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IUPUI Liaison Strategies for Promoting Open Access
- 1. Bronwen K. Maxson IUPUI Liaison to English and Spanish SALALM60, Princeton University July 13-17, 2015 Background photo: Simone Staiger, http://ciatblogs.cgiar.org/knowledgemanagement/open-access-essentials/
- 2. Liaisons rocking the boat © ALA. This document may be reprinted and distributed for non-commercial and educational purposes only, and not for resale. No resale use may be made of material on this website at any time. All other rights reserved. Image source: http://americanlibrariesmagazine.org/blogs/the-scoop/lawrence-lessig-wraps-up-acrl-2015-in-portland/
- 3. OA in Latin America • 72% of Latin American indexed journals are Open Access • 13% of all journals worldwide are Open Access
- 4. Key steps to IUPUI’s OA Policy • It’s part of the library’s evolving mission – Our library dean, David Lewis, is an advocate – Librarians passed a policy for librarians in 2009 – We hired a scholarly communications librarian in 2013, Jere Odell • The White House, Office of Science & Technology issued a memo in February 2013: “Increasing Access to the Results of Federally Funded Scientific Research” • Our library dean presented a draft of the policy to a committee of Faculty Council • Jere archived papers from prolific researchers on campus with their cooperation. This created “embedded advocates” in each department
- 5. UL Center for Digital Scholarshi p or 1 1 Check for citations and permissions 2 Request article 3 Faculty sends article, (sometimes it’s the publisher’s version that we can’t upload) 4 Receive article, (request post-print, a.k.a., “accepted manuscript”) (5) (Locate and send “accepted manuscript”) 6 Receive manuscript, prepare it, send to CDS 7 Receive PDF, upload, & notify faculty and liaison Workflow before OA Policy Liaison Librarian Faculty
- 6. Full name Campus Google Scholar search PubMed search Scopus search GS profile? Notes Schultz, Jane IUPUI author: “jane e schultz” Schultz JE[Author] Indiana Schultz, Jane E. No Publishes in Literature and Medical Humanities Discovering Citations Tips: • Set up alerts in Google Scholar, PubMed, and Scopus • If faculty have a Google Scholar profile, follow them • Search about 10 authors at a time in Google Scholar
- 7. Preparing (some) metadata in Word Tasks: • Check the Title and Author field in the document’s Properties in MS Word • Then, Convert document to PDF • CDS staff does the rest of the metadata work
- 8. Proposed workflow for liaisons CDS staff runs a weekly database search in Scopus CDS staff sends email to liaison with faculty members’ citations Liaison customizes a template email to send to faculty requesting manuscript Liaison forwards manuscript to CDS staff at: oapoicy@iupui.e du Faculty sends manuscript to the liaison (or opts out
- 9. CDS staff responsibilities CDS staff fills out a spreadsheet with document’s metadata Document is cleaned, formatted, and uploaded with metadata to ScholarWorks (IR) CDS staff sends an email to faculty and copies liaison
- 11. Questions from faculty Doesn’t this violate copyright? What about impact factor? How will others know page numbers if they are not citing from the published PDF? I have most of the PDFs; do you want me to attach them, or is it easier to extract them from your databases? Will my publisher allow me to archive my book chapter? What do I do when images are separate files from the text?
- 12. Tips for the liaison • Make process convenient for faculty • Communicate regularly • Keep good records, document your steps • Track your own response rate • Re-visit workflow (it’s not “one size fits all”) • Beyond workflow: – usability testing for new site – present at department meetings – promote OA week on campus and online – incorporate OA resources in instruction • Have a “Yes” attitude
- 14. Thanks • Jere Odell, IUPUI’s Scholarly Communications Librarian, Liaison to the School of Public Environmental Affairs • Caitlin Pike, IUPUI’s Liaison to Medical Humanities and the School of Nursing
Editor's Notes
- My story. My paper. My clients’ cases.
- Kevin E. Smith, Director of the Office of Copyright and Scholarly Communication at Duke wrote a blog in response to hearing Harvard Professor Larry Lessig, speak at ACRL in March. He describes some publishers as “modern day colonists”: “Their rule – no one should ever learn anything without paying us – is a recipe for continued ignorance and inequality.” Kevin Smith suggests that Open Access advocates should point out “publishing in toll access journals and neglecting open access options or additional means of dissemination is not just short-sighted. It is dumb, and it is harmful.” [handout]
- “Now, most all nationally published journals in Latin America are Open Access. ‘Today, if it’s not on the web, it doesn’t exist,’ says [Abel] Packer. In 2010, around 85% of academic publications in Latin America were publicly available through the Internet, however, about 35% satisfied Open Access journal standards of the Budapest Declaration [2001 Open Society Institute meeting in Budapest -> BOAI]. Currently, Scopus Journal catalogue points to the statistic that 72% of Latin American indexed journals are Open Access compared to about 13% of all journals.” [Adams, n.d. (circa 2014)]
- This memo got Jere in the door of the Associate Dean for Research, who endorsed the policy, which in turn gave us the self-confidence to keep going. The sub-committee was key to getting the policy to move through faculty governance [mention handout]
- Problematic for tracking steps. Creates back-and-forth and opportunities to “drop the ball”
- Spreadsheet sample
- [Mention template email in handout]
- ScholarWorks = Institutional repository
- Faculty can also deposit manuscripts themselves FAQs are longer than the policy
- After the policy passed, and it wasn’t mass chaos. I did not have faculty flooding my inbox with questions or manuscripts. Instead, it was very quiet. I worked with a few faculty members who were up for tenure and promotion and wanted to have [alternative] citation counts included in their dossier, which is a service we provide. [mention Erin McKiernan YouTube on handout]
- IUPUI is somewhere between Rice University’s “good enough” and the MIT/Harvard model. Be willing to try, even if you’re not sure how it will go. Know your faculty--use your outreach skills and personal connections. [handout deparment meetings; We’re somewhere in between Harvard and Rice when it comes to workflow]
- Providing open access to scholarship makes our world better for everyone, especially those who need it most and those who would otherwise never have access. As a liaison, think of creative ways you can incorporate OA in to your regular duties. If you are working on creating a similar policy, figuring out path through faculty governance and cultivating advocates on campus is key. Finally, the policy doesn’t have to end the world of publishing as we know it. The Harvard-model opt-out policy – Increases citation rates, which are already being measured in new ways Respects author rights and academic freedom, they are the first owners of copyright and can opt out “Green” OA respects publisher rights (points scholars to the final, published version, which they would need to cite)