Nominating a Winner: Your Package is Your Candidate Learning Objective: To review and explain the BEYA Awards nominating packages

1. February 5-7, 2015 February 5-7, 2015 | Washington, DC
NOMINATING A WINNER:
YOUR PACKAGE IS YOUR
CANDIDATE
Angela Barbee-Hatter
General Motors
BEYA Selection Committee
Chairperson
Ted Imes
Northrop Grumman
Sector Director
Talent Discovery

2. February 5-7, 2015
Introductions
Angela Barbee-Hatter
Director
Global Design Center Operations
General Motors
Ted Imes
Director
Talent Discovery
Northrop Grumman

3. February 5-7, 2015
Nominating a Winner:
Your Package is Your Candidate
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Purpose of Awards
To Recognize the Most Talented and Accomplished Leaders in STEM
At the end of
workshop:
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4. February 5-7, 2015
Workshop Agenda
 BEYA Selection Process 10 min
 Award Category Descriptions 5 min
 Nomination Package Preparation Tips 65 min
– General logistics
– Nomination Form
– Bio, Resume, and Job Description
– Organization Chart
– Technical Papers / Journals / Articles
– Letter of Recommendation
– Other Supporting Material and CD
– Photo Requirement
 Website
 Summary / Q & A 10 min
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5. February 5-7, 2015
BEYA Selection Process
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Selection
Committee
Identification
Form sub-
committee teams
based on award
categories
Award submission
review by individual
committee
members
Sub-committee
members rate and rank
candidates
Top nominees
discussed among sub-
committee teams
examining subjective
and objective
information
Sub-committee
determines top 3
candidates by
consensus
Top candidate
presentation prepared
for entire selection
committee
Sub-committee may
make recommendation
for the Black Engineer of
the Year Awardee, if
applicable
All recommendations are
submitted to the
executive committee for
final review
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6. February 5-7, 2015
BEYA Selection Process
 Unique; may be a pioneer in their
field.
 Substantial Sphere of Influence,
including financial, managerial,
and cross-functional responsibility.
 Respected within their
organization and has substantial
internal and external leadership
support.
 Innovator in technology or
management of technology or
both.
 Role Models; a leader working in
any area of science, engineering
and technology
 Able to Excite Students, as well
as government, military, and
corporate communities
 Individuals who have Overcome
Adversity and/or are the first (or
one of few) in their field
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WHAT THE SELECTION PANEL LOOKS FOR IN EACH NOMINEE
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7. February 5-7, 2015
BEYA Selection Process
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 Key Objectives: Highlight individual
achievement, celebrate personal excellence and
create role models.
 Committee’s Goal: Select the best people for
every award
Note: Committee members may exclude themselves from the scoring
process of candidates from their own company or military branch to
ensure that there is no bias in the selection process.
INTEGRITY OF PROCESS
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8. February 5-7, 2015
Award Category
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 Candidate Submission Complexities
‒ Multiple Candidates  Same Category
• Stellar candidate gets buried
• Appearance of “stacking the deck”
‒ Same Candidate  Multiple Categories
• Appear indecisive
• Causes redundancy for Selection Committee
 Internal Pre-screening
‒ Competitive Awards
• Focus on select few with greatest potential
• Consider internal recognition for candidates
not submitted
‒ Non-Competitive Recognition
• Ex: MDTL
• Limit number of submission
DESCRIPTIONS
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9. February 5-7, 2015
Nomination Package Preparation Tips:
General Logistics – Overview
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 Step by Step Review of
Nomination Packet
 Tips to Convey Candidate’s
Contributions, Talents, and
Overall Accomplishments
 Package Submission
 Checklist
 Website
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10. February 5-7, 2015
Nomination Package Preparation Tips:
General Logistics – How to Apply
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How Do I Get Started?
• Embrace the nomination process as something
that is valuable
• Enlist senior executives and employee resource
groups
• Send out a call for nomination within your
organization
• Create an internal interview group to select
candidates from whom your organization will
submit nomination packages
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11. February 5-7, 2015
Nomination Package Preparation Tips:
General Logistics – How to Apply
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What is Required to Complete the
Nomination Package?
Timeline: Gathering the Nominee
Information
After Nomination
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12. February 5-7, 2015
Nomination Package Preparation Tips:
General Logistics – Checklist
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 Checklist
 Cover Page
 Table of Content
 Cover letter / Reason for nomination
 Nomination form
 Current biography or resume
 Full job description or curriculum
vitae
 Organizational Chart
 Papers and articles by and / or
about the nominee
 Letters of recommendation
 Other significant supporting
materials
 CD containing an electronic copy of
the complete nomination package
 Recent color photograph
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13. February 5-7, 2015
Nomination Package Preparation Tips:
General Logistics – Checklist
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 Checklist
 Cover Page
 Table of Content
 Cover letter / Reason for nomination
 Nomination form
 Current biography or resume
 Full job description or curriculum
vitae
 Organizational Chart
 Papers and articles by and / or
about the nominee
 Letters of recommendation
 Other significant supporting
materials
 CD containing an electronic copy of
the complete nomination package
 Recent color photograph
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Complete Package
…Supporting
Data
…Endorsements
… Recognitions
What is
significant
about
accomplishments?
What’s your
story? How is
it unique?Incomplete
Packages Are
Disadvantaged
And May Be
Rejected

