Printe Gration ... Managed Print Services Program

$
HELPING COMPANIE$ TO $AVE
$OME GREEN BY GOING GREEN

O WHO IS CAPITOL OFFICE
SOLUTIONS?

• COS is a subsidiary of Xerox Corporation
• COS manages over 35 Million Prints Monthly
• COS represents Xerox, HP & Kyocera Products and Services
• COS has over 500+ PrinteGration Clients in DC/Baltimore Metro
• COS has over 750 locations in the United States
• COS offers coverage internationally
• COS is a Solution Specific, not Product Specific, organization

CALL TODAY for your Free Consultation and Printegration™ Assessment!
GENE RACANELLI
gracanelli@CapitolOfficeSolutions.com
240.508.7106

WHAT IS A PRINTEGRATION
ASSESSMENT?

A PrinteGration™ Assessment is a total output device
evaluation that:
• Inventories all document output devices including
printers, copiers, mfps and anything else that ‘prints’
for your organization,
• Assesses current costs of operation,
• Offers data and facts that provide creative solution
recommendations,
• Evaluates company’s Green initiatives and ways we
can assist you with these efforts.

In this packet you will find key benefits and a sample
PrinteGration™ Assessment, along with the key components
of our successful program from start to finish. We start by
asking:

● Do you know how many printers are on your network?
● Do you know how many printers are not on your network?
● Do you know usage patterns, costs and total volumes?

GENE RACANELLI
240.508.7106

WHAT IS A PRINTEGRATION
ASSESSMENT?

1 Define
Understand Client

5 2
Objectives
Control Determine our Project
Team, our Time Frame,
On-Going Review & Account our Scope of Analysis Measure
Management
Conduct Technology
Continuous Improvement Goals
Quarterly Account Reviews
Inventory to discover all
output devices

4
Record Device Utilization

3
Capture all direct and indirect costs

Improve Understand Document Workflows

Implementation Plans designed for: Analyze
Cost Reduction
Asset / Vendor Consolidation Detailed Reports that show:
Workflow & Process Improvement Device Utilization
Simplified Procurement & Asset Management Total Cost of Ownership
Current Technology

Costly or In-efficient Processes

Floor Plans / Mapping of devices

GENE RACANELLI
240.508.7106

PRINTEGRATION ™ BENEFITS

: Overall reduced document-related costs

: Provide an all-inclusive cost for toner supplies, parts & service, typically for less
than what you currently pay, for supplies alone!

: One vendor, one invoice, one service provider, one supply source – ALL LOCAL

: Standardization of all document output devices

: Increased overall operating efficiency & support GREEN initiatives

: Quarterly asset management reporting

: Customization to fit your unique needs

: Ability to adjust as your needs change, without penalties

: Reduced internal IT service administration

GENE RACANELLI
240.508.7106

SAMPLE STUDY

CURRENT INFRASTRUCTURE
48 printers (6 different models)
Volumes: 5,200 Color Prints Per Month
68,586 B/W Prints Per Month
73,786 Total Prints Per Month
CURRENT MONTHLY COSTS
HP Toner Costs $2,494 / Per Month
HP Printer Purchases $350 / Per Month
HP Service Repair $257 / Per Month
Total Current Financial Situation $3,101/ Per Month
Total Current Cost per image $.042 / Per Page

Note: Prior to the Printegration™ study, this Customer did not know their volumes
or costs. The study provided valuable data and information that can help this
customer make more educated purchasing decisions, going forward.
GENE RACANELLI
240.508.7106

Current Configuration

5 15 16 17
1 4 18
7 6

10 11

12 13 19 20 24
23 25
8 9 14 22
26
3 2
21 28 27 29

MFP Printer Laser Jet
Printer
Label Printer

Lexmark Printer

Desk Jet Printer

Fax Machines

GENE RACANELLI
240.508.7106

Proposed Configuration

S
HP Printers were
Green Friendly 5 15 12 17 re-allocated to
MFPs were added 1 4 18 areas providing a
which provide a 7 6 better use of
lower cost per resources, based
MFC
print, faster print on volumes.
speeds and better MFC 20
use of resources 23
in high volume 8 22
areas. MFC
3 2
21 19 29

MFP Printer Laser Jet
Printer 10 Pieces of
Label Printer Equipment were
Removed, saving
Lexmark Printer the company on
excessive costs,
Multifunction Copiers consumables and
service
Fax Machines

In addition to providing this customer dramatic cost savings, we also assisted their GREEN initiatives by removing 10 pieces
of unnecessary equipment, reallocating 2 pieces of existing equipment and bringing in 3 new Green-friendly multifunction
devices to support the Pharmacy Department.
* Volumes do not reflect Lexmark or Desk Jet Printers

PRINTEGRATION ™ BENEFITS

The PrinteGration™ Program Includes:
 Toners
 Parts
 Service/Maintenance
 Unlimited Service Calls

JOIN OUR NETWORK OF SATISFIED CUSTOMERS

: ESI International : TW Perry
: Rothwell, Figg, Ernst & Manbeck : Old Mutual
: Armstrong Management : Netstar One
: National Congress of American Indians : School of the Incarnation
: CFM Management : Host Hotels
: Goodwill Industries : Intercell
: National Association of Attorney’s General : Spriggs & Hollingworth
: Cambridge Systems : ARTBA
: Cavalier Maintenance : American Academy of Actuaries
: US Postal Federal Credit Union : Danya
: Goodman and Company : University of the District of Columbia

GENE RACANELLI
240.508.7106

S
Printed on a
Xerox DocuColor 252
GENE RACANELLI
240.508.7106

Printe Gration ... Managed Print Services Program

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