Why migrate your company to OpenOffice.org? And how? It is the English and updated version of "OpenOffice.org is Right for You" slide.

1. OpenOffice.org Migration
Why & How
Osdev
Samphan Raruenrom Open Source Development Co., Ltd.
samphan@osdev.co.th www.osdev.co.th
Copyright © 2010 Open Source Development Co., Ltd.
This work is licensed under a
Creative Commons Attribution-Noncommercial-No Derivative Works 3.0 License

2. Why Migrate from MS Office?
Facts
Perfect office suite, tons of features
Cost ฿12,000 / user
Most users use few features
IT Planning Difficulties
More users – buy now or take risks
New release – upgrade or out
Who control your IT investment plan?

3. Why Migrate to OpenOffice?
Best MS Office replacement
Look & feel like Office 2003
With 90% Office 2003 features
Enough for 80% office users
Open & save MS Office formats
Cost ฿0 / user
Plus one-time migration cost / company

4. Word vs. Writer

5. Excel vs. Calc

6. PowerPoint vs. Impress

7. OpenOffice.org Developers
Business Community
Oracle - owner NECTEC
Novel SIPA
Google Osdev
IBM
Intel
RedHat

8. OpenOffice.org Corporate Users
Country Customer/User Industry/Vertical Seats
US/Global Sun Microsystems IT >30,000
Singapore Ministry of Defense Governm
Governmentent 25,000
France Ministry of Agriculture & Fishing Governm
Governmentent 15,000
Germany LVM Finance 7,700
Hungary Institutions in ITP1-5 projects Public Sector 6,300
UK Bristol City Council Governm
Governmentent 5,000
Global Novell IT 4,000
Germany Karstadt Retail 2,500
Turkey Central Bank of Turkey Finance 2,500
Hungary e-Magyarország points Goverm ent 2,300
France Informatique CDC IT/Finance 1,200
France French National Assembly Governm
Governmentent 1,100
Malaysia Kedah State Secretariat Office Governm
Governmentent 1,000
Germany Stuttgarter Versicherung Finance 900

9. OpenOffice.org Local Success Stories
EGAT Thai Airway
10,000 users. Migration started in 15,000 users. Migration started in
2549, save 126 million Baht. Now 2550. Now MS Office is charged
use OpenOffice.org > 70%. internally to the department that need.
NHA S&P
All 300 branches have only
2,000 users. Migration started in OpenOffice.org. Now migrate the
2551 to use OpenOffice.org as much headquarter successfully >90%.
as possible.
More success without story
1 big bank, 1 big financial group, 1
agricultural product group, many
SMEs

10. OpenOffice.org Market Share
Date Analyst Estimated Market Share Market Details
Decem 2003
ber J upiter Research 6.00% SMB in N. America
March 2004 Forrester 8.50% 140 m N. Am
ajor erica companies
October 2004 CSC 14.00% Large enterprise
October 2005 Yankee Group 19.00% SMB
102 IT executives in Large W.
Septem 2008
ber Forrester/Bull 62% using, 19% planning European Enterprises using OSS
OpenOffice by Geography Office Suite Market Share

11. OpenOffice.org Migration - Why?
Why possible?
Office 2003 look & feel
OpenOffice.org & Office users can collaborate
Why go?
Cost-saving, simple (no) license management
Freedom to plan investment, platforms, UI language
To implement ISO 27000, because ODF (ISO 26300)
documents are accessible forever

12. OpenOffice.org Migration - What?
migrate
Before After

13. OpenOffice.org Migration - Why?
Cost saving is good?
But how much?

14. Case 1 : MS Office only
Number of office user = 1,000 users
Already have MS Office = 500 license
Need more 1000-500 = 500 license
MS Office Standard license price = ฿12,000
Investment to complete 100% license
= 500 × ฿12,000
= ฿6,000,000

15. Case 2 : Mix in OpenOffice.org
Migrate users to OpenOffice.org 70%
OpenOffice.org users = 70%×1,000 = 700 license
MS Office users = 30%×1,000 = 300 license
Already have MS Office 500 license = invest ฿0
Investment to complete 100% license
Migration cost, says ฿1,000,000
ROI
License cost saving = ฿6,000,000 - ฿0
ROI = (6,000,000-1,000,000)/1,000,000 = 500%

16. OpenOffice.org Migration – How?
Do It Yourself Do It With
a migration consultant
OK if < 100 users Communications
May be costly Implement the change
May be painful Assess users who can't go
May fail Migrate means uninstall Office
Provide training & support

17. OpenOffice.org Migration - Difficulties
Difficulties in migration come from 4 sources
1. Document conversion
2. OpenOffice.org
3. Enterprise applications
4. The changes itself
1-3 are much easier to manage than 4

18. Difficulties #1 Document Conversion
Word, Excel, PowerPoint documents
Conversion may cause small formatting error
Can be fixed manually
VBA macro conversion doesn't work yet
Access database applications not convertible

19. Difficulties #2 OpenOffice.org
Small differences in look & feel
Known set of missing features
Need more RAM to open large files
No Outlook replacement yet

20. Difficulties #3 Enterprise Applications
Packaged Software
SAP, MS Exchange, MS SharePoint
Custom Software
Internal development
External development

21. Difficulties #4 The changes
People hate changes, esp. if consider unnecessary
Inconvenience during changes
Belief that resistant can stop the changes
Gasohol effect
the latest change to be blamed for all problems afterward

22. Success Factors…
Enforce as organization policy signed by CEO
Set a workable goal, migrate the right people
Communicate why, how and when to everyone
Prefer quick wins, work the easiest target first
Train 50%-100% of all users
Tell the truth, all limitations and problems

23. Simple Migration Process
user doc app
survey analysis analysis anticipate & fix
compat problems
policy signed assessment uninstall MSO
by CEO finding who need MSO
internal announce users
communication to uninstall MSO technical support
install OpenOffice.org fix compat
to all PC training
problems

24. Why Osdev?
Microsoft Office = Cost
OpenOffice.org = Cost Saving
Osdev + OpenOffice.org = Cost Saving - Pain

25. Experince
OfficeTLE – Thai OpenOffice.org 1.0
Thai Firefox/Thunderbird & MozTLE Addon
Chantra – Selected OSS Colection for Windows
OpenOffice.org Addons, e.g. ThousandSeparator
Open Office Club - Blog, Forums & FAQs
Turnkey OpenOffice.org Migration for Corporates

26. Turnkey Migration
Assessment
Classify users based on whether they need MS Office
Implementation
Manage the changes into the organization
Customize the installer for specific requirement
Organize and design PR campaign
Training
Live with OpenOffice.org and collaborate with those
who use MS Office
Support Plan
Additional Compatibility Problem Solving
Macro, MS Access, Application compatibility problem

27. Conclusion
OpenOffice.org Migration
What? Replace with OpenOffice.org those who
don't need MS Office
Why? Save COST
How? Manage the changes carefully into your
organization
When? Now!