Oracle Assets Mass Additions Guide

CSTEducation Network
A Division of
Oracle Assets Release 12
Mass Additions
Presented by
Instructor: Brian Bouchard
Date Recorded: June, 2009
Copyright © 2009 Chi-Star Technology
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2 CST Education Network
Table of Contents
Table of Contents...............................................................................................................................2
INTRODUCTION.................................................................................................................................3
Objectives ...........................................................................................................................................4
New Functionality ..............................................................................................................................4
Fixed Assets Application Overview ...................................................................................................9
MASS ADDITIONS ........................................................................................................................... 12
Mass Additions Overview ................................................................................................................13
Create Mass Additions.....................................................................................................................14
R12 Enhancements That Impacts Mass Additions .................................................................................................................15
Prepare Mass Additions................................................................................................................... 17
Create Single Asset from a Single Invoice Line.....................................................................................................................18
Create Single Asset from Multiple Invoice Lines – Merge....................................................................................................18
Create Multiple Assets from a Single Invoice Line – Split....................................................................................................19
Create Multiple Assets from a Multiple Invoice Lines – Merge Then Split.........................................................................20
Add an Invoice Line to an Existing Depreciating Asset – Add to Asset...............................................................................21
Unmerge Invoice Lines.............................................................................................................................................................22
Unsplit Invoice Line .................................................................................................................................................................23
Remove an Invoice Line added to an Existing Depreciating Asset.......................................................................................24
Post Mass Additions......................................................................................................................... 25
Delete Mass Additions......................................................................................................................26
Mass Additions Reports................................................................................................................... 27
MASS ADDITIONS LABS ................................................................................................................ 28
Exercise 16.0 Entering Invoices .......................................................................................................29
Exercise 16.1 Entering Invoices.......................................................................................................32
Exercise 17.0 Mass Additions .......................................................................................................... 34
Exercise 17.1 Mass Additions .......................................................................................................... 38
MASS ADDITIONS ASSESSMENT ................................................................................................. 42
MASS ADDITIONS ASSESSMENT KEY........................................................................................ 47

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Introduction

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Objectives
At the end of this course, you should be able to demonstrate knowledge of:
o Mass Additions
o Create Mass Additions
o Prepare Mass Additions
 Add an Asset
 Merge Invoice Lines
 Split Invoice Line
 Merge then Split Invoice Lines
 Add to Asset
 Unmerge Invoice Lines
 Unsplit Invoice Lines
 Remove Invoice Line from an asset
o Post Mass Additions
o Delete Mass Additions
New Functionality
Release 10.6.0.8 Smart Client:
o View Source Lines – View source line information in the View Source Line window by
choosing the Source Lines button from the View Assets inquiry window.
o Attachments – Attach text, images, or OLE objects such as spreadsheets and word-processing
documents, to Oracle Assets data.
o View Assignments – View assignment information in the View Assignments window by
choosing the Assignments button from the View Assets inquiry window.
o Unplanned Depreciation – Use this feature to adjust the net book value and accumulated
depreciation amounts of an asset without affecting the cost of an asset.

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o Asset Salvage Value as a Percentage of Cost – Default the salvage value of assets as a
percentage of cost, according to percentages defined for each category and book.
o Depreciate Assets Beyond the Useful Life – Depreciated an asset in the years following its
useful life if the asset uses a straight-line or flat rate depreciation method.
o Integration with Oracle projects – Create capitalized assets from capital asset lines in Oracle
Projects. When Interface Assets process is ran, Oracle Projects sends valid asset lines to an
interface table in Oracle Assets. Review these mass addition lines in Oracle Assets and
determine whether to create assets from any of the mass additions. View project information
associated with a mass addition by choosing the Project Details button from the Mass Additions
window.
o Mass Retirements – Retire a group of assets at one time. Oracle Assets will allow an undo
retirement or reinstatement of a group of assets.
o Lease Analysis – Define and analyze leases in Oracle Assets using the Lease Details and Lease
Payments forms.
o Lease Details form – Define a lease and test to determine whether to capitalize or
depreciate assets assigned.
o Lease Payment form – Define a payment schedule for a lease, and calculate the present
value of the lease payments (manually maintained).
o Distribution Sets – Automatically assign distributions to a new asset or mass addition quickly
and accurately by using a predefined distribution set.
o Mass Additions –
o Two methods to enter distributions enter distributions at the header of the form (one
distribution for the line) or enter multiple distribution lines through the Assignment
button on the form.
o Assign multiple distributions, or change existing distributions before posting the mass
addition lines.
o Oracle Assets allows to combine features during the prepare mass additions process,
Merging invoice lines and then splitting them to create multiple assets.
Release 11 NCA:
o Physical Inventory – Enter physical inventory information, such as data from a bar code reader
into Assets through an open interface. Run comparison reports and reconcile discrepancies.
Transfer asset that are recorded at the wrong distribution, retire assets that could not be found,
and reinstate asset that were retired incorrectly.
o What-if Depreciation Analysis – Perform analysis to optimize the management of depreciation
strategies for your assets. Simulate multiple depreciation scenarios using different combinations
of depreciation methods, asset lives, and prorate conventions. Analyze the financial impact of
expensing versus amortizing depreciation adjustments.
o Report eXchange (RX) – Use this feature to download standard reports into a desktop
spreadsheet application. Prior to downloading the report, specify and sort the columns to appear
in the report. Select the format of the report: ASCII Text, Excel, HTML, or Tab Delimited.
o Application Desktop Integrator (ADI) – Provides an easy upload interface facilitating the flow
of data from the desktop to the Oracle Asset system. ADI supports the uploading of Microsoft
Excel files into the interface. Includes a Mass Additions, Physical Inventory, and capital Budget
Wizards.
o Mass Additions Upload – Load asset data into the FA_MASS_ADDITIONS interface
table.

