The document outlines a 7-day project management training course. Day 1 covers an introduction to project integration management. Later days cover additional topics like scope, schedule, cost, risk management and Scrum. The course aims to help participants understand key project management principles, processes, knowledge areas and the role of the project manager. It emphasizes the importance of integrating all project efforts, balancing scope, time and cost constraints, and addressing stakeholder needs.

1. 1
Project Management
Day (1)
1
Dr Mohamed Elfarran
Nov-2022

2. Course Outline
Day 1: Introduction + Project Integration Management.
Day 2: Project Scope Management.
Day 3: Project Schedule Management.
Day 4: Project Cost Management.
Day 5: Project Risk Management.
Day 6: Scrum.
Day 7: Final Presentation Day!
Dr Mohamed Elfarran 2

3. Principles of Project Management
Dr Mohamed Elfarran
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4. 4
What is the Project management ?!!!
4
It’s a Life
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5. 5
What is the Project management ?!!!
5
1- Setting a Targets
2- Draw the Pathway 3- Achieve your Goals
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6. What is a Project ?
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● A project is a temporary endeavor undertaken to create
a unique product , service, or result
(This definition is taken from the Glossary of the Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Sixth Edition, Project Management
Institute, Inc., 2017)
○ Projects are undertaken to fulfill objectives by producing
deliverables.
Dr Mohamed Elfarran
SEC 1
Nov-2022

7. Projects properties !!!!
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● Unique
Different design, circumstances, contractors, material
○ A purpose to be achieved
○ A result to be obtained
○ A product to be produced
○ A service to be performed
● Temporary
○ Definite beginning and end, not a continuous and repetitive process.
○ Does not necessary mean short in duration.
Dr Mohamed Elfarran
SEC 1
Nov-2022

8. Start Point: Business Need
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● Project are Typically initiated as a result of:
○ Market demand
○ Strategic opportunity/business need
○ Social need
○ Environmental consideration
○ Customer request
○ Technological advancement
○ Legal or regulatory requirement
○ Existing or forecast problem
Dr Mohamed Elfarran
SEC 1
Nov-2022

9. End Point: When to end a Project?
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● Objectives achieved.
● Objectives can’t be achieved.
● No more fund.
● No longer need the project.
● No Human Resource.
● Legal concerns.
Dr Mohamed Elfarran
SEC 1
Nov-2022

10. 10
What is the Project Management?
Project Management is the application of Knowledge,
skills, tools and techniques to project activities to meet
the project requirements.
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(This definition is taken from the Glossary of the Project Management Institute, A Guide to the Project Management Body of
Knowledge, (PMBOK® Guide) – Sixth Edition, Project Management Institute, Inc., 2017)
SEC 1
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11. Project Management
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● Effective Project Management Helps To:
• Meet business objectives;
• Satisfy stakeholder expectations;
• Be more predictable;
• Increase chance to success;
• Deliver the right products at the right time;
• Resolve problems;
• Respond to risk in a timely manner; etc.,
Dr Mohamed Elfarran
SEC 1
Nov-2022

12. Project Management
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● The Absence Of Project Management May Result In:
• Missed deadlines
• Cost overruns
• Poor quality
• Rework; etc.
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SEC 1
Nov-2022

13. Project Management
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 Effective And Efficient Project Management Enable Organizations
To:
 Tie project result to business goals,
 Compete more effectively in their markets,
 Sustain the organization,
 Respond to the impact of business environment changes on project.
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SEC 1
Nov-2022

14. Project, Program, Portfolio & Operations
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● Operation Management
Operation management is concerned with the ongoing production of
goods and /or services.
● Operation And Project Management
Ongoing operations are outside of the scope of the project; however,
there are an intersecting points where the two areas cross.
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SEC 1
Nov-2022

