Successful project management - Facade perspective; project cycle; risk management; procurement management; Quality management; stake holders; budgets

1. Successful Project
Management - Facade
Arshad Khan

2. Project: is a temporary activity with a
starting date,
specific goals
and conditions,
defined
responsibilities,
a budget, a planning,
a fixed end
date and
multiple parties
involved.

3. Project Management:
The application of
knowledge, skills, tools,
and techniques in
project objectives to
meet stakeholder needs
and expectations.

4. Knowledge Areas:
Scope
Management
Time
Management
Cost
Management
Quality
Management
Human Resources
Management
Communications
Management
Risk Management
Procurement
Management
Integration
Management

5. Project Management Context:
Project Phases
and Life Cycle
Stakeholders
Leadership Skills
General Management Skills
Communications Skills

6. Project Phases and Life Cycle:
Divide Project
into Phases
Better
Management
Control
Review
Deliverables
and
Performance
Fast-tracking

7. Project Life Cycle
Each Project will go thru 7 stages and 6 processes from start to end.
Handing over and collection
Site Installation
Materials production and dispatch
Materials order and receiving
Drawings approval
Contract signing
Tendering

8. Project Cycle
Process Ownership
Tendering
Job Awarding
Drawings
Approval
Materials DeliveryProduct Dispatch
Installation
Completion
Handover &
Collections

9. Process Ownership
All the 6 processes should have a owner besides a
general owner Project Manager
• QS ManagerTendering
• Design ManagerDesign
• Purchase ManagerProcurement
• Factory ManagerFabrication
• Site ManagerInstallation
• Commercial ManagerHanding over
ProjectManager

10. Project
Manager
Tendering
Job
Awarding
Drawings
Approval
Materials
Delivery
Product
Dispatch
Installation
Completion
Handover &
Collections

11. Project
Manager
Tendering
Job
Awarding
Drawings
Approval
Materials
Delivery
Product
Dispatch
Installation
Completion
Handover &
Collections

12. Process Deliverables
Tendering
Tender dwgs
Specifications
BOQ
Budget
Communications
Design
Schedule
Concept Dwgs
Shop dwgs
Calculations
Fab & Installation
Dwg
Material Releases
Procuremen
t
Product Comparison
Vendor Comparison
PO copies
Delivery Schedule
Logistics plan

13. Process Requirement
Factory
Schedule
Sequence
Coding
Packing
Reports
Site
Schedule
Method
Statement
Safety & QC
Billing
Reports
Handing over
Commercia
l
Warranties
EOT claim
Running bills
Cost Control
Work orders

14. Bottlenecks
Accountability Process ownership Proactiveness
Communication Coordination Fire fighting culture
Total understanding
of job
Too few suppliers &
Sub con
Delays in payments

15. Solutions
• Set Individual Goals (MBO)
• Empower them
• Link appraisal to performance
Accountability
• Role Clarification
• Ensure Deliverables
• Avoid overloading
Process
Ownership
• Face to face meeting
• Follow ups
• Information sharing
Communication

16. Solutions
• Appoint Design – Purchase coordinator
• Appoint Purchase - Production coordinator
Coordination
• Realistic planning
• Discourage emergency culture
Fire Fighting
• Ensure monthly payments
• Conduct quarterly meetings
Supplier &
Sub con

17. Stakeholders:
 Individuals and Organizations
 Actively Involved in Project
 Interests Affected by Project
Client Architect PMC
Façade consultant
Structural
consultant
Top Management
….etc

18. Leadership Skills:
Vision and
Strategy
Establishing
Direction
Aligning People
Communicating Negotiating
Motivating and
Inspiring
Influencing
Organizations
Overcoming
Barriers to Change

19. General Management Skills:
Planning
Finance and
Accounting
Personnel
Administration
Technology
Organizational
Development
Delegation
Team Building
Conflict
Management
Solving
Problems

20. Communications Skills:
Writing
Listening
Speaking
Presenting
Meeting Management

21. Scope Management:
Scope
Definition
Scope
Planning
Scope
Verification
Scope
Change
Control

22. Key Inputs, Tools &
Techniques, and Outputs:
Project Overview & Description
Scope Statement
Work Breakdown Structure (Microsoft Project)
Formal Acceptance
Project operation manual

23. Time Management:
Activity Definition (Microsoft Project)
Activity Sequencing (Microsoft Project)
Activity Duration Estimating
Schedule Development
Schedule Control & tracking

24. Key Inputs, Tools &
Techniques, and Outputs:
Activity
List
Project
Schedule
Schedule
Tracking
PU & PD
list
tracking

25. Cost Management:
Resource
Planning
Cost
Estimating
Cost
Budgeting
Cost
Control

26. Key Inputs, Tools &
Techniques, and Outputs:
Resource
Requirements
Cost Estimate Shopping list
Cost Project
Review (CPR)
Payable vs
Receivable
Collection vs
Expenses (S curve)
Cash flow
Management

27. Quality Management:
Quality
Planning
Quality
Tests
Quality
Control
ISO
docume
ntation

28. Key Inputs, Tools &
Techniques, and Outputs:
Quality Management Plan
Different test schedule & Sequence
Incoming materials QC
On Job QC
Audits

29. Human Resource Management
Organizational Planning
Staff Acquisition
Team Development
Training need analysis
Career plan
Succession planning

30. Key Inputs, Tools &
Techniques, and Outputs:
Role
Assignment
Matrix
Career plan
for staff
Organizational
Chart
Management
by Objectives
Training
calendar

31. Communications Management:
Communications
Planning
Information
Distribution
Performance
Reporting
Administrative
Documentation

32. Key Inputs, Tools &
Techniques, and Outputs:
Communications
Management
Plan
Project Records
Performance
Reports
Variation order
Requests
Project Archives
Handover
reports
Minutes of
meeting
Lessons Learned

33. Risk Management:
Risk Identification
Risk Quantification
Risk Response
Development
Risk Response
Control

34. Key Inputs, Tools &
Techniques, and Outputs:
Risk
Manage
ment
Plan
Checklists
Continge
ncy Plans
Contractu
al Terms

35. Procurement Management:
Procurement Planning
Vendor Management
Sub contract Management
Contract Administration
Warranties

36. Key Inputs, Tools &
Techniques, and Outputs:
Procurement
Management
Plan
Procurement
tracking
Quotations &
Evaluation
Contract
documents
Handing over
documents
Testing and
commissionin
reports
Warranty
certificates

37. Integration Management:
Project Plan
Development
Project Plan
Execution
Overall
Change
Control

38. Key Inputs, Tools &
Techniques, and Outputs:
Project Plan
Daily & weekly reports
Target vs achieved reports
Lessons Learned

39. Management Processes:
Initiating
Processes
Planning
Processes
Executing
Processes
Controllin
Processes
Handing
over
Processes

40. For More Information:
 Search Group, Incorporated
 www.search.org
 National Center for State Courts
 www.ncsc.dni.us
 Project Management Institute
 www.pmi.org
 International Standards Organization
 www.iso.org
 Software Engineering Institute
 www.sei.cmu.edu
 Center for Technology in Government
 www.ctg.albany.edu

41. Successful Project
Management
OR HOW TO RUIN THE LIVES OF OTHERS
FOR FUN AND PROFIT!