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o Physical Inventory Upload – Load raw physical inventory data into the
FA_INV_INTERFACE table.
o Capital Budget Upload – Load capital spending information into the
FA_BUDGET_INTERFACE table.
o Multiple Reporting Currencies (MRC) – Maintain and Report assets at the transaction level in
more than one functional currency.
o Dated Adjustments (Enhancement) – Perform backdated amortized adjustments.
o Lease Amortization Schedule (Enhancement) – View principal and interest portions of the
minimum lease payments in the lease amortization schedule.
o Asset Warranties – Define and track descriptive information on manufacturer and vendor
warranties.
o Depreciate Assets Beyond Useful Life – Depreciate the salvage value of an asset following the
asset’s useful life, which was specified when the asset was added. Set up salvage value
depreciation for the asset over a specified number of years.
o Mass Retirement (Enhancement) – Expanded selection criteria (Asset Cost, Asset Net Book
Value, and Asset Type now includes Expensed Assets).
o Financial Inquiry (Enhancement) – Additional viewing capabilities (Remaining Life of an
asset)
o Assignment Window (Enhancement) – Additional viewing capabilities (Unit of Measure).
o Mass Change (Enhancement) – Allows amortized adjustments for a group of assets.
o Account Generator – Replaces Flexbuilder. Graphical tool used to define rules to create valid
account combinations for Assets.
o Viewing Concurrent Manager – Different navigation paths, but all paths can perform the same
functions. New button to refresh data and submit a new request. Reprint option under the
Special pull down menu.
Release 11i:
o Asset Maintenance – Record maintenance history of assets and schedule future maintenance
events.
o Security by Book – Secure data access by depreciation book and create hierarchy of asset
security. Assign a depreciation book to responsibilities to limit access to viewing and transacting
on assets in a secured book.
o Support for Short Tax Year – When a merger or acquisition takes place and the companies
maintained their tax records on different fiscal years, a short tax year scenario is created. Using
formula-based depreciation methods, this feature can handle the depreciation reporting
requirements of a short tax fiscal year.
o Depreciation (Enhancement) – This enhancement will now allow depreciation to be run
multiple times during a given period.
o Run Depreciation Multiple Times before Closing the Period – When running
depreciation choose to close the period or to leave it open. Once you choose to close the
period it cannot be reopened. This enhancement will allow for last minute adjustments
of additions prior to closing the period.
o Formula-based Depreciation – Customize depreciation calculations using a flexible
formula. Define formulas using an intuitive calculator-like window. Use combinations
for constant and variables such as life of the assets and remaining life of the asset.
o Rollback Depreciation – With the enhancement to allow running depreciation multiple
times, a new feature to rollback the depreciation calculation was created. Prior to re-
running depreciation in a given month, this feature would be run to rollback the
depreciation in order to allow for another calculation of depreciation.

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o Journal Entries (Enhancement) – With the enhancement to allow running depreciation multiple
times and creating journal entries multiple times during a given period, a new feature to rollback
the prior journal entries to allow creating new journal entries for the same given period.
o Mass Reclassification – Reclassify a group of assets using flexible criteria. During this function,
choose to have the assets inherit the depreciation rules of the new category.
o Maintain CIP Assets in Tax Books – This feature allows for CIP asset to be maintained on tax
books. This is primarily used in Europe and Latin America.
o Maintain Asset Insurance Values – Manage the risk of loss and damage to your capital assets
by tracking their insurance values, thus enabling you to file timely and accurate insurance claims.
o Value as New – Asset acquisition cost is used to determine its insurance value.
o Current Market – Net book value of the asset can be used to determine the asset
insurance value.
o Manual Value –Manually enter an insurance value for the asset.
o View Accounting Lines – Oracle allows you to view the accounting behind transactions
performed in the Asset system.
o View Accounting Lines window – View detail accounting lines on transactions. View
the accounts (debit account and credit account), amounts (debit amount and credit
amount), transaction reference and other relevant accounting information generated
behind-the-scenes by AutoAccounting.
o T-Account window – View accounting entries in a graphical T-account format.
o Drilldown from General Ledger – Drilldown from Oracle General Ledger into Oracle
Assets to view the individual assets that made up the particular journal entry that was
created by Oracle Assets in Oracle General Ledger.
o MRC Transaction Upgrade Utilities – Use this utility to convert open transactions from your
primary functional currency to your reporting functional currencies. Run other upgrade utilities
to perform the same conversion in other Oracle subledgers that support MRC and to initialize
General Ledger account balances in your reporting sets of books.
o Multiple Language Support – View data in client’s language, other than English. Enter
QuickCodes values in client’s language, other than English.
o Improved Exception-handling During Depreciation – This feature will streamline the
depreciation process during execution of the process. The program will process all valid assets
in one operation and flags any exceptions in the log file. View the log and systematically correct
exceptions before re-running the depreciation program to process the remaining assets.
o Mass Transfers (Enhancement) – Expanded selection criteria (high-low range capability on the
depreciation expense account, cost center, company, and other segments of the accounting
flexfield). Also specify a transfer date in a prior period and Assets will adjust the resulting
depreciation expense appropriately.
o What-if Depreciation Analysis on Hypothetical Assets – Analyze what-if scenarios for future
assets, making it possible to select the optimal depreciation strategy for your capital assets even
before you add them to the system.
Release 12:
o Subledger Accounting – Oracle Subledger Accounting provides tools that allow users to meet
mulli-GAAP, corporate, and fiscal accounting requirements. With this flexible tool, users can
determine the accounts, lines, descriptions, summarizations, and dates of their journal entries.
o Enhanced Mass Additions Interface for Legacy Conversions – Additional attributes are
available in the Mass Additions interface table to ease the legacy data conversion process. (For
example):
o Asset life

