We provide other security measures also to protect the information from hacking.

1. NiiD Technologies
Document Management Solutions

2. NiiD’s experience
• 25 years in document management systems
• Over 30 million documents processed
• Projects with giants like TATA Motors and the
Virginia Department of Transportation
• Worked with the most delicate documents as
well as the most confidential documents
• Assurance of 99.995% accuracy
• ISO 9001:2000 certified

3. Why DMS?
 In absence of document management system-
- Inefficient working (Nearly 10% of a worker's day is spent trying to locate
documents)
- Normally, fear of losing important documents
- Disaster recovery not possible
- Security issues
- Repetition and redundancy
- Wastage of time and money
 Document management system helps you get more structured, efficient and
quick.
 It gives a competitive edge by reduced lead time
 It helps you take an environment friendly approach (documents to be sent across
to people can be electronic now!)

4. Our offerings

5. Our Offerings
• Document Scanning
• Digitization
• Indexing, Metatagging
• OCR & Forms Processing
• Retrieval Tools
• Security & User Access
Management
• Work flow Management
High volume document
scanning provided on site
(if required)
We can Scan up to 20,000
pages per day with
multiple scanners
Sizes varying from A4 to
A0

6. Our Offerings
• Document Scanning
• Digitization
• Indexing, Metatagging
• OCR & Forms Processing
• Retrieval Tools
• Security & User Access
Management
• Work flow Management
Conversion of old