14. February 5-7, 2015
Nomination Package Preparation Tips:
Nomination Form
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 Most Recent Nomination Form
 Completeness of form
 Missing information creates issue
 Discrepancies between the form and
information in the detailed package
 Importance of Nominator
‒ Relevance of position/level in the
organization/military branch
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15. February 5-7, 2015
Nomination Package Preparation Tips:
Current Biography or Resume
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 Strongly recommend BOTH biography AND resume
‒ Biography should:
• Tell a story of your journey  not just career but personal background
• Highlight what makes you unique; what will inspire
• Concise; to the point  Recommended length = 2 pages or less
‒ Resume should:
• Include clear, comprehensive timeline of assignments  explain gaps
• Indicate promotions or lateral move
• High-level description of responsibilities and what was accomplished
• Use general terminology, not internal corporate or military jargon
• Include education and training dates, school, degree(s) and/or certificate(s)
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16. February 5-7, 2015
Nomination Package Preparation Tips:
Full Job Description or CV
 Full job description or curriculum vitae (CV) of should include
details of current job assignment
‒ Specific responsibilities
‒ Budget
‒ Span of control
‒ Sphere of influence
‒ Indirect organization
‒ …etc.
 Recommended length ~ two (2) to three (3) paragraphs
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17. February 5-7, 2015
Nomination Package Preparation Tips:
Organizational Chart
 The Content of this section should shows nominee’s
leadership chain of command.
 The Organization Chart should show where the nominee is in
the overall organization.
 Can show additional organization chart overall company
organization and the relation to the nominees organization.
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18. February 5-7, 2015
Nomination Package Preparation Tips:
Organizational Chart
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19. February 5-7, 2015
Nomination Package Preparation Tips:
Organizational Chart
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 The Organizational chart should show a
direct line from the CEO to where you
are in the organization
 Pictures should be used
 The Committee prefers to see this kind
of Org Chart.
President / CEO
(photo)
Senior Vice President
(photo)
You
(photo)
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20. February 5-7, 2015
Nomination Package Preparation Tips:
Organizational Chart
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Research &
Development
Finance Human Resources
Operations
Product
Marketing
VP
Include the
Org Chart
that shows
your
organization.
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21. February 5-7, 2015
Nomination Package Preparation Tips:
Papers and Articles
 Papers/Journals/Patents/Articles by and/or about the nominee
‒ Include high-level summary or technical abstract
‒ Spell out acronyms
‒ Highlight candidates names in publication
‒ Think about relevance of publication as it relates to the award
• Quality over quantity
• More is not necessarily better
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22. February 5-7, 2015
Nomination Package Preparation Tips:
Letter of Recommendation
• Create a LOR section
• Create a LOR table of contents
• Secure letters from various
levels of the organization
• Secure letters from external
customers and other
stakeholders (group the various
sources)
• Letter should be 1 page in length
• Letter must be signed
• Quality of content and
specifics of interactions with
candidate
• Quantify achievements
• Avoid “form” letters
• Use easy to read language
• Spell acronym on the first
usage
• Ensure the letter is address to
the proper committee and
identifies award category
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Structure Content
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23. February 5-7, 2015
Nomination Package Preparation Tips:
Letter of Recommendation
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John Doe Chief Executive Officer
Jane Doe Senior Vice President, Engineering
Mary Doe Vice President, Human Resources
William Doe Director Supply Chain
Lynne Doe Manager, Engineering and Technology
Note: Individual letters should appears in the order of your table of contents.
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Table of Contents:

24. February 5-7, 2015
Nomination Package Preparation Tips:
Other Supporting Material
 Represent the nominee’s impact, influence and involvement in
the success of others and of their accomplishments.
 Pictures of the nominee ‘in action’ i.e.: talking to employees,
students, with customers, staff, etc.
 Award and Recognition
‒ Highlight the person receiving recognition
‒ Should be recent  within past 5 years or so
‒ Picture of plaques, trophies, etc. or copies of certificates
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25. February 5-7, 2015
Nomination Package Preparation Tips:
CD
 CD containing an electronic copy of the complete nomination
package (including digital photograph in separate file)
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CRITICAL REQUIREMENT

26. February 5-7, 2015
Nomination Package Preparation Tips:
Photograph
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 Professional photographs
 Professional Attire should be worn
‒ Business attire for women
‒ Dark suit and tie for men
‒ Military service dress uniforms
 Specifications for photographs:
– Include Color or B&W print (5”x7” – 8”x10”)
– Digital photographs
• High-resolution only (>300DPI)
• EPS, JPEG, or TIFF format.
 Do not send Ink Jet Printouts
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27. February 5-7, 2015
Nomination Package Preparation Tips:
Photograph
 Specifications for photographs:
– Color or black & white photographs – maximum size 8”x10”;
minimum size 5”x7”
– Digital photographs – High-resolution only. Minimum 300 dpi
resolution. EPS, JPEG, or TIFF format. Minimum size 5”x7”.
Please DO NOT send photos in Microsoft Word or in
PowerPoint. Save files as “firstname_lastname.filetype.” such as
John_Smith.jpg
– DO NOT send inkjet printouts of photos
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28. February 5-7, 2015
Website
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 Complete Nomination Package can be downloaded from CCG website :
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NEW! Nomination Packet
Online Application

29. February 5-7, 2015
Summary Your Package is:
Your Story  Be complete
Your Reputation  Be consistent
Your Brand – Be notable
Your Package is:
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Your Candidate  Be excellent!

30. February 5-7, 2015
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Questions?

32. February 5-7, 2015
Workshop Agenda
 BEYA Selection Process 10 min
 Award Category Descriptions 5 min
 Nomination Package Preparation Tips 65 min
– General logistics (Angela)
– Nomination Form (Ted)
– Bio, Resume, and Job Description (Angela)
– Organization Chart (Ted)
– Technical Papers / Journals / Articles (Angela)
– Letter of Recommendation (Ted)
– Other Supporting Material and CD (Angela)
– Photo Requirement (Ted)
 Website
 Summary / Q & A 10 min
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