15. Project Management Key Questions ?!!!
Understanding The Fundamentals of Project Management
PM is designed to answer:
1) What business case is being addressed by this project?
2) What will you do?
3) How will you do it?
4) When you will Finish ?
5) How WELL did you do?
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16. Project Management Overview
1) What business case is being addressed by this project?
The project business case is a documented economic feasibility study.
❑ Business needs
❑ Analysis of situation
❑ Recommendations
❑ evaluation
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17. Project Management Overview
2) What will you do?
✓ The answer to this question will be framed in your project goal and
objective statements.
✓ In any case, your goal and objective statements given as part of a
Project Management Plan will clearly state your intentions.
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18. Project Management Overview
3) How will you do it?
✓ This answer will document your approach to the project in
your Project Management Plan for meeting the goal and
objective of the project.
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19. Project Management Overview
4) How will you know you did it?
That success criterion may be expressed in the form of Provide management with
information about how effectively achieving the objectives.
 Status report – where the project stand
 Progress report – what has accomplished
 Trend report – examine project results overtime to see performance is
improving or deterioration
 Variance report – Comparing actual result to planned
 Earned value – PV, EV, AC
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20. Project Management Overview
5) How well did you do?
✓ Determined by answering the following questions:
1. How well did your deliverables meet the stated
success criteria?
2. How well did the project team perform?
3. How well did the project management approach
work for this project?
4. What lessons learned that can be
applied to future projects?
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21. 21
The Project Constraints
“Managing a project typically includes, but is not limited to:
❑ Identifying requirements.
❑ Addressing the various needs, concerns & expectations of the stakeholders in
planning and executing the project.
❑ Setting up, maintaining and carrying out communications among stakeholders that
are active, effective, and collaborative in nature.
❑ Managing stakeholders towards meeting project requirements and creating project
deliverables.
❑ Balancing the competing project constrains which include, but not limited to:”
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Scope Budget
Quality Resources
Schedule Risk
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22. Project Management :Triple Constraints
“Scope, Time & Cost, All within Quality”
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23. Key Component
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● Project and development life cycle
A project life cycle is the series of phases that a project passes through from its start to its
completion.
● Project phase
A project phase is a collection of logically related activities that culminates in the completion
of one or more deliverables.
● Phase gate (review)
A project gate is held at the end of a phase
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24. Key Component
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● Project Stakeholders
A Stakeholder is an individual, group, or organization that may affect, be affected by, or
perceive itself to be affected by a decision, activity, or outcome of the project.
○ Internal Stakeholders: Sponsor, Resource manager, (PMO), Portfolio steering
committee, etc.,
○ External Stakeholder: Customer, End user, suppliers, Shareholders, etc.,
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25. 27
PM Process
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26. 28
PM Knowledge Areas
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27. PM Areas & Process Interactions
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28. 30
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29. Project Management Process Group
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30. Key Component
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● Project management process
The project life cycle is managed by executing a series of project management activities
known as project management processes. (Coffee)
● Project Management Process Group
○ Initiating Process Group
○ Planning Process Group
○ Executing Process Group
○ Monitoring And Controlling Process Group
○ Closing Process Group
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31. 33
Project Management Process Group
Initiating
Processes
Initiating
Processes
Planning
Processes
Planning
Processes
Controlling
Processes
Controlling
Processes
Closing
Processes
Closing
Processes
Executing
Processes
Executing
Processes