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o Depreciation Method
o Prorate Convention
o Bonus Rule Ceiling Name
o Depreciation Limit
o Automatic Preparation of Mass Additions – A set of extensible public API’s is available to
automatically prepare a mass addition line for all required attributes such as depreciation expense
account, asset category, location, etc. with the goal of minimizing manual intervention by the
user in the mass additions workbench.
o Enhanced Functionality for Energy Industry –
o Asset Impairment – Impairment is used to reduce the carrying value of a producing
asset. Basically this is unplanned depreciation.
o Energy Units of Production Method – In the oil & gas industry, asset properties may
include fields, leases, and wells. These assets are typically associated with units of
production (UOP) and are depreciated using a special UOP depreciation method. Units
of production are entered on the group asset for calculating depreciation and then
allocated down to the member assets.
o Energy Straight Line Method –In the oil & gas industry, non-producing assets are
depreciated using the energy straight-line method based on the asset’s net book value.
o Flexible Reporting Using XML Publisher – Oracle Assets leverages the Oracle XML Publisher
technology to support major asset transaction reports. With XML Publisher, you can display
reports in variable formats by creating your own templates using familiar tools such as Acrobat,
Word, and Excel.
o Automatic Depreciation Rollbacks – Since 11i, users have been able to run depreciation for an
asset book without closing the period. If additional adjustments are required in the current
period, then the user submits a process to roll back depreciation for the entire book. In R12 the
intermediate manual step of rolling back depreciation for the entire book in order to process
further adjustments on selected assets is no longer necessary. The system will automatically
rollback depreciation on the impacted assets to allow for adjustments in the current period.
o Enhanced Logging for Asset Transactions and Programs – Through the common logging
architecture, Oracle Assets ensures a common repository for all log messages within and outside
the product. This reduces usage on the file system for excessively large log files.

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Fixed Assets Application Overview
Understanding the process flow of data in Oracle Assets is key to understanding the functionality used to
process data. The figure below displays the process flow of your Oracle Assets application.
When adding an asset to the system, there are three required types of information. The required
information is entered in one of three forms. See the chart below to view the required information, forms
and tables that the data is housed.

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Interfaces
Oracle Assets have 5 open interface tables to allow you to upload data directly into Oracle:
1. Mass Additions – upload converted assets and used by Payables and Projects
2. Tax – upload tax details to update tax assets
3. ACE – upload ACE tax details
4. Production – upload units of production details used for depreciation
5. Budget – upload budget details
Key Flexfields
To have a better understanding of where information is coming from in the system, an understanding of
the Key Flexfield is in order and an understanding of what other information is attached to key flexfield
data.
o Asset Category
o Required to be setup and used
o 7 segments / each having 30 characters
o One segment must be qualified as ‘Major’
o Used for accounting to account for the following:
 Asset Cost Account
 Asset Clearing Account
 Depreciation Expense Account
 Accumulated Depreciation Account
 CIP Cost Account
 CIP Clearing Account
o Defaults the following depreciation rules
 Depreciable
 Depreciation Method
 Depreciable Life
 Prorate Convention

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o Location
o Required to be setup and used
o One segment must be qualified as ‘State’
o Used to identify the physical location of your assets
o Used for property tax reporting
o Asset Key
o Required to be setup, but not used
o Used to group assets together without having financial impact
 Project Number

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Mass Additions

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Mass Additions Overview
o Mass Additions Integration With Other Applications:
4 Steps to the Mass Additions Process:
o Create Mass Additions
o Prepare Mass Additions
o Post Mass Additions
o Delete Mass Additions

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This process is Queue Name driven:
o New – Oracle driven, used when invoice lines have been created and not yet touched in FA.
o On Hold – Oracle and User driven, once a New line has been touched, Oracle will update the
queue name to On Hold. In order to update or change data on an invoice line the user must
change the queue name to On Hold.
o Split - Oracle driven, given to any invoice line that the split was performed on.
o Merged – Oracle driven, given to any invoice lines that were combined into another invoice line.
o Cost Adjustment – Oracle driven, given to any invoice line that an Add to Asset was performed
on after the user changes the queue name to Post.
o Post – User driven, given to any invoice lines that has been prepared for capitalization. (No
changes can be made while in Post queue name).
o Posted – Oracle driven, given to all Post, Merged, and Cost Adjustment queue names during the
Post Mass Additions process.
o Delete – User driven, given to any invoice lines that do not need to be processed.
Create Mass Additions
o Create – Invoice Lines are created by AP or Projects into Mass Additions.
o Account Payables - Run a process called "Mass Additions Create" to create invoice lines
in FA.
o AP = Criteria that must be met prior to invoices being created in FA.
 The Invoice Lines must be distributed to a Fixed Asset Clearing Account
 OR
 The Invoice must be manually checked “Track As Asset”.
 The Invoice must be approved in AP.
 AP must transfer the Invoice to the General Ledger.
 To Create Invoices in FA run the process “Mass Additions Create” from AP.
o Projects – Run a process called “Interface Assets” to create lines in FA.

