Deciding on a New LMS:An Inclusive RFP and Decision Making Process<br />Rhonda D. Blackburn, PhD<br />C. Christine Salmon,...
What are we going to do?<br />Who we are<br />Why RFP<br />Process<br />Timeline<br />Results<br />Outcomes and Issues<br />
Who we are<br />University of Texas at Dallas<br />Approximately 15,000 students and 800 faculty<br />Four online programs...
Why Conduct An RFP?<br />Blackboard Vista end of life<br />Buy-in from faculty and students<br />Two systems on campus<br ...
Our Process<br />LMS Committee<br />Instructional Technology survey<br />Focus groups<br />Request for Proposal<br />Revie...
Timeline<br />Summer 2010<br />Sent out survey<br />Fall 2010 <br />Reviewed survey<br />Conducted focus groups<br />Start...
Timeline continued<br />Spring 2011<br />Finished RFP, sent it out (March 7)<br />Deadline for proposals (April 4)<br />De...
Timeline continued<br />Summer 2011<br />Begin backend implementation and integration with PeopleSoft<br />Begin building ...
Timeline continued<br />Spring 2012<br />Complete backend implementation and integration with PeopleSoft<br />Complete doc...
Timeline continued<br />Fall 2012<br />Add more faculty to the summer pilot group<br />Continue to run simultaneously with...
Timeline continued<br />Summer 2013<br />Everyone is on new system and old system is used only as archive, no one is on ol...
At large input<br />Instructional Technology Survey<br />Focus groups<br />11 focus groups<br />4 faculty (1 online)<br />...
Instructional tech Survey<br />Desire for more online courses<br />Single sign-on<br />Easy navigation<br />Reliability an...
Focus groups process<br />Determined number and target audiences<br />Developed guiding questions<br />Developed pre-focus...
Results – overall<br /><ul><li>Students
Lack of use by faculty
Few fully online courses – used as support
Concern with stability</li></ul>Faculty<br />Faculty unaware of existing features<br />Faculty training<br />Easy migratio...
Results <br />Usability<br />Tools<br />Accessibility<br />Overall improvements<br />
usability<br />Powerful but for power users<br />Learning curve is more work than it’s worth<br />Could look more modern, ...
tools<br />Communication<br />Collaboration<br />Assessment<br />Learning modules<br />Course management<br />Integrated t...
Integrated tools<br />Library, library reserves (f)(s)<br />Video server, YouTube, iTunesU (f)<br />Google docs (f)<br />T...
Additional functionality<br />Online document editing (f)<br />Push notification for course updates (s)<br />Notification ...
Overall improvements<br />Login<br />Mobile<br />Public<br />Migration<br />Listings<br />myCourses<br />
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Deciding on a New LMS-An Inclusive RFP and Decision-Making Process

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Deciding on a New LMS-An Inclusive RFP and Decision-Making Process

