business letter

1. Businesss letter
• Written between different organizations and their
customers.
• Overall style of the letter depends upon the
relationship between the parties concerned.
• They can have different types of content like it
can be a request ,order, mistake , complain etc.
• Business letters are useful because they are
written proofs and may be taken more seriously
than any other form of communication
• Allign all the elements on the left margin.

2. Contd……
• No special characters or font style is used
except the subject line which is usually
underlined.
• The salutation/greeting is generally followed by
a comma and the valediction/closing is
followed by a comma.

3. Format
[SENDER'S COMPANY NAME]
[SENDER'S ADDRESS*]
[SENDER'S PHONE]
[THE SENDER'S E-MAIL]
[DATE]
[RECIPIENT W/O PREFIX]
[RECIPIENT'S COMPANY]
[RECIPIENT'S ADDRESS]
(Optional) Attention [DEPARTMENT/PERSON]
Dear [RECIPIENT W/ PREFIX]
[First Salutation then Subject in Business letters]
[CONTENT]
[COMPLIMENTARY CLOSING (Sincerely, Respectfully, Regards, etc.)]
[SENDER]
[SENDER'S TITLE]
[SENDER'S ADDRESS (optional if placed on top**)]
Enclosures (no of enclosures should be mentioned)

4. Job Application Letter/ Cover Letter
• Generally these have a very rigid format
because when an employer see an application
letter they expect certain set of information
included in the set of areas.
• Below we have the format of the job
application letter

5. Contd…
• Contact address
• Date
• Employer information(if u have)
• Salutation/greeting
• Body Of the Letter
• Closing
• Signature
• Enclosures.

6. Bio-Data
Personal Profile:
Name : Your Name
Father’s Name : Your Father Name
Date of Birth : Your Date of Birth
Permanent Address : Your Address
Martial Status : ---------
Religion : ---------
Nationality : ---------
Hobbies : ---------
Communication Language : --------
Contact No. : Example:- 0123456789
Educational Qualification:
Passed High School
Passed Intermediate .
Appearing B.A
Experience:
Two year experience in Marketing.
Certification:
I, the undersigned certify that to the best of best of knowledge and belief, The Resume correctly describes my qualification
and my self.

7. Resume
• Carrier Objective
• Optional personal information(brief)
• Employment history(if any)
• Education
• Professional qualification
• Additional skills(if any specifically for profile
offered)
• Awards/Publications
• Interests

8. Interview Letter
• Interview letter or thank you letter is a must!!
• Use this to highlight the ways your skills and
experience are good for this position.
• It should be written as soon as possible
preferably 24 hours.
• If time is of the essence, it's appropriate to
send an email thank you letter or to make a
thank you phone call.

9. Contd…
• Contact information(your contact information)
• Date
• Contact information(to whom you are writing)
• Greeting
• Body of the letter
• Closing
• signature

10. Letter of reference
Addressee name and address if known
Date
Salutation
Confirm dates, job title(s) capacity, and salary and benefits details if
required/appropriate
Confirm that the person's performance and attitude was (at all times)
satisfactory/exceeded expectations or standards.
Briefly explain the person's responsibilities (optional)
Briefly describe their skills/qualifications/strengths/characteristics (optional)
State that you would willingly re-employ the person if the opportunity arose (optional,
and very re-assuring for the reader)
Yours faithfully (or 'Yours sincerely' if writing to a named addressee)