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R12 Enhancements That Impacts Mass Additions
Changes in AP that influences the Mass Additions Process
Oracle updated the Enter Invoice form to now include a data tier between Invoice Header and
Invoice Distributions. This new tier is called the Invoice Lines. Invoice Lines include data fields
that if populated in Payables will flow into Assets during the Mass Additions Create process.
These new fields include:
o Manufacturer
o Model
o Serial Number
o Warranty Number
o Asset Book
o Asset Category
NOTE: On the line tier the field Distribution Account is the expense account for the invoice line.
Same as the Account field on the Distribution tier.

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Changes in Assets that influences the Mass Additions Process
Oracle introduce a new feature - Automatic Preparation of Mass Additions – A set of extensible
public API’s is available to automatically prepare a mass addition line for all required attributes
such as depreciation expense account, asset category, location, etc. with the goal of minimizing
manual intervention by the user in the mass additions workbench.
Out-of-the-box, this feature will act as follows:
o Automatically assign the asset category
o Automatically assign the depreciation expense account
This is how the above new features automatically assigns values for the desired field:
Asset Category - this will be automatically assigned based on the asset clearing account
that Payables books the invoice to. The clearing account and asset category must have a
1 to 1 relationship in order for this process to work. Therefore in order for this to work,
every asset category must have its own asset / cip clearing account that is not shared with
any other asset category.
Depreciation Expense Account - this will be automatically assigned based on the asset
category that has been assigned. Oracle will simply take the clearing account code
combination that Payables books the invoice to and change the account segment value to
the defined depreciation expense account value defined for the asset category this process
assigns. Therefore, Oracle is taking a balance sheet account and changing it into a P&L
account by just changing the account value. If your company have different rules for BS
accounts versus P&L accounts, then this will not work out-of-the-box. This process will
only work for companies/organizations that have the same rules for both BS accounts and
P&L accounts.

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Prepare Mass Additions
Navigation Path: Navigate, Mass Additions, Prepare Mass Additions
Navigation Path: Navigate, Mass Additions, Prepare Mass Additions, (Button) Open
o Oracle has made this process almost too easy; meaning that in order to perform the following
functions, all you have to do is check a box or click a button.
o Create Assets from Invoice Lines by using the following functionality:

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Create Single Asset from a Single Invoice Line
Navigation Path: Navigator, Mass Additions, Prepare Mass Additions, [Query Invoice], (Button) Open
o Prepare an invoice line for capitalization – make sure that the invoice line has descriptive,
financial, and distribution information, change the queue Name to POST.
Create Single Asset from Multiple Invoice Lines – Merge
Navigation Path: Navigator, Mass Additions, Prepare Mass Additions, [Query Invoice], (Button) Merge
o Merge Invoice Lines – you can combine multiple lines form the same invoice or different
invoices to create one asset.
o When merging:
 Highlight the invoice line with the description that will become the description
for the asset.
 Click on the Merge button. (Oracle will take you to the Merge screen where the
top portion of the screen represents the highlighted invoice line, automatically
Oracle will list invoice lines referencing the same invoice number from the
highlighted line in the bottom portion).
 If merging invoice lines from different invoices, in the bottom portion of the
screen, query (F11) the invoice you wish to merge and execute the query (CTRL
+ F11).
 Simply check the Merge Box to merge the invoice lines.
 Notice that the Queue Name will now be MERGED for those invoice lines
merged.
 Notice the Total Merged cost will become the total for all merged invoice lines.

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Create Multiple Assets from a Single Invoice Line – Split
Navigation Path: Navigator, Mass Additions, Prepare Mass Additions, [Query Invoice], (Button) Split
o Split Invoice Lines – you can create multiple assets from one invoice line by splitting the invoice
into multiple lines.
o When splitting:
 Highlight the invoice line with units of greater than one.
 Click on the Split button. (Oracle will create new lines equal to the number of
units, the invoice line that was split will remain, but in a queue name of SPLIT).
 Notice that Oracle will evenly split the cost.
 It is recommended to prepare the invoice line prior to splitting, so that the
information is copied to the new lines, thus reducing data entering.

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Create Multiple Assets from a Multiple Invoice Lines – Merge Then Split
THEN (Button) Split
o Merge Then Split – you can now merge lines and then spilt these same lines to create assets.
o When merging:
 Highlight the invoice line with the description that will become the description
for the asset.
Oracle will list invoice lines referencing the same invoice number from the
highlighted line in the bottom portion).
 If merging invoice lines from different invoices, in the bottom portion of the
screen, query (F11) the invoice you wish to merge and execute the query (CTRL
+ F11).
 Simply check the Merge Box to merge the invoice lines.
 Notice that the Queue Name will now be MERGED for those invoice lines
merged.
 Notice the Total Merged cost will become the total for all merged invoice lines.
THEN
o When splitting:
 Highlight the invoice line with units of greater than one.
 Click on the Split button. (Oracle will create new lines equal to the number of
units, the invoice line that was split will remain, but in a queue name of SPLIT.
All MERGED invoice lines will also be split).
 Notice that Oracle will evenly split the cost.
 It is recommended to prepare the invoice line prior to splitting, so that the
information is copied to the new lines, thus reducing data entering.