  1. 1. Deciding on a New LMS:An Inclusive RFP and Decision Making Process<br />Rhonda D. Blackburn, PhD<br />C. Christine Salmon, PhD<br />University of Texas at Dallas<br />
  2. 2. What are we going to do?<br />Who we are<br />Why RFP<br />Process<br />Timeline<br />Results<br />Outcomes and Issues<br />
  3. 3. Who we are<br />University of Texas at Dallas<br />Approximately 15,000 students and 800 faculty<br />Four online programs<br />
  4. 4. Why Conduct An RFP?<br />Blackboard Vista end of life<br />Buy-in from faculty and students<br />Two systems on campus<br />Go with the best solution for our campus<br />
  5. 5. Our Process<br />LMS Committee<br />Instructional Technology survey<br />Focus groups<br />Request for Proposal<br />Review submissions<br />Bring top three companies to campus<br />Decide on the new LMS<br />
  6. 6. Timeline<br />Summer 2010<br />Sent out survey<br />Fall 2010 <br />Reviewed survey<br />Conducted focus groups<br />Started writing RFP<br />
  7. 7. Timeline continued<br />Spring 2011<br />Finished RFP, sent it out (March 7)<br />Deadline for proposals (April 4)<br />Develop rubric to evaluate vendors<br />Bring in top three vendors, have faculty and students involved<br />Decide on new LMS (hosted or self-hosted?)<br />
  8. 8. Timeline continued<br />Summer 2011<br />Begin backend implementation and integration with PeopleSoft<br />Begin building documentation<br />Fall 2011<br />Continue backend implementation and integration with PeopleSoft<br />Continue documentation<br />
  9. 9. Timeline continued<br />Spring 2012<br />Complete backend implementation and integration with PeopleSoft<br />Complete documentation<br />Begin training faculty who will use it in Summer<br />Begin migrating content from old LMS<br />Summer 2012<br />Pilot new LMS, run simultaneously with old LMS<br />Continue training<br />Continue migrating content from old LMS<br />
  10. 10. Timeline continued<br />Fall 2012<br />Add more faculty to the summer pilot group<br />Continue to run simultaneously with old LMS<br />Continue training<br />Continue migrating content from old LMS<br />Spring 2013<br />Any faculty who want to use new LMS can<br />Continue to run simultaneously with old LMS<br />Continue training<br />Continue migrating content from old LMS<br />
  11. 11. Timeline continued<br />Summer 2013<br />Everyone is on new system and old system is used only as archive, no one is on old LMS<br />Migrate any additional content from old LMS<br />
  12. 12. At large input<br />Instructional Technology Survey<br />Focus groups<br />11 focus groups<br />4 faculty (1 online)<br />4 student (1 online)<br />1 instructional designer<br />1 back-end<br />1 accessibility<br />
  13. 13. Instructional tech Survey<br />Desire for more online courses<br />Single sign-on<br />Easy navigation<br />Reliability and stability<br />Prompt support<br />
  14. 14. Focus groups process<br />Determined number and target audiences<br />Developed guiding questions<br />Developed pre-focus group survey<br />Conducted focus groups (audio recorded)<br />Analyzed results from survey and discussion<br />
  15. 15. Results – overall<br /><ul><li>Students
  16. 16. Lack of use by faculty
  17. 17. Few fully online courses – used as support
  18. 18. Concern with stability</li></ul>Faculty<br />Faculty unaware of existing features<br />Faculty training<br />Easy migration to new system <br />
  19. 19. Results <br />Usability<br />Tools<br />Accessibility<br />Overall improvements<br />
  20. 20. usability<br />Powerful but for power users<br />Learning curve is more work than it’s worth<br />Could look more modern, updated<br />
  21. 21. tools<br />Communication<br />Collaboration<br />Assessment<br />Learning modules<br />Course management<br />Integrated tools<br />Additional tools, functionality<br />
  22. 22. Integrated tools<br />Library, library reserves (f)(s)<br />Video server, YouTube, iTunesU (f)<br />Google docs (f)<br />Turnitin, Grademark (f)<br />MuchLearning (calculus) (s)<br />Skype (s)<br />
  23. 23. Additional functionality<br />Online document editing (f)<br />Push notification for course updates (s)<br />Notification system (missed exam, announcements, discussion, etc) (f)<br />Easily embed videos (f)<br />Web conferencing (s)<br />Resume function on quizzes (s)<br />Picture roster (s)<br />Consistent look among courses (s)<br />Wikis (f)<br />
  24. 24. Overall improvements<br />Login<br />Mobile<br />Public<br />Migration<br />Listings<br />myCourses<br />
  25. 25. Outcomes and Issues<br />Caveat<br />The Office of Educational Enhancement was dissolved, so the support for the campus LMS has been downsized.<br />
  26. 26. Outcomes and Issues<br />What we know<br />8 vendors responded to the RFP<br />3 chosen to present on campus<br />What we don’t know<br />Process for vendor presentations<br />Process for decision making<br />Timeline / process for implementation<br />What training will be available* <br />
  27. 27. Thank You!<br />Contact information:<br />Rhonda Blackburn<br />979-255-0289<br />rblackburn91@gmail.com<br />Christine Salmon<br />281-728-7472<br />christine.salmon@gmail.com <br />

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