Looking to enhance your project management skills in Salesforce? Watch this recorded session to learn valuable tips and tricks that will make managing projects a breeze. Whether you're new to Salesforce or an experienced user, this video is packed with insights to help you succeed. Discover how to leverage Salesforce tools for effective project management and take your skills to the next level! What is Project Management? Why Project Management? What issues we face in Software Project? Dimension Of Project Management Project Manager Responsible PM Life Cycle in Software Project Management Framework Goal Of Project Management

2. Rizwan Qureshi
Asif Anwar

3. What is Project Management!

4. What is Project Management
Project management is the discipline of planning, organizing, and managing
resources to bring about the successful completion of specific project
objectives
A project is defines beginning and end, undertaken to create a unique
product, service, or result.

5. Why Project Management

6. Why Project Management
Project management is essential for a variety of reasons across different
industries and sectors. Here are some key reasons why project management
is important:
○ Goal Achievement: Project management helps organizations achieve their goals and
objectives by providing a structured approach to planning, executing, and completing projects.
○ Efficiency and Effectiveness: A well-managed project is more likely to be completed on time
and within budget, making efficient use of resources and minimizing waste.

7. Why Project Management
○ Risk Management: Project management involves identifying and managing risks proactively.
This helps organizations anticipate and mitigate potential issues, reducing the likelihood of
project failure.
○ Improved Communication: Project management emphasizes clear communication among
team members, stakeholders, and other relevant parties. Effective communication is crucial for
understanding expectations, resolving conflicts, and keeping everyone aligned.
○ Customer Satisfaction: Successfully completed projects lead to satisfied customers. Meeting
or exceeding customer expectations helps build trust and positive relationships, contributing to
long-term success.

8. Why Project Management
○ Resource Optimization: Project management ensures that resources, including time, money,
and personnel, are allocated efficiently to achieve project goals. This prevents overuse or
underutilization of resources.
○ Adaptability to Change: Project management methodologies like Agile allow teams to adapt
to changes in project requirements or priorities. This flexibility is important in dynamic
environments where change is common.
○ Continuous Improvement: Project management encourages a mindset of continuous
improvement. After completing a project, teams can analyze what worked well and what could
be improved, applying lessons learned to future projects.

9. Why Project Management
○ Strategic Alignment: Project management aligns individual projects with the overall strategic
goals of an organization. This ensures that resources are invested in projects that contribute to
the organization's long-term success.
○ Competitive Advantage: Organizations that excel in project management can gain a
competitive edge. They are more likely to deliver quality products or services on time and
within budget, which can set them apart in the marketplace.

10. Summary -Why Project Management
In summary, project management is a critical discipline that helps
organizations achieve their objectives, improve efficiency, manage risks, and
adapt to change. It provides a structured framework for planning and
executing projects, contributing to overall organizational success.

11. What issues we face in Software Project?

12. What issues we face in Software Project?
○ Scope Creep: Changes to the project scope that are not properly documented or controlled
can lead to scope creep. This can result in delays, increased costs, and a failure to meet the
original project objectives.
○ Unclear Requirements: Poorly defined or constantly changing requirements can lead to
misunderstandings, rework, and project delays. It's crucial to have a clear and well-
documented set of requirements from the beginning.

13. What issues we face in Software Project?
○ Inadequate Planning: Insufficient planning, including inaccurate estimates of time and
resources, can lead to project delays, cost overruns, and a failure to meet project goals.
○ Poor Communication: Ineffective communication among team members, stakeholders, and
different project teams can lead to misunderstandings, delays, and a lack of alignment on
project goals.
○ Lack of Stakeholder Involvement: Inadequate involvement and engagement of key
stakeholders can result in projects that do not meet their needs or expectations. Regular
communication and collaboration with stakeholders are essential.

14. What are the issues face in Software Project?
○ Quality Assurance Issues: Inadequate testing and quality assurance processes can lead to
the release of software with bugs and defects, impacting user satisfaction and the overall
success of the project.
○ Resource Constraints: Limited availability of skilled resources, such as developers or testers,
can lead to project delays or compromise on the quality of the deliverables.
○ Technology Challenges: Rapid changes in technology or the use of unfamiliar technologies
can pose challenges for development teams, leading to delays and increased risk.

15. What issues we face in Software Project?
○ Integration Challenges: Issues may arise when integrating different components or systems, especially in
large-scale projects. This can result in compatibility problems and functionality issues.
○ Project Management Issues: Ineffective project management, including poor decision-making, inadequate
risk management, and lack of contingency planning, can contribute to project failure.
○ Team Collaboration: Poor collaboration and communication within the development team can hinder
progress, lead to misunderstandings, and affect the overall team morale.
○ External Dependencies: Reliance on external vendors or third-party components can introduce risks,
especially if there are delays or issues with the external dependencies.

16. Summary -What issues we face in Software Project?
To address these issues, effective project management practices, clear
communication, stakeholder engagement, and a focus on quality assurance
are essential. Regular monitoring, adaptation to change, and learning from
past projects can also contribute to the success of software projects.

