameerpet, Hyderabad – 500016
Tel: +91-40-40159158
Mobile: 91-9247249455
v
a. Name
b. Register no.
Functionality:
1. retrieve address from the database
2. update the address
Queries:
What is the address of person with particular regno?
Reports:
Address of required person.
4.Transfer of students:this module is for to update the details of students when
he/she transferred to other branch.
Provisioning:
1. Name
2. Register no
3. Current branch
4. Choice of branch

6. CreativeSoft (Corporate Office)
# 412, Annpurna Block, Aditya Enclave, Ameerpet, Hyderabad – 500016
Tel: +91-40-40159158
Mobile: 91-9247249455
vi
Functionality:
1. check for the availability of seats
2. if seats are available the update the information
Hard ware Specification:
Processor : Intel P-iv
Processor Speed : 250 MHz to 833MHz
RAM : 512MB
Hard Disk : 40GB
Software Specification:
Language : JDK 1.5
Database : SQL
Operating System : WindowsNT/95/98/2000
Servers : Tomcat 5.5

7. CreativeSoft (Corporate Office)
# 412, Annpurna Block, Aditya Enclave, Ameerpet, Hyderabad – 500016
Tel: +91-40-40159158
Mobile: 91-9247249455
vii