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SHAREPOINT
LISTS 101
Thomas Duff – 12/13/2013
Agenda
• What are Lists?
• What kind of data can be stored in a List?
• How do you view the data in a List
• Questions
Everything is a List in SharePoint
You’ll see the word List in many places to remind you.
A List is made up of fields known as Columns
Views are used to show the List Items in your List
To see all the Lists in your site, useAll Site Content
There are various types of Lists and Libraries
This was the List I created for the Views 101 session
The list of templates are mostly List templates
Using a Custom List template for our demo
SharePoint creates the new List for you
You are now the proud owner of a new List
These are the default columns for a Custom List
The Title column is required (but can be renamed)
Creating a Multiline Column
Options for a Multiline Columns
Here’s how your new column looks in the List
Creating a Choice Column
Options for a Choice Column
Creating a Number Column
Options for a Number Column
Creating a Currency Column
Options for a Currency Column
Creating a Date and Time Column
Options for a Date and Time Column
Creating a Lookup Column
Options for a Lookup Column
Creating a Yes/No Column
Options for a Yes/No Column
Creating a Person or Group Column
Options for a Person or Group Column
Creating a Hyperlink or Picture Column
Options for a Hyperlink or Picture Column
Creating a Calculated Column
Options for a Calculated Column
All the columns we created for this List
Do you need the columns reordered?
Filling out the default form for the List Item
Filling out the default form for the List Item
Some column features in specific fields
Some column features in specific fields
And here’s what the view of your List looks like…
And here’s what the view of your List looks like…
And if you want to export your List to Excel…
Questions?
• Email: duffbert@gmail.com
• This presentation and associated Word document with
this information will be post...
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SharePoint Lists 101

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This presentation was used in our company's internal SharePoint User Group for some training opportunities.

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SharePoint Lists 101

  1. 1. SHAREPOINT LISTS 101 Thomas Duff – 12/13/2013
  2. 2. Agenda • What are Lists? • What kind of data can be stored in a List? • How do you view the data in a List • Questions
  3. 3. Everything is a List in SharePoint
  4. 4. You’ll see the word List in many places to remind you.
  5. 5. A List is made up of fields known as Columns
  6. 6. Views are used to show the List Items in your List
  7. 7. To see all the Lists in your site, useAll Site Content
  8. 8. There are various types of Lists and Libraries
  9. 9. This was the List I created for the Views 101 session
  10. 10. The list of templates are mostly List templates
  11. 11. Using a Custom List template for our demo
  12. 12. SharePoint creates the new List for you
  13. 13. You are now the proud owner of a new List
  14. 14. These are the default columns for a Custom List
  15. 15. The Title column is required (but can be renamed)
  16. 16. Creating a Multiline Column
  17. 17. Options for a Multiline Columns
  18. 18. Here’s how your new column looks in the List
  19. 19. Creating a Choice Column
  20. 20. Options for a Choice Column
  21. 21. Creating a Number Column
  22. 22. Options for a Number Column
  23. 23. Creating a Currency Column
  24. 24. Options for a Currency Column
  25. 25. Creating a Date and Time Column
  26. 26. Options for a Date and Time Column
  27. 27. Creating a Lookup Column
  28. 28. Options for a Lookup Column
  29. 29. Creating a Yes/No Column
  30. 30. Options for a Yes/No Column
  31. 31. Creating a Person or Group Column
  32. 32. Options for a Person or Group Column
  33. 33. Creating a Hyperlink or Picture Column
  34. 34. Options for a Hyperlink or Picture Column
  35. 35. Creating a Calculated Column
  36. 36. Options for a Calculated Column
  37. 37. All the columns we created for this List
  38. 38. Do you need the columns reordered?
  39. 39. Filling out the default form for the List Item
  40. 40. Filling out the default form for the List Item
  41. 41. Some column features in specific fields
  42. 42. Some column features in specific fields
  43. 43. And here’s what the view of your List looks like…
  44. 44. And here’s what the view of your List looks like…
  45. 45. And if you want to export your List to Excel…
  46. 46. Questions? • Email: duffbert@gmail.com • This presentation and associated Word document with this information will be posted for all to use.

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