How to Make an EffectivePresentation Research and Presentation
Planning in Advance — Research, Analysis, Options What is the purpose What will be the of the presentation? environment of the What are the results presentation? that you want to What is the most achieve? appropriate means to Who is your convey your audience? How much message? time will they have to listen to you?
Understanding the purpose ofyour presentation is one part ofdetermining how you shouldput your presentation together.
Who is your audience and what will the environment be for your presentation? How many people will be in the audience? Will the room have a How much time will wall to place your you have to make your graphic materials, or a presentation? screen to use for a How large will your slide or viewgraph graphics need to be in presentation? order for the people to be able to see them?
What is the most effective meansto convey your message?
Physical presence First impressions tend to set the stage for the acceptance of your message.Your appearance, your gestures, the body language sends an immediate message.You should make an effort to make them feel comfortable with you.
Organization of your presentation Organize your presentation by creating an outline.The outline will enable you to create a logical order for your presentation.
Introduction A statement of the purpose of your presentation. (What you are going to tell them.) A description of how you will be making your presentation. (The organization of your presentation.) A brief statement of the message you are trying to convey.
Passing out material before andduring your presentationshould be cautioned as it can bevery distracting.
Body of your PresentationIt is here where your ideas, concepts, recommendations are described. The most important idea should be presented first and all others should be used to support the main idea.
Graphic materials areextremely helpful in conveyingyour message and should beused where appropriate.
If you use graphics, make surethat they are: — BIG — BOLD — BEAUTIFUL
Summary and Closing A short statement summarizing your message and making your message clear. A short statement going back to the purpose of your presentation and identifying what you are requesting or expecting your audience to do.
Prepare and Rehearse Preparation is much more than half the battle in making a winning presentation.