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Add an Invoice Line to an Existing Depreciating Asset – Add to Asset
Navigation Path: Navigator, Mass Additions, Prepare Mass Additions, [Query Invoice],
(Button) Add to Asset
o Add to Asset – you can add an invoice line to an asset that was already created.
o When adding to an existing asset:
 Highlight the invoice line you wish to add.
 Click on the Add to Asset button. (Oracle will bring up a Find Asset window;
find the asset you want to add the invoice line to).
 Change the Queue Name to POST; Notice that Oracle will update the Queue
Name to COST ADJUSTMENT.
 Notice that you will not have to prepare this invoice line; it will take on the
characteristics of the asset you are adding it to. Meaning that it will depreciate
over the same time frame as the asset it was added to and the distribution will be
the same as the asset it was added to.
 Choose to Expense or Amortize the catch up depreciation.

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Unmerge Invoice Lines
Prior to processing invoices and creating assets by running the Post Mass Additions process, you can
unmerge invoice lines.
o When unmerging:
 Highlight the invoice line that invoice lines were merged into.
Oracle will list invoice lines that have been merged into the highlighted invoice
line in the bottom portion).
 Simply uncheck the Merge Box to unmerge the invoice lines.
 Notice that the Queue Name will now be revert back to what it was prior to the
merge function taking place.
 Notice that the Total Merged Cost will be reduced by the amount that was
unmerged.

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Unsplit Invoice Line
(Button) Undo Split
Prior to processing invoices and creating assets by running the Post Mass Additions process, you can
undo split invoice lines.
o When undo split:
 Highlight the invoice line in the Queue Name of SPLIT.
 Click on the Undo Split button. (Oracle will remove the newly created invoice
lines and change the Queue Name of the highlighted invoice line from SPLIT to
what it was prior to the split function being performed).

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Remove an Invoice Line added to an Existing Depreciating Asset
(Button) Remove
o When removing an invoice line:
 Highlight the invoice line in the Queue Name of COST ADJUSTMENT.
 Click on the Remove button. (Oracle will change the Queue Name from COST
ADJUSTMENT back to what it was prior to the Add to Asset being performed).

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Post Mass Additions
Navigation Path: Navigate, Mass Additions, Post Mass Additions
o Process invoice lines that have been prepared. This process will copy the invoice from the
FA_MASS_ADDITIONS table to the FA_ADDITIONS, FA_BOOKS, and
FA_DISTRIBUTION_HISTORY tables.
o Enter the parameters for this process = Book
o Queue Names impacted by this process:
o New – No impact.
o On Hold – No impact.
o Split – No impact.
o Merged – Oracle updates queue name to POSTED if processed, will be processed if the
invoice line that the MERGED lines are merged into are also processed. If the invoice
line that has the MERGED lines merged into it is not processed, then this will not be
impacted.
o Cost Adjustment – Oracle updates queue name to POSTED if processed, otherwise
remains in the queue name of COST ADJUSTMENT.
o Post – Oracle updates queue name to POSTED if processed, otherwise remains in the
queue name of POST.
o Posted – No impact.
o Delete – No impact.

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Delete Mass Additions
Navigation Path: Navigate, Mass Additions, Delete Mass Additions
o This process will delete invoice lines from your Mass Additions Interface table. Process will
remove invoice lines from the FA_MASS_ADDITIONS table and copy them to the
FA_DELETED_MASS_ADDITIONS table.
o Enter the parameters for this process = Book
o Queue Names impacted by this process:
o New – No impact.
o On Hold – No impact.
o Split – Oracle removes these invoices in the queue name to SPLIT if all of the “children”
have been processed. If any “children” have not been processed, then this invoice will
not be impacted.
o Merged – No impact.
o Cost Adjustment – No Impact.
o Post – No Impact.
o Posted – Oracle removes all invoices in this queue name.
o Delete – Oracle removes all invoices in this queue name.

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Mass Additions Reports
o Delete Mass Additions Preview Report
o Mass Additions Delete Report
o Mass Additions Create Report
o Mass Additions Invoice Merge Report
o Mass Additions Invoice Split Report
o Mass Additions Posting Report
o Mass Additions Purge Report
o Mass Additions Report
o Mass Additions Status Report
o Unposted Mass Additions Report
*** See Appendix A for a full listing of Oracle Standard Reports ***

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Mass Additions Labs

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Exercise 16.0 Entering Invoices
Lab Description
The purpose of this Lab is to create invoice lines in Oracle Payables that will be selected by the
Mass Additions Create process. Invoices entered into Oracle Payables must be approved and
sent to Oracle General Ledger via the “Payables Transfer to General Ledger” program before
they can be considered for selection. Please remember the purpose of this Lab is to create data
to be used in Oracle Assets, not to gain full understanding of Oracle Payables.
Scenario
Create invoice in order to perform the Mass Additions functions in Oracle Assets.
Field Data
Responsibility: Payables Vision Operations (USA)
Navigation: Invoices > Entry > Invoices
Enter the following three invoices with the listed distribution: (Note> XX = your initials)
1. Invoice Header:Invoice Type = Standard
Supplier = Stargate Ltd.
Invoice Number = INV1XX
Invoice Date = First Day of Current FA Period
Amount = $58,000
Distributions: Line Number = 1
Type = Item
Amount = $4,171.69
Account = 01.000.1570.0000.000
Description = Sales Tax
Line Number = 2
Type = Item
Amount = $2,828.31
Account = 01.000.1570.0000.000
Description = Dealer Prep