32. Project Management Process Group
1. Initiating Process Group
Those processes performed to defines a new project or a new phase of an existing
project by obtaining authorization to start the project or a phase.
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33. Project Charter
The process of developing a document that formally authorizes
the existence of a project, and provide the project manager with
the authority to apply organizational resources to the project
activities. The key benefit of this process is that it provides a direct
link between the project and the strategic objectives of the
organization, creates a formal record of the project.
1. Initiating Process Group
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34. Project Charter
Is the document issued by the project initiator or sponsor that
formally authorizes the existence of the project
○ Project purpose
○ Measurable project objectives and related success criteria
○ High level requirements
○ Over all project risk
○ Summary milestone schedule
○ Preapproved financial resources
1. Initiating Process Group
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35. Project Charter
○ Key stakeholders list
○ Project approval requirements (i.e., what constitutes project success,
who decides the project is successful, and who sign off on the project)
○ Project exit criteria (i.e., what are the conditions to be met in order to
close or to cancel the project or phase)
○ Assigned project manager, responsibility, and authority level.
○ Name and authority of the sponsor or other person(s)authorizing the
project charter.
1. Initiating Process Group
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36. Project Charter
1. Initiating Process Group
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37. Project Management Process Group
2. Planning Process Group
Those processes required to establish the scope of the project, refine the
objectives, and define the course of action required to attain the objectives that
the project was undertaken to achieve.
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38. Principles of Project Management 40
Planning Process
2. Planning Process Group
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39. Project Management Process Group
3. Executing Process Group
Those processes performed to complete the work defined in the project
management plan to satisfy the project requirements.
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40. Project Management Process Group
4. Monitoring and Controlling Process Group
Those processes required to track, review, and regulate the progress and
performance of the project, identify any areas in which changes to the plan are
required, and initiate the corresponding changes.
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41. Project Management Process Group
● Closing Process Group
Those processes performed to formally complete or close the project,
phase, or contract.
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42. Project Management Process Group
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43. 46
Process interaction
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44. 47
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45. Project Management Knowledge Areas
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46. 49
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47. PM Areas & Process Interactions
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48. Integration Management
Integration
Project Integration Management includes the processes and activities to
identify, define, combine, unify, and coordinate the various processes and
project management activities within the Project Management Process
Groups. In the project management context, integration includes
characteristics
of unification, consolidation,
communication, and interrelationship.
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49. Scope Management
Scope
Project scope Management Includes the processes required to ensure that
the project includes all the work required, and only the work required, to
complete the project successfully. Managing the project scope is primarily
concerned with defining and controlling what is and is not included in the
project.
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50. Schedule Management
Schedule
Project Schedule Management includes the processes required to manage
the timely completion of the project.
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51. Cost Management
Cost
Project Cost Management includes the processes involved in planning,
estimating, budgeting, financing, funding, managing, and controlling costs
so that the project can be completed within the approved budget.
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52. Quality Management
Quality
Project Quality Management includes the processes for incorporating the
organization’s quality policy regarding planning, managing, and controlling
project and product quality requirements in order to meet stakeholder’s
objectives. Also supports continuous process improvement activities as
undertaken on behalf of the performing organization.
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53. Resources Management
Resources
Project Resource Management includes the processes to identify, acquire,
and manage the resources needed for the successful completion of the
project. These processes help ensure that the right resources will be
available to the project manager and project team at the right time and
place.
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54. Communication Management
Communication
Project Communication Management includes the processes necessary to
ensure that the information needs of the project and its stakeholders are
met through development of artifacts and implementation of activities
designed to achieve effective information exchange.
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55. Risk Management
Risk
Project Risk Management includes the process of conducting risk
management plan, identification, analysis, response planning, response
implementation, and monitoring risk on the project.
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56. Procurement Management
Procurement
Project Procurement Management include the processes necessary to
purchase or acquire products, services, or results needed from outside
the project team. Project Procurement Management includes the
management and control processes required to develop and administer .
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57. Stakeholders Management
Stakeholder
Processes required to identify the people, group, or organizations that
could impact or be impacted by the project, to analyze stakeholders
expectation and their impact on the project, and to develop appropriate
management strategies for
effectively engaging stakeholders
in project decisions and execution.
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58. Dr Mohamed Elfarran 62
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59. How to be a Good Project Manager (members) !!
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60. The Role of Project Manager
● Understanding Project Environment
The project team should consider the project in its cultural, social,
international, political, and physical environmental context.
○ Cultural and social environment
Economic, Demographic, Educational, Ethical, Ethnic, Religious.
○ Physical environment
Knowledge about the local ecology and physical geography.
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61. The Role of Project Manager
● International and political environment
○ International, National, regional, and local laws and customs
○ Political climate
○ Time zone difference
○ National and regional holidays
○ Travel requirements for face to face meeting
○ The logistics of teleconferencing
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62. The Role of Project Manager
● General Management knowledge and skills
○ Financial management and accounting
○ Purchasing and procurement
○ Sales and marketing
○ Contracts and commercial laws
○ Manufacturing and distribution
○ Logistics and supply Chain
○ Health and safety practices
○ Information technology
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63. The Role of Project Manager
● Interpersonal Skills
○ Effective Communicating:
The exchange of information between the sender and the receiver.
○ Influencing the Organization:
The “ability to get things done”.
○ Leadership:
Developing a vision and strategy, and motivating people to achieve that
vision and strategy.
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64. The Role of Project Manager
○ Motivation:
Energizing people to achieve high levels of performance and to
overcome barriers to change.
○ Negotiation and conflict management:
Conferring with others to come to terms with them or to reach an
agreement.
○ Problem solving:
The combination of problem definition, alternatives identification and
analysis, and decision-making.
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