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10 Time Saving Excel Data Entry Hacks for Small Business Owners

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10 excel data entry hacks helpful in converting the time-consuming tasks into the quick one. Imply now these to see the better results in your day to day tasks.

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10 Time Saving Excel Data Entry Hacks for Small Business Owners

  1. 1. 1 0 T I M E - S A V I N G   Excel Data Entry Hacks for Small Business Owners                        
  2. 2. Small businesses use the Microsoft Excel for various aspects of the business to run the business smoothly.  But unfortunately, they know only some of the basics, when it comes to entering, analyzing & merging the data into excel sheet. Top  Hacks
  3. 3. Here are 10 powerful hacks that will help small businesses in managing their data accurately & quickly without being juggled in between huge data silos. 10 Powerful Hacks
  4. 4. Here you can make proper use of the advanced filter. • First, click to choose the column and go to Data->Advanced. • A pop-up window will appears. As in the screenshot shows, click Copy to another location, which should be in accord with the second red rectangular area. • Then specify the target location by typing the value or clicking the area- choosing button. • In this example, the unique age can be generated from Column C and shown in Column E.   • Don’t forget to choose Unique records only, then click OK.  GENERATE A UNIQUE VALUE IN A COLUMN COGNEESOL.COM
  5. 5. GENERATE A UNIQUE VALUE IN A COLUMN COGNEESOL.COM
  6. 6. Time-saving is the main factor while choosing the excel shortcuts. In most of the cases, some default data will be blank because of various reasons. • Choose the column, for which you want to use a filter. • Go to Data->Filter. • Then go to downward button it shows, undo Select All and then pick up the last option, Blanks. • All blank cells will show immediately. Go back to Home and click Delete directly, all of them will be removed. SPEEDILY DELETE BLANK CELLS COGNEESOL.COM
  7. 7. Hide specific cells so data can be used but not visible. • Select desired cells and right click, then select format cells. • Under category select custom then type; into Type box and click OK. HIDE SPECIFIC DATA COGNEESOL.COM
  8. 8. In order to retain the validity of data, sometimes you need to restrict the input value and offer some tips for further steps. For example, age in this sheet should be whole numbers and all people participating in this survey should be house no.18 to 60. To ensure that data outside of range isn’t entered, go to: Data->Data Validation->Setting, input the conditions and shift to Input Message to give prompts like, “Please input number with whole number, which should range from 18 to 60.” INPUT RESTRICTION WITH DATA VALIDATION FUNCTION COGNEESOL.COM
  9. 9. INPUT RESTRICTION WITH DATA VALIDATION FUNCTION COGNEESOL.COM
  10. 10. This can be useful when adding two or more text strings into one. It can put first and last names together or combine other elements, which can be beneficial in data analysis. For example, using the formula =Concatenate(B2, " ", C2) joins three things: a string in cell B2, a space character and a value in cell C2. CONCATENATION COGNEESOL.COM
  11. 11. Excel has few built-in lists that it uses for auto-filling cells when you drag that little pointer across. For eg., you can write Monday in 1st cell, Tuesday in 2nd cell and select these two and drag that over the next few cells by clicking in the corner and excel would fill rest of the weekdays in that range. But what if you do repetitive typing your company products or annual holidays? Of course you can tell excel to use your own lists for auto- fills.    Just go to Menu > Tools > Options > Custom Lists and add your own lists by typing them or pointing to a location where they are. HACK AUTO-FILLS USING CUSTOM LISTS COGNEESOL.COM
  12. 12. HACK AUTO-FILLS USING CUSTOM LISTS COGNEESOL.COM
  13. 13. One of the smart features of MS Office is that the menus learn what options you use often and show only them when you click on the menu.    But this gets in the way of being productive if your work involves using various options all the time. Fortunately you can turn off this feature and tell Excel (and other office apps) to show Full menus always. Just go to Menu > Tools > Customize > Options Tab and check “Always show full menus” option. TELL EXCEL HOW TO CALCULATE YOUR FORMULAS COGNEESOL.COM
  14. 14. You may know how to activate the speedy search by using the shortcut Ctrl + F, but there are two main wild cards—Question Mark and Asterisk—used in Excel spreadsheets to activate a vague search. This is used when you are not sure about the target result. Question Mark stands for one character and Asterisk represents one or more characters. What if you need to search Question Mark and Asterisk as a target result? Don’t forget to add a Wave Line in front. VAGUE SEARCH WITH WILD CARD COGNEESOL.COM
  15. 15. VAGUE SEARCH WITH WILD CARD COGNEESOL.COM
  16. 16. This may be one of the easiest hacks, and it's almost never used by most of the executives.    • Highlight any cells on a spreadsheet and then click the Quick Analysis button that appears on the bottom right of the selected cells. • From here, Excel will do a raw analysis of the data using formatting, charts, totals or tables.  QUICK ANALYSIS COGNEESOL.COM
  17. 17. This is a way to display results if certain conditions in the data are met. It can be used to customize the content of specific cells depending on certain conditions in other worksheet cells. The form of Excel's IF function is: =IF(logic_test, value_if true, value_if_false). If the condition is true, the function can execute an action identified. These hacks are really very much helpful in reducing the time consumed in entering data into excel. But if you are not an expert and not able to imply all these hacks efficiently into your daily routine data entry work. IF COGNEESOL.COM
  18. 18. HIRE NOW  A Team of Data Entry Experts  which are capable of performing all types of data entry tasks with least possible errors within optimum time.
  19. 19. A Leading company offers right assistance for your business data entry tasks. It is an ISO certfied organization offering impactful business & technology solutions across industry verticals. Our team can easily handle large volumes of data entry tasks and help you in alleviating administrative overhead costs by up to 60%.
  20. 20. .Service and support beyond your expectations Customized solutions to suit your needs Helping you improve efficiency and profitability Our team is there to assist you 24x7 Delivery of projects within the agreed time-frame Every Business Requirement is Unique Check How We Can Help Yours.
  21. 21. 3 0 W A L L S T R E E T , 8 T H F L O O R N E W Y O R K , N Y 1 0 0 0 5 - 2 2 0 5 I N F O @ C O G N E E S O L . C O M + 1 6 4 6 6 8 8 2 8 2 1 CONTACT US W W W . C O G N E E S O L . C O M
  22. 22. Thank You F O R Y O U R T I M E

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