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Line Number = 3
Type = Item
Amount = $51,000
Account = 01.000.1570.0000.000
Description = Truck
Amount = $120,000
Distribution: Line Number = 1
Type = Item
Amount = $120,000
Account = 01.000.1570.0000.000
Description = Design Fees
Amount = $24,000
Type = Item
Amount = $24,000
Account = 01.000.1570.0000.000
Description = 4 Laptops

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Amount = $7,000
Type = Item
Amount = $7,000
Account = 01.000.1570.0000.000
Description = Alpine Stereo System
 Approve all three invoices – Wait for further instructions.
 Run the “Payables Transfer to General Ledger” and the “Mass Addition
Create” processes.

Oracle Assets
SM
Exercise 16.1 Entering Invoices
Lab Description
The purpose of this Lab is to create invoice lines in Oracle Payables that will be selected by the
Mass Additions Create process. Invoices entered into Oracle Payables must be approved and
sent to Oracle General Ledger via the “Payables Transfer to General Ledger” program before
they can be considered for selection. Please remember the purpose of this Lab is to create data
to be used in Oracle Assets, not to gain full understanding of Oracle Payables.
Scenario
Create invoice in order to perform the Mass Additions functions in Oracle Assets.
Field Data
Responsibility: Payables Vision Operations (USA)
Navigation: Invoices > Entry > Invoices
Enter the following three invoices with the listed distribution: (Note> XX = your initials)
Invoice Number = INVXX
Amount = $600,000
Distributions: Line Number = 1
Type = Item
Amount = $8,500
Account = 01.000.1570.0000.000
Description = Oak Desk
Line Number = 2
Type = Item
Amount = $3,500
Account = 01.000.1570.0000.000
Description = Leather Chair

Oracle Assets
SM
Line Number = 3
Type = Item
Amount = $1,000
Account = 01.000.1570.0000.000
Description = Tax
Line Number = 4
Type = Item
Amount = $500,000
Account = 01.000.1570.0000.000
Description = Chip Place Machine
Line Number = 5
Type = Item
Amount = $87,000
Account = 01.000.1570.0000.000
Description = 3 Network Servers
Approve all three invoices – Payables Transfer to General Ledger – Run Mass Additions
Create

Oracle Assets
SM
Exercise 17.0 Mass Additions
Lab Description
The following invoices were recorded in Oracle Payables and then transferred to the
FA_MASS_ADDITIONS Table via the Mass Additions Create process.
Scenario
Process invoices received from Payables.
Field Data
Responsibility: Individual User Responsibility
Navigation: Mass Additions > Prepare Mass Additions
Scenario 1 (Merge)
Find Mass Additions
Invoice Number: INV1XX
Find (Button)
Prepare the following invoice in Mass Additions.
 Merge lines 1 & 2 into line 3.
 Prepare line 3 for posting
 Let the system assign the asset number
 Use Category: VEHICLE.OWNED HEAVY
 Assign the Truck to Donald Gray
 Charge Depreciation to 01.110.7350.0000.000
 Location flexfield is USA.CA.SAN FRANCISCO.100
Save by clicking the Done (Button)

Oracle Assets
SM
Scenario 2 (Split)
Find Mass Additions
Find (Button)
 Change the Description to “Laptop”
 Use Category: COMPUTER.PC
 Change the number of units to “4”
 Save by using the ‘CTL + S’ key
 Assign all 4 units to Brian Adams
 Choose invoice INV3XX in the Mass Additions Summary Form and perform a
SPLIT on the line.
 Change the Queue to POST for all lines with a status of ON HOLD for this
invoice using the POST ALL function from the TOOLS menu option.
Save you work
Scenario 3 (Add to Asset)
Find Mass Additions
Find (Button)
 From the Mass Additions Summary Window, choose Line 1 and click on the button “Add
to Asset”.
 Add the line to Asset #1 you created in Lab #1.0 (CHEVY BLAZER) by keying in that
asset number in the Find Window.
 Do not check the “Amortize Adjustment” or “New Category & Description” boxes.

Oracle Assets
SM
 From the Mass Additions Summary window, choose Line 1 for invoice INV4XX, open the
line and change the queue to POST (the system should save the line as a COST
ADJUSTMENT)
Scenario 4 (Undo-Merge)
Find Mass Additions
Find (Button)
 Un-merge line 1from line 3
 Make sure that the Truck is still in the Queue name of POST
Scenario 5 (Undo-Split)
Find Mass Additions
Find (Button)
 Undo the split of these asset lines
 Make sure that the Queue name is ON HOLD
Scenario 6 (Merge then Split)
Find Mass Additions
Find (Button)
 Merge these Laptops with line 1 from invoice INV1XX.