17. Dimension Of Project Management

18. Dimension Of Project Management
○ The scope dimension involves clearly defining the
boundaries and objectives of the project.
It answers the questions of what needs to be
accomplished, what is included, and what is
excluded.
○ Time: The time dimension relates to the project
timeline and deadlines. It includes the project
schedule, milestones, and the overall duration
required to complete the project.
○ Cost:The cost dimension encompasses the
financial aspects of the project, including the
budget, resource costs, and any other expenses
associated with project activities.

19. Project Manager Responsible

20. Project Manager Responsible’;
Project management involves a set of activities that are organized and executed to achieve project
goals within the defined constraints of scope, time, cost, and quality. The specific activities may vary
depending on the project management methodology used (e.g., Waterfall, Agile), but here are
common project management activities:
1- Initiation:
○ Define the project's purpose, objectives, and feasibility.
○ Identify stakeholders and establish communication channels.
○ Develop a project charter outlining project scope, goals, and straints.
○ Obtain approval or authorization to proceed.

21. Project Manager Responsible’;
2- Planning:
○ Develop a detailed project plan covering scope, schedule, budget, resources, risk
management, and quality.
○ Create a work breakdown structure (WBS) to break down the project into manageable tasks.
○ Identify dependencies between tasks and establish task sequences.
○ Develop a project schedule with milestones and deadlines.
○ Allocate resources and estimate costs.
○ Develop risk management plans to identify, assess, and address potential risks.

22. Project Manager Responsible’;
3- Execution:
○ Assemble the project team and assign responsibilities.
○ Communicate the project plan to stakeholders.
○ Execute the project plan by carrying out the defined activities.
○ Monitor and manage project resources, tasks, and progress.
○ Address and resolve issues that arise during project execution.
○ Implement quality assurance and control measures.

23. Project Manager Responsible’;
4- Monitoring and Controlling:
○ Track project progress against the project plan.
○ Monitor and control project risks.
○ Measure project performance and compare it to the baseline.
○ Manage changes to the project scope, schedule, or budget.
○ Conduct regular status meetings and reports.
○ Ensure that the project is on track to meet its objectives.

24. Project Manager Responsible’;
5- Closing:
○ Complete all project activities and deliverables.
○ Verify that all project requirements have been met.
○ Obtain customer or stakeholder acceptance.
○ Close out contracts and procurement activities.
○ Document lessons learned and conduct a project review.
○ Archive project documentation and deliverables.

25. Project Manager Responsible’;
6- Communication:
○ Establish and maintain effective communication channels.
○ Regularly update stakeholders on project progress.
○ Share relevant information, including changes, risks, and issues.
○ Foster collaboration among team members.
○ Ensure that communication is clear, concise, and targeted to the audience.

26. Project Manager Responsible’;
7- Risk Management:
○ Identify potential risks to the project.
○ Assess the likelihood and impact of each risk.
○ Develop risk response plans to mitigate or address identified risks.
○ Monitor and manage risks throughout the project lifecycle.
○ Adjust plans as needed based on changing risk profiles.

27. PM Life Cycle in Software

28. Project Management Framework

29. Project Management Framework
A project management framework is a structured methodology that provides guidelines, processes, and best
practices for planning, executing, monitoring, and closing projects. It serves as a foundation for project managers
and teams to ensure that projects are managed effectively and consistently. Different frameworks may emphasize
various aspects of project management, and the choice of a framework often depends on the nature of the project,
organizational preferences, and industry standards. Here are some commonly used project management
frameworks:
1- Waterfall:
○ The Waterfall model is a linear and sequential approach where each phase of the project must be completed
before moving on to the next. It is a traditional and structured method suitable for projects with well-defined
requirements.
○ Key Characteristics: Phases include requirements, design, implementation, testing, deployment, and
maintenance.

30. Project Management Framework
2- Agile:
○ Agile is an iterative and incremental framework that emphasizes flexibility and adaptability. It
divides the project into small, functional increments called iterations, allowing for frequent
reassessment and adjustments.
○ Key Characteristics: Scrum, Kanban, and Extreme Programming (XP) are popular Agile
methodologies. Continuous collaboration with stakeholders and the ability to respond to
change are core principles.

31. Project Management Framework
3- Scrum:
○ Scrum is an Agile framework that focuses on collaboration, accountability, and iterative
progress. It divides the project into time-boxed iterations called sprints and uses roles like
Scrum Master, Product Owner, and Development Team.
○ Key Characteristics: Daily stand-up meetings, sprint planning, sprint review, and retrospective
are key Scrum ceremonies.

32. Project Management Framework
4- Kanban:
○ Kanban is a visual framework that emphasizes continuous delivery and flow. It uses visual
boards to represent tasks, limits work in progress (WIP), and focuses on optimizing the
efficiency of the workflow.
○ Kanban boards, visualizing work, and managing WIP are central elements.
& Other Methodologies Like PRINCE, LEAN, XP

33. Goal Of Project Management
1. Meeting Project Objectives
2. Completing Projects on Time
3. Managing Costs and Budget
4. Ensuring Quality
5. Managing Scope
6. Mitigating Risks
7. Effective Communication
8. Adapting to Change
9. Satisfying Stakeholders
10. Improving Processes
11. Maximizing Resources
12. Ensuring Customer Satisfaction
13. Facilitating Team Collaboration

34. neXt Upcoming Session
Project Management Framework
● Agile
● Scrum
● Kanban
● XP
● Lean
Dec 30, 2023