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Project Management 3 Scope Management


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This is the 3rd presentation as part of PM Awareness Sessions I\'ve made for my company\'s (ITEC) staff to increase their awareness of PM best practices.

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Project Management 3 Scope Management

  1. 1. Project Management<br />Scope Management<br />MOHAMMAD K. KIWAN<br />PMO MANAGER<br />IMAGE TECHNOLOGIES<br />Part of Project Management Awareness Sessions<br />
  2. 2. Scope – What is it?<br />Scope is simply what you will produce (Product Scope) or the work you will put in order to produce it (Project Scope)<br />Defining scope is usually the first step in planning. Time, cost & quality follows.<br />Jul. 6th, 2009<br />2<br />
  3. 3. The triple constraint<br />Every project is constrained in different ways by its:<br />Scope: What work will be done as part of the project? What unique product, service, or result does the customer or sponsor expect from the project?<br />Time: How long should it take to complete the project? What is the project’s schedule?<br />Cost: What should it cost to complete the project? What is the project’s budget?<br />Jul. 6th, 2009<br />3<br />
  4. 4. The triple constraint triangle<br />Jul. 6th, 2009<br />4<br />Scope<br />Time<br />Quality<br />Cost<br />
  5. 5. Work Breakdown Structure (WBS)<br />The most important scope planning tool.<br />The idea is to divide (breakdown) work into pieces.<br />The WBS should contain all the work (no less) and only the work needed (no extra)<br />Jul. 6th, 2009<br />5<br />
  6. 6. WBS (more)<br />It is generally correct that “If it is not in the WBS, we should not do it”<br />WBS should generally be deliverable-oriented and not task oriented.<br />It has many approaches: Phase, Product breakdown, objectives, deliverables, … depending on the business and project.<br />Jul. 6th, 2009<br />6<br />
  7. 7. WBS (more)<br />WBS can be in chart (preferred) or in tabular format.<br />Usually we use MS Visio to make the chart format, and MS Project (or excel in initial stages) to make the tabular format.<br />Jul. 6th, 2009<br />7<br />
  8. 8. WBS chart & tabular example<br />Jul. 6th, 2009<br />8<br />
  9. 9. Jul. 6th, 2009<br />9<br />
  10. 10. Where/When to capture Scope<br />Product Scope<br />Statement of Work (Contract, proposal, …)<br />Project Initiation Document (PID)<br />Software Requirements Specifications (SRS) or any product specifications document.<br />Final Product Scope is usually captured during requirements collection phase.<br />Jul. 6th, 2009<br />10<br />
  11. 11. Where/When to capture Scope<br />Project Scope<br />Scope Statement<br />WBS & WBS Dictionary<br />Project Schedule & Plan<br />Task Sheets<br />You must create a scope baseline<br />Project Scope is created in Planning phase.<br />Jul. 6th, 2009<br />11<br />
  12. 12. Scope Control<br />Scope control means you make sure only the approved work is done, and approved product is being made.<br />You control scope to avoid scope creep.<br />Scope creep can be from inside or outside the project team<br />If scope has to change -&gt; Change Process<br />Jul. 6th, 2009<br />12<br />
  13. 13. Questions?<br />Jul. 6th, 2009<br />13<br />
  14. 14. Thank You<br />Jul. 6th, 2009<br />14<br />