Oracle Assets
SM
Save by clicking the Done (Button).
 Choose line 1 for invoice INV3XX and perform a SPLIT on the line.
 Using the POST ALL function from the TOOLS menu option.
Save your work
Scenario 7 (Remove & Add to Asset)
Find Mass Additions
Find (Button)
 From the Mass Additions Summary Window click the button “Add to Asset”
 Add the line to Asset #2 you created in Lab #1 by keying in that asset number in the Find
Window
 Do not check the “Amortize Adjustment” or “New Category or Description” boxes.
 From the Mass Additions Summary window, choose invoice INV2XX, open the line and
change the queue to POST (the system should save the line as a COST ADJUSTMENT)
 Oops! This line should be added to a different asset.
 Select Remove (Button)
 Make sure the queue name is ON HOLD

Oracle Assets
SM
Exercise 17.1 Mass Additions
Lab Description
The following invoices were recorded in Oracle Payables and then transferred to the
FA_MASS_ADDITIONS Table via the Mass Additions Create process.
Scenario
Process invoices received from Payables.
Field Data
Responsibility: Individual User Responsibility
Navigation: Mass Additions > Prepare Mass Additions
Scenario 1 (Merge)
Find Mass Additions
Invoice Number: INVXX
Find (Button)
 Merge lines 2 & 3 into line 1.
 Use Category: FURNITURE.DESKS
 Assign the Furniture to Donald Gray
 Change the Queue to “POST” and Save/Done

Oracle Assets
SM
Scenario 2 (Split)
Find Mass Additions
Find (Button)
 Change the Description to “Network Server”
 Use Category: COMPUTER.PC
 Change the number of units to “3”
 Save by using the ‘CTL + S’ key
 Assign all 3 units to Brian Adams
 Location flexfield is USA.NY.NEW YORK.300
 Choose Line 5 for invoice INVXX in the Mass Additions Summary Form and perform
a SPLIT on the line.
 Change the queue to POST for all lines with a status of ON HOLD for this invoice
using the POST ALL function from the TOOLS menu option. (Note: In order to use
the POST ALL function, you need to requery only line 5 on the invoice).
Save you work.
Scenario 3 (Add to Asset)
Find Mass Additions
Find (Button)
 From the Mass Additions Summary Window, choose Line 4 and click on the button “Add
to Asset”.
 Add the line to Asset #2 you created in Lab #1.1 by keying in that asset number in the
Find Window.
 Do not check the “Amortize Adjustment” or “New Category & Description” boxes.

Oracle Assets
SM
 From the Mass Additions Summary window, choose Line 1 for invoice INVXX, open the
line and change the queue to POST (the system should save the line as a COST
ADJUSTMENT)
Scenario 4 (Undo-Merge)
Find Mass Additions
Find (Button)
 Un-merge line 3 from line 1
 Make sure that the Oak Desk is still in the Queue name of POST
Scenario 5 (Undo-Split)
Find Mass Additions
Find (Button)
 Undo the split of these asset lines
 Make sure that the Queue name is ON HOLD
Scenario 6 (Merge then Split)
Find Mass Additions
Find (Button)
 Merge these Network Servers with line 3 from invoice INVXX.

Oracle Assets
SM
 Choose line 5 for invoice INVXX and perform a SPLIT on the line.
 Using the POST ALL function from the TOOLS menu option.
Save your work
Scenario 7 (Remove & Add to Asset)
Find Mass Additions
Find (Button)
 Oops! Line 4 should be its own asset.
 Select Remove (Button)
 Make sure the queue name is ON HOLD

Oracle Assets
SM
Mass Additions Assessment

Oracle Assets
SM
1. Which if the following are the four steps to the Mass Additions Process?
a. Create, Prepare, Review, Delete
b. Create, Prepare, Delete, Purge
c. Create, Prepare, Post, Delete
d. None of the above
2. You can undo a merged asset…
a. After posting the merged parent
b. Before posting the merged parent
c. Both a and b
d. Neither a nor b
3. What process is run to create new mass addition lines, add mass addition lines to an existing asset
as a cost adjustment, and creates new assets from a mass addition line?
a. Prepare Mass Additions
b. Post Mass Additions
c. Merge Mass Additions
d. Purge Mass Additions
4. You cannot merge split mass additions lines, however you can split merged mass addition lines.
a. True
b. False
5. When performing a Add to Asset – You change the queue name to Post, But Oracle does what to
the queue name?
a. Changes it to Split
b. Changes it to Cost Adjustment
c. Leaves it as Post
d. Changes it to On Hold

Oracle Assets
SM
6. Only invoices distributed to an asset clearing account can be passed to Assets.
a. True
b. False
7. An invoice must be paid prior to being created in Assets.
a. True
b. False
8. You can still correct an asset that was processed incorrectly via Mass Additions.
a. True
b. False
9. You can split an asset with 1 unit.
a. True
b. False
10. When merging, what is the difference between the Line Amount and Total Merged Cost?
a. Line Amount will be the amount shown on the Source Lines, Total Merged Cost will be
the asset cost
b. Line amount will be the asset cost, Total Merged Cost will be the amount shown on the
Source Lines
c. Line Amount is for CIP and Total Merged Cost is the Capitalized amount
d. Line Amount is the amount expensed and Total Merged Cost is the asset cost
11. When performing a Cost Adjustment, Oracle will always amortize the adjustment.
a. True
b. False
12. What queue names are processed during the Post Mass Additions Process?
a. Post, Merged, Split, Cost Adjustment
b. Post, Cost Adjustment
c. Posted, Delete, Split

