Digital Education Resource Archive (DERA)


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Rozz Evans

Collection Development Librarian Institute of Education, University of London spoke about the development content and future plans of Digital Education Resource Archive (DERA)

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Digital Education Resource Archive (DERA)

  1. 1. Digital EducationResource Archive (DERA)Rozz EvansCollection Development Librarian Newsam Library & Archives
  2. 2. What is DERA?A permanent digital archive of largely born digital document-basedpublications from Government and related (publicly funded) bodiesselected for their relevance to the subject of Education is *not* a website archive2
  3. 3. Why did we need to develop DERA?•Increase in electronic-only publications – from late 90’s accelerated rapidly•Link Rot!•Permanent removal/disappearance/loss of documentsAll meant that the integrity and completeness of one of our mostimportant collections was at serious risk...3
  4. 4. How did we do it?StaffDevelopments in customisable software and work across the HE sector(SHERPA, JISC etc)Institutional support
  5. 5. Progress2008/2009 work began in earnest. The idea of DERA was born March 2010.Went live February 2011.E-prints repository software – customised by Bernard Scaife (SystemsLibrarian, with the support of University of London Computer Centre (ULCC))Technical background: Scaife, B (2011) From Link Rot to Web Sanctuary:Creating the Digital Educational Resource Archive (DERA)
  6. 6. CopyrightCrown and Parliamentary material - Open Government Licence/ OpenParliament LicenceOther organisations – approached individually for permissions. 99% positiveresponses.Some difficulty where copyright on e.g. DFE Research Reports still rests withindividual author or institutions.Notice and Take Down policy & Due Diligence6
  7. 7. Why is it so important?Permanence of linkUnique documentsIncludes range of publications not collected by any other libraries (includingthe British Library)Freely available, searchers using Google etc will find DERA documentsMetadata is open licence and downloadable via OAI-PMH7
  8. 8. Key factors for successDiscrete subject area and clear definition of what is to be includedRight mix of staff involvement – collections, technical, cataloguingCommitment to principles of preservation and accessInstitutional supportCollaboration from ULCCCritical mass of material from depositing bodies + interest/support/copyright8
  9. 9. What is there and where does it comefrom?Born digital documents selected by Official Publications librarian &Parliamentary material from Official Publications Online (OPO)Deposits of digital publications archives from organisations which haveclosed/changed remit or who cannot preserve their publications themselvesfor whatever reasonsIncludes: BECTA, LLUK (closed)LSC and predecessor organisations FEFC etc (now YPLA and SFA)GTCE (due for closure Summer 2012)
  10. 10. Recent developmentsPOPE (Preserving Official Publications in Education) - aJISC funded project to catalogue and deposit into DERA 5000+ documents published pre-2009 – due to complete end of February 2012Project website/blog:
  11. 11. Future plansSustainabilityInvestigation into formatsPossible expansion into other kinds of organisationEnhancement of features11
  12. 12. UsersOriginal purpose – preservation and accessStatistics indicate increasing usageKnown users include HE researchers, teachers, charities, governmentdepartments, librarians etcFuture plan to get user feedback etc in order to improve12
  13. 13. Useful informationInstitute of Education Official Publications Collection of Open Access Repositories www.opendoar.orgJISC Government Licence - The National Archives
  14. 14. Keeping up-to-date with DERAprogressNewsam News (Library Blog)