AAO 2013-05-31 Conference Presentation - Allain, Babcock, Rousseau


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Presented at the AAO 2013 Conference - a discussion on building a Digital Scholarship Unit at the University of Toronto Scarborough Library. Covers the conference questions of "should you; could you; and why would you digitize"

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AAO 2013-05-31 Conference Presentation - Allain, Babcock, Rousseau

  1. 1. Creating a Digital Scholarship Unitat the University of Toronto ScarboroughSara Allain, Librariansallain@utsc.utoronto.ca (@archivalistic)Kelli Babcock, Special Projects Librariankbabcock@utsc.utoronto.ca (@kelllib)Paulina Rousseau, Digital Scholarship Librarianprousseau@utsc.utoronto.caMay 31, 2013
  2. 2. Presentation OverviewShould you?Could you?Why on earth would you?
  3. 3. Should You?Image by Kelli Babcock
  4. 4. Should You?Response to user needsStrategic planningBroader trends within academia
  5. 5. Digital Humanities"An area of research, teaching, and creation concerned with theintersection of computing and the disciplines of the humanities.Developing from the field of humanities computing, digitalhumanities embraces a variety of topics ranging from curating onlinecollections to data mining large cultural data sets.Digital Humanitiescurrently incorporates both digitized and born-digital materials andcombines the methodologies from the traditional humanitiesdisciplines as well as social sciences, with tools provided bycomputing (such as data visualisation, info retrieval, data mining,statistics, and text mining) and digital publishing"~ Wikipedia
  6. 6. ePortehttp://humrp1.utsc.utoronto.ca/ePorte/
  7. 7. DEEDShttp://www.utoronto.ca/deeds/
  8. 8. Could You: Strategic PlanningAccelerate & enhance researchEnrich pedagogical platformsCreate & mobilize unique scholarly collections
  9. 9. To create, preserve and provide access todigital collections that will inspire and facilitateresearch and knowledge creation for thepurposes of teaching and learning.Could You: DSU Mission
  10. 10. Projects created and maintained by the DSUwill, where possible:Be accessible as a public goodBe sustainableProvide for interoperabilityFacilitate collaboration amongst scholars at U ofT Scarborough and beyondSupport experimentationCould You: Core Values
  11. 11. Selection MatrixDigitizationHandbookMetadataSchemaHandbookCould You: Core Policies
  14. 14. Other Projects in the DSU...http://www.bioline.org.brhttps://tspace.library.utoronto.ca/
  15. 15. Could You: Selecting aContent Management System• OCLC proprietarysoftware• OAIS compliant• Discoverability• Standards andinteroperability• Scalability
  16. 16. Could You: ReinventingUndergraduate Education•  The Boyer Commission on EducatingUndergraduates in the Research University•  Completed in 1998•  Increasing stress on post-secondary systemin the US•  Ensuring that undergraduates have anopportunity to participate in the process ofinquiry, investigation, and discovery
  17. 17. Could You: Benefits for StudentsGeorge Kuh, High Impact EducationalPractices•  Undergraduate Research•  Collaborative Assignments and Projects•  Service Learning/Community BasedLearningL. Spiro, “Why the Digital Humanities?”http://digitalscholarship.files.wordpress.com/2011/10/dhglca-5.pdf
  18. 18. Could You: Turning “StudentWriters” into “Student Authors”“It is our experience that the closer we can bring ourstudents to the real sources of knowledge — theancient texts, the archaeological remains, the papyriand parchment — and the real reward of scholarship— the joy of producing a piece of work that one knowswill be discovered and read with interest and pleasureby people we may never meet — the closer we canbring students to the experience of being true scholars,working beside other scholars, the more enthusiasmwe find.”
  19. 19. •  Gunda Gunde Manuscript Collection•  Pilot Collection: Doris McCarthy fonds•  UTSC Archives Legacy Collection•  UTSC Photographic Services CollectionCould You: DSU Collections
  20. 20. •  Collaboration with Dr. MichaelGervers•  Collection of 219 manuscriptsfrom the Stephanite Monastery,Gunda Gunde, Ethiopia•  Photographs taken by MichaelGervers and Gordon Belray on afield trip to Ethiopia•  Religious texts: biblical texts,lives of saints, royal chronicles.•  Many are highly visual, withelaborate illustrationsGunda Gunde Manuscript Collection
  21. 21. Gunda Gunde Manuscript Collection
  22. 22. UTARMS = University of Toronto Archives and Records Management ServiceResponsible for the appraisal, acquisition, preservation and use of Universityrecords of permanent value and the private records of individualsand organizations associated with the University.The DSU and UTARMSCC image courtesy of spDuchamp via Flickr (http://www.flickr.com/photos/duchamp/144852294/sizes/z/in/photostream/)
