Whether you are veteran nonprofit board member or are joining the Boulder Chamber Orchestra board as your first governance experience, the essential elements of board governance are critical for healthy leadership. Join nonprofit governance expert, Emily Davis, in a discussion about governance best practices including: − Governing roles and responsibilities. − Various “hats” board members’ wear and when to wear each one. − Clearer roles, expectations, and commitments of board and staff in organizational leadership. − Strategies for effective recruitment and retention of boards. − Enhancing accountability among board leadership for sustainability. Matching the passion for a mission with governance essentials will serve you as an individual board member, Boulder Chamber Orchestra, and create engagement within the board.

1. COVERING YOUR BOARD BASES
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Boulder Chamber Orchestra
Emily Davis, MNM, CGT
Emily Davis Consulting
September 23, 2014

2. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
TURN ON YOUR TECH
Follow the conversation…
@AskEmilyD
@bldrchamberorch
#governance
#nonprofit
#leadership
#philanthropy

3. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
A LITTLE ABOUT ME

4. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
A LITTLE ABOUT YOU…
30 seconds or less
Name &
Title
1 Question
for Today 1 Nonprofit
Governance
Buzz Word

5. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
WHAT ARE YOUR FEARS?

6. Roles & Responsibilities
Hats We Wear
Shared Leadership
/emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
LET’S GET STARTED:
GOVERNANCE

7. 10 BASIC BOARD RESPONSIBILITIES
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1. Determine mission &
purpose
2. Select the chief
executive
3. Support & evaluate
the chief executive
4. Ensure effective
planning
5. Monitor & strengthen
programs & services
6. Ensure adequate
financial resources
7. Protect assets &
provide financial
oversight
8. Build a competent
board
9. Ensure legal & ethical
integrity
10. Enhance the
organization’s public
standing

8. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
ACTIVITY
How does the board as a whole
perform the 10 responsibilities listed?
Rate the board as a whole on a scale
from 1 – 4.
4 = Outstanding
3 = Good
2 = Fair
1 = Poor

9. BOARD ROLES & RESPONSIBILITIES
/emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
Set
organizational
direction
Provide
oversight
Ensure
necessary
resources

10. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
WHY 100% BOARD GIVING??

11. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
SPHERES OF INFLUENCE NEW DONORS
direct mail, events
ANNUAL DONORS
Direct appeals,
volunteer involvement
MAJOR DONORS
Personal relationships
Committee and board
involvement
PLANNED GIFTS
Personal relationships
& involvement
Could be anyone!

12. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
FUNDRAISING PROCESS
Prospecting Identification Preparation
Cultivating Build the
Relationship
Engage the
Donor Ask for the Gift
Stewarding Recognition Reporting Communicating Engagement

13. /emilydavisconsulting /AskEmilyD
FEARLESS FUNDRAISING:
A BOARD MEMBER
@bldrchamberorch
#nonprofit
#governance
CHECKLIST!
Fundraising opportunities
and responsibilities for
board members
Be honest. Be realistic.
Take a risk!

14. THE DIFFERENT HATS WE WEAR…
/emilydavisconsulting /AskEmilyD
Volunteer
Hat
@bldrchamberorch
#nonprofit
#governance
Legal Hat
Ambassador
Hat

15. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
ENSURE BOARD & ED ENGAGEMENT*
ED is displacing board
GOVERNANCE AS
OBSERVATION
ED is in constructive
partnership with board
GOVERNANCE AS
LEADERSHIP
ED is going thru the
motions with the board
GOVERNANCE AS
ATTENDANCE
ED is displaced by board
GOVERNANCE AS
MICROMANAGEMENT
E
D
ENGAGEMEN
T
BOARD ENGAGEMENT
* Source: Richard Chair et. al. “Governance as Leadership”

16. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
EXERCISE TIME!
Write “board” in the space provided if you
think it is a board responsibility.
Write “staff” if you think it is a
responsibility carried out by the staff.
Write “both” if you think it is a
responsibility shared by staff and board.

17. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
Board
Leads
Shares values thru policies
that put mission in action
Hires, supports, assesses
ED
Opens funding resources in
community
Oversees financial due
diligence
Recruits & retains new
board members
ED Leads
Develops/ Proposes policy
questions
Hires, supervises,
motivates staff
Develops & implements
programs
Shared
Leadership
Strategic plan
Fundraising plan &
strategies
Evaluations
Prep board meetings
SHARED LEADERSHIP

18. HOW FUNCTIONAL ARE WE?
Dysfunctional
Functional
/emilydavisconsulting /AskEmilyD
Exceptional
@bldrchamberorch
#nonprofit
#governance
Dramatic
Disengagement
Conflict
Of no real
consequence
Responsible
Compliant
Anticipates
Plans
Sees
opportunities
Unconscious Conscious Enlightened

19. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
CONFLICT MANAGEMENT

20. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
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EVALUATION

21. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
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22. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
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RECRUITMENT &
RETENTION… THAT
ROCKS!

23. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
WHAT WORKS?

24. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
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COMMUNICATE EXPECTATIONS

25. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
TIMELINE
Month
1
• Review docs & past recruitment
• Design self-eval
Month
2
• Conduct self-eval & demo matrix
• Design application, interview questions & outreach messaging
Month
3
• Add to website & send to networks
Month
4
• Schedule & conduct interviews
• Invite to board meeting
Month
5
• Host at board meeting
• Make recommendations
Month
5
• Inform candidates
• Schedule orientation
• Introduce board buddies
Month
6
• Debrief process
• Document for future

26. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
SELF ASSESSMENT

27. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
CREATE A PIPELINE
Event or
community
volunteer
Committee
member
Board
member at
large
Board
officer
Honorary
board
member

28. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
APPLICATION PROCESS

29. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
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ALWAYS SHARE…

30. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
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OUTREACH

31. /emilydavisconsulting /AskEmilyD
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VETTING CANDIDATES

32. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
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DUE DILIGENCE

33. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
WRAP UP

34. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
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35. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
FINDING SUCCESS
Expectations
Joyful
leadership
Accountability
Success!
Science Art

36. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
ORIENTATION

37. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
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BOARD CULTURE

38. OVER-COMMITTED
BUSY, BUSY, BUSY
ORGANIZER
/emilydavisconsulting /AskEmilyD
LIKES RECOGNITION
@bldrchamberorch
#nonprofit
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WHAT MAKES ‘EM TICK*
• Always YES
• Wants to help
everyone &
everything
• Caution!
• Need lots to
stay engaged
• Don’t let them
sit around
• Verbal &
print
• Use titles &
acknowledg
ment
• Stays focused & on track
• Great for events
• May get discouraged by
others’ lack of support
• Lots of ideas for
improvement
• Pair with an Organizer
to keep things moving
CREATIVE
*Abigail Harmon

39. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance

40. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
BOARD REPORTS

41. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
PROFESSIONAL DEVELOPMENT
Trainings
Associations
Practice
leadership

42. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
RECOGNITION

43. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
ARE YOU READY TO ROCK?
What is ONE thing
you will take
towards your
board recruitment
or retention
practices?

44. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance

45. /emilydavisconsulting /AskEmilyD
@bldrchamberorch
#nonprofit
#governance
Emily Davis, MNM
Emily Davis Consulting
(720) 515-0581
emily@emilydavisconsulting.com
emilydavisconsulting.com
emilydavisconsulting.com/blog