This presentation summarizes the successful migration of JA Fukuoka City, a Japanese agricultural cooperative, from Microsoft Office to LibreOffice. JA Fukuoka City migrated over 400 PCs to LibreOffice in 2011 to reduce costs and enable the use of presentation and drawing software by all employees. They shared their migration experience and manuals openly under Creative Commons licenses to help others. Their open sharing approach has encouraged other organizations like Tokushima prefectural government to follow their lead in adopting LibreOffice. While vertical writing support and Japanese font options are still limited in LibreOffice, JA Fukuoka City has found the software sufficient for their business needs and avoids vendor lock-in through its open format documents and free

1. 1
LibreOffice Aarhus 2015 Conference Presentation
Be Open, Share Everything!
How to successful migration to LibreOffice
in non-technical organization
Shinji Enoki (shinji.enoki@gmail.com)
Koutarou Watanabe
2015-09-24

2. 2
LibreOffice Aarhus 2015 Conference Presentation
Talk summary
In Japan, most of all LibreOffice users don't share knowledge
Follow JA Fukuoka City, Be Open, Share Everything!
I talk migration case study of JA Fukuoka City

3. Who am I? (1)
Shinji Enoki ( 榎真治 )
A member of LibreOffice Japanese Team
Main activity: organize events, grows community
I am not an engineer
Koutarou Watanabe ( 渡辺浩太郎 )
A staff of JA Fukuoka City
Former IT manager of JA Fukuoka City, and led LibreOffice
migration

4. Who am I? (2) history
I was join first Open Source community: LILO
(Linux users group in Kansai, Japan) 2001-now
Contribute OpenOffice.org community (2008-2011/3)
Kansai OpenOffice.org Study Meeting (3 or 4 times / year)
Now, Change name -> Kansai LibreOffice Study Meeting
QA coordinator in Japanese Language Project
OOo support business ( OOo Team in Good-day,Inc. )
OpenOffice.org internship program for QA
Good-day,Inc. was crash at 2011
-> freelance , now collaboration with iCRAFT Corp.

5. Who am I? (3) 2010-Now
LibreOffice Japanese Team (March 2011 , founding members)
Events organize
LibreOffice day @JUSO Co-working (every month, 3rd
Wen, 20 times)
Kansai LibreOffice Study Meeting (3 times / year)
LibreOffice hackfest ( for QA, Translate, Development)
Join OpenSource Conference, Kansai OpenSource
(7-8 times / year) booth and presentation

6. Sharing knowledge:
JA Fukuoka City
Many manuals have been shared under CC-BY-NC
Watanabe-san and kumagai-san have talks in several events

7. http://www.ja-fukuoka.or.jp/libre/

8. Manual lists
Writer & Calc User manual
Next step of Writer & Calc
Excel to Calc macros migration guide
LibreOffice migration guide
Base manual
Draw manual

9. Why they share?
To appeal using LibreOffice
to reduce trouble exchanging their documents with others
To help other LibreOffice users.
To Get feedback

10. The documents can also be
downloaded from major site

11. Web news
(for IT Professional news site)
http://itpro.nikkeibp.co.jp/article/NEWS/20120206/380211/

12. The Follower:
Tokushima pref. government
Following JA Fukuoka City
PC: 4000 clients migration to LibreOffice
Open manuals: CC-BY 4.0 by the website
http://www.pref.tokushima.jp/docs/2011081000092/

13. OpenSource Conference 2012@Fukuoka
2012-12-08

14. Kyushu LibreOffice Study Meeting #3
2013-07-13

15. Kansai Study Meeting #10
2015-07-11

17. Migration summary
for JA Fukuoka City
Migration, since 2011
LibreOffice install:about 400 clients
MSO install: about 150 clients
People: 400-500
PC 200 → 400 clients (+200)
a half amount of PC clients than their employees

18. About JA Fukuoka City
Japan Agricultural Cooperatives
Whole Japan cooperation
JA Fukuoka-city
Fukuoka city’s regional
branch of JA
Fukuoka-city is a capital of
Fukuoka pref.

19. LibreOffice Support Team
in JA Fukuoka City
Migration(2011): Two person, Watanabe-san and Morifuji-san
Now: Kumagai-san, Yamashita-san
Kumagai Watanabe Morifuji

20. Why migration to LibreOffice?
Goal: Every employees have their own PC clients
Especially, to sales persons
But the budget is limited.
Is MSO necessary?
Install presentation / drawing to all clients
To empower sales activities
PowerPoint and Visio are too expensive
Sub goal: Unify all PC clients environments

21. Decision making
Bottom up – top down approach
Watanabe-san has researched and made the migration
plan,
The boss said. Can you do it?
Yes, Of course.
OK
The “social capital” is important!

22. How to migration?
Watanabe-san understood well all employees' business tasks.
Mindset: Office productivity is just a Business tool.
Decision point : it enough in doing the business.
MSO is necessary? It's not users' matter.
The support team judged.
Watanabe-san involved power users, first.
User support: quickly response.

23. Manual use pattern
Q(users): how to use this?
A(support team):
OK, open ○○ page of manual.
Please put a tag
The same question is stopped.
Users make it a practice which reads the manual.

24. The same points
from TDF Whitepaper
It is almost same as White paper.
All PC were installed LibreOffice
ODF is selected as the standard format of an internal
document.
Macro files searched first, then considered to port to
LibreOffice

25. Different points
from TDF Whitepaper
Does not train basic operations.
Training target: Draw, Base, Pivot table of Calc.
Without vender's support
Support vender does not almost exist in Japan.
The format conversion of already existing files requested to
power users, before migration.
It will be training.
Power (=Difficult) users to be supporters.

26. LibreOffice's good points
for JA Fukuoka City
Draw and Impress are available to all the members.
Run away from Microsoft's “Version-up hell”
License management is unnecessary.

27. Problem points
for JA Fukuoka City
A careful test is required at the time of the version up.
It takes the time of the update work.
Japanese Free Fonts is very little.
Vertical Writing (top to bottom) functionality is weak.

28. Conclusion
JA Fukuoka City was sharing and became happy.
Let's follow them, Be Share, Open Everything!

29. All text and image content in this document is licensed under the Creative Commons Attribution-Share Alike 3.0 License
(unless otherwise specified). "LibreOffice" and "The Document Foundation" are registered trademarks. Their respective logos
and icons are subject to international copyright laws. The use of these therefore is subject to the trademark policy.
Thank you!
Shinji Enoki (shinji.enoki@gmail.com)