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Superior Stage Gate Management and Portfolio Decision Making using Business Process Management and Portfolio Management

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  1. 1. Exploiting the Full Functionality of SAP Solutions for Portfolio and Project Management Portfolio Optimization Anthony DeRosa, President Platinum DB Consulting, Inc. Integrated BPM ( 15 minutes) November 10, 2008 NPDIfirstTM Advantaged Integration
  2. 2. NPDIfirstTM Advantaged Integration Portfolio Structuring & Use of Dashboards Portfolio Optimization & Planning w/SmartOrg Resource Requirements Planning & Optimization Integrated BPM Integrated Scenarios: PS, MS Project RPM Reporting: Visual Composer, BOBJ
  3. 3. When Do I Use BPM ? Which Processes are great Candidates for Improvement with BPM?  Manually intensive processes  Processes that span departments or geographical boundaries  The participants in the process vary, involving different groups, data and systems  Difficult to enforce or manage SLAs  Limited Visibility  The process today requires constant management oversight and inspection  Difficulty identifying and reacting to exceptions when they occur  Inability to track processes against pre-defined measures on a real-time basis  Lack of Flexibility  Process changes frequently  Inability to modify the process easily PROCESSES THAT ARE MANUAL WITH LIMITED VISIBILITY, AND POOR FLEXIBILITY
  4. 4. BPM Key Capabilities Integrated and Continuous Analysis, Monitoring and Measurement of Business Processes Tools & Metrics to Drive Process Improvement Decision Flow Driven Work Steps Graphical Workflow Process Status in Portal Easy Management Delegation and Reassignment
  5. 5. BPM – Project Oriented Processes Tabular process definition Support for phases & Milestones Timeline analysis for the project activities Import and Export support for the MS Project and SAP
  6. 6. BPM Tabular Process Definition Easy way for business users to describe their processes Auto generation of the process diagrams from tabular view Path Analysis
  7. 7. Business Process Event-based Automation Create a Process view that Integrates with your Project view. Easily Model and Automate your business processes. Instantly determine Status. - Here we are at Gate 1.
  8. 8. Real Time Process Status Viewer Green = Complete Yellow = In Progress Gray = Not Started
  9. 9. Dashboard – Real Time Status Average Completion Time All Active per Activity Projects Process Improvement Metrics -SLA Management - Bottleneck Reports Projects Running Late Status of All Projects
  10. 10. Example: Customer Opportunity Review Process 1. Customer Account Manager captures Opportunity data using Adobe Form. 2. Customer Account Manager to Score the opportunity and make a decision. 3. If score exceeds the threshold, obtain feedback from other Stakeholders ( Marketing, Production, Manufacturing) through email notifications. 4. BPM will aggregate the score and automate the decision flow. 5. If the new Product is approved, BPM will automatically create a cProject from a template. 6. Done!
  11. 11. Example: Prototype Process
  12. 12. Thank you! • Web site: • Phone: +1 312-560-1333 • E-mail:
  13. 13. BPM for Creative Design Process The BPM BPM Suite In Action HOW DO THE COMPONENTS WORK TOGETHER BPM Portal Process Modeler Process Asset Manager BPM Server Manage Operations • Perform Tasks • Monitor Process Business Modeling & Health Documentation • Manage Exceptions Business Expert BPM Studio Orchestration Engine Rule Engine Process Content Repository Advanced Level Modeling Optimize Process • External Integration • Metrics • Deployment Management • Analytics • Triage