Oracle Assets
SM
13. What queue names are processed during the Delete Mass Additions Process?
14. The Delete Mass Additions process removes processed items form the system.
a. True
b. False
15. When performing an Add to Asset, the invoice takes on the characteristics for the asset it is being
added to.
a. True
b. False
16. Oracle allows you to merge invoice lines from different invoices.
a. True
b. False
17. What needs to be checked in AP for an invoice to come to Assets if it is not distributed to an asset
clearing account?
a. Expensed Asset
b. Track As Asset
c. Send to Assets
18. The process Projects runs to interface lines to Assets?
a. Create Mass Additions
b. Projects Release to FA
c. Interface Assets
d. Mass Additions Create

Oracle Assets
SM
19. The actual number of units is derived from Purchasing during the invoice match process.
a. True
b. False
20. Manually added invoices without a PO (no matching) are created in Assets with how many units?
a. What ever is assigned in AP
b. 0 – AP does not assign units
c. 1
d. What ever is on the PO
21. Mass Additions relies on queue names for each process.
a. True
b. False
22. Invoices must be approved in AP prior to being created in Assets.
a. True
b. False
23. The Merge feature allows you to add cost to an existing asset.
a. True
b. False
24. The Split queue name is deleted during the Delete Mass Additions process regardless of the status
of the children?
a. True
b. False
25. Invoices must be transferred and posted in GL prior to being created in Assets.
a. True
b. False

Oracle Assets
SM
Mass Additions Assessment
Key

Oracle Assets
SM
1. Which if the following are the four steps to the Mass Additions Process?
a. Create, Prepare, Review, Delete
b. Create, Prepare, Delete, Purge
c. Create, Prepare, Post, Delete
d. None of the above
2. You can undo a merged asset…
a. After posting the merged parent
b. Before posting the merged parent
c. Both a and b
d. Neither a nor b
3. What process is run to create new mass addition lines, add mass addition lines to an existing asset
as a cost adjustment, and creates new assets from a mass addition line?
a. Prepare Mass Additions
b. Post Mass Additions
c. Merge Mass Additions
d. Purge Mass Additions
4. You cannot merge split mass additions lines, however you can split merged mass addition lines.
a. True
b. False
5. When performing an Add to Asset – You change the queue name to Post, But Oracle does what
to the queue name?
a. Changes it to Split
b. Changes it to Cost Adjustment
c. Leaves it as Post
d. Changes it to On Hold

Oracle Assets
SM
6. Only invoices distributed to an asset clearing account can be passed to Assets.
a. True
b. False – you can also check the Track As Asset box
7. An invoice must be paid prior to being created in Assets.
a. True
b. False – payment has no impact on when the invoice is created in Assets
8. You can still correct an asset that was processed incorrectly via Mass Additions.
a. True – Asset Adjustments, Transfers, Source Line Transfers, ect.
b. False
9. You can split an asset with 1 unit.
a. True
b. False – only split lines with a unit value greater than 1
10. When merging, what is the difference between the Line Amount and Total Merged Cost?
a. Line Amount will be the amount shown on the Source Lines, Total Merged Cost will
be the asset cost
b. Line amount will be the asset cost, Total Merged Cost will be the amount shown on the
Source Lines
c. Line Amount is for CIP and Total Merged Cost is the Capitalized amount
d. Line Amount is the amount expensed and Total Merged Cost is the asset cost
11. When performing a Cost Adjustment, Oracle will always amortize the adjustment.
a. True
b. False – Oracle is defaulted to Expense, but you can choose to amortize
12. What queue names are processed during the Post Mass Additions Process?

Oracle Assets
SM
13. What queue names are processed during the Delete Mass Additions Process?
14. The Delete Mass Additions process removes processed items form the system.
a. True
b. False – items are still in system just moved to another table
15. When performing an Add to Asset, the invoice takes on the characteristics for the asset it is being
added to.
a. True – Depreciation attributed, descriptive attributes, distribution attributes, etc.
b. False
16. Oracle allows you to merge invoice lines from different invoices.
a. True
b. False
17. What needs to be checked in AP for an invoice to come to Assets if it is not distributed to an asset
clearing account?
a. Expensed Asset
b. Track As Asset
c. Send to Assets
18. The process Projects runs to interface lines to Assets?
a. Create Mass Additions
b. Projects Release to FA
c. Interface Assets
d. Mass Additions Create

Oracle Assets
SM
19. The actual number of units is derived from Purchasing during the invoice match process.
a. True
b. False
20. Manually added invoices without a PO (no matching) are created in Assets with how many units?
a. What ever is assigned in AP
b. 0 – AP does not assign units
c. 1
d. What ever is on the PO
21. Mass Additions relies on queue names for each process.
a. True
b. False
22. Invoices must be approved in AP prior to being created in Assets.
a. True
b. False
23. The Merge feature allows you to add cost to an existing asset.
a. True
b. False – Add to Asset allows you to add an invoice line to an existing asset
24. The Split queue name is deleted during the Delete Mass Additions process regardless of the status
of the children?
a. True
b. False – deleted only if all children have been processed and posted
25. Invoices must be transferred and posted in GL prior to being created in Assets.
a. True
b. False – only transferred, not posted

Oracle Assets Mass Additions Guide

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Oracle Assets Mass Additions Guide