  23. 23. •  Gunda Gunde Manuscript Collection•  Pilot Collection: Doris McCarthy fonds•  UTSC Archives Legacy Collection•  UTSC Photographic Services CollectionCould You: DSU Collections
  24. 24. Pilot Collection: Doris McCarthy fondsThe fonds contains:•  9 meters of textual records•  ~15,000 photographic items•  72 sketches, prints and posters•  5 sketchbooks•  38 artifacts•  46 architectural drawings•  800+ postcards•  160 annotated books•  36 electronic media itemsUniversity of Toronto Scarborough Library,Doris McCarthy fonds, Series L: Photographs - Box 1 (File 1a).
  25. 25. Pilot Collection: Doris McCarthy fondsUniversity of Toronto Scarborough Library,Doris McCarthy fonds, various items.
  26. 26. Purpose:•  Provide access to fragile items that would otherwise beunavailable to researchers•  Online access to researchers interested in Doris McCarthy,Canadian art, literary studies, or gender studies and allowfor curriculum mapping to UTSC coursesPilot Collection: Doris McCarthy fondsUniversity of Toronto Scarborough Library,Doris McCarthy fonds, Sub-series L.1: Photographs - Slides - Box 1 (File 33).
  27. 27. UTSC Archives Legacy CollectionThe collection contains:•  16.3 meters of textualrecords•  ~1600 photographic items•  82 microforms•  24 audio-visual items•  74 books•  161 artifacts (architecturalplans, maps, posters,ephemera)University of Toronto Scarborough Library, UTSC Archives Legacy Collection.
  28. 28. UTSC Archives Legacy CollectionUniversity of Toronto Scarborough Library, UTSC Archives Legacy Collection, various items.
  29. 29. Purpose:•  Promoting the history of UTSC•  Preserving the history of UTSC in situ•  Internal reference for Advancement & Alumni Relations,for outreach and special events such as retirement partiesUTSC Archives Legacy Collection
  30. 30. UTSC Photographic ServicesCollection•  Currently being processed•  Transferred to the DSU inFall 2012•  115 binders of negatives,slides, and contact sheets•  Approximately 64,000photographic items in thecollection (slides, negatives,and photographs)
  31. 31. Collaboration: Nearby Historyhttp://guides.library.utoronto.ca/nearbyhistory
  32. 32. Collaboration: Heritage UofThttp://heritage.utoronto.ca
  33. 33. http://guides.library.utoronto.ca/dsuCould You: We Can!
  34. 34. Search Our Collections
  35. 35. Lessons Learned: CONTENTdm
  36. 36. Lessons Learned: CONTENTdmAbout:•  Digital Content Management System•  Proprietary software developed by OCLCAdvertised as:•  “A complete solution for digital collections”•  “Easy to use”•  “Flexible and fully customizable”•  “Scalable”•  “Open, extensible and interoperable”
  37. 37. Lessons Learned: CONTENTdm
  38. 38. Lessons Learned: CONTENTdmhttp://iplotz.com/
  39. 39. NO UNDO FUNCTION.Could You: Lessons Learned
  40. 40. DOES NOT GENERATE PERSISTENT URLS!“When an item is added to a collection in ContentDM, it is assigned anID which is used in the URL, i.e.http://digitalcollections.library.gsu.edu /cdm/singleitem/collection/ajc/id/805/. However, if, at a later point, you make a change to that item, sayupdating the OCR text, adding a note to the Description field, etc - thena new URL is created. The old URL does not redirect to the new one, itjust dead ends, ironically at an error page with a 200 HTTP requeststatus header! Wreaks havoc on search engines or any other systemthat relies on persistent URLs, as a Linked data system *may* want todo.”Wed, 20 Feb 2013 22:27:06 -0500Subject: Re: Question on CONTENTdm and Linked DataCould You: Lessons Learned
  41. 41. Other issues:•  Fill all, Fill up, and Fill down options occasionally get “glitchy”•  Problems loading OCR files•  Controlled vocabulary is incredibly slow to load on occaision•  For compound objects, have to open the detailed view of a record toenter controlled vocabulary, doesnt "pop up”•  Table view in client side is not customizable - one size; difficult tosee images when describing them•  No search and replace capability in client side (only admin side)•  Editing records on the admin side is incredibly slow because you areessentially editing them on the OCLC serverCould You: Lessons Learned
  42. 42. Could You: Lessons Learned
  43. 43. Benefits of CONTENTdm:•  Can import tab-delimited excel spreadsheets into theclient side for quick-fill of metadata fields (i.e. box lists)•  Export metadata easily (interoperability)•  Easy OAI-PMH functionCould You: Lessons Learned
  44. 44. Proprietary CMSvs.Open sourceCould You: Lessons Learned
  45. 45. Why On Earth Would YouDeveloping an infrastructure within ourinstitution:•  Funding•  Support•  Culture
  46. 46. Mobilizing special collections at UTSC toenhance visibility and assisting in thepreservation of faculty and student research.Why On Earth Would You
  47. 47. Building the capacity for implementingdigitization workflows is expensive, but theopportunity for outreach is enormous.We Are… But Why Would You?
  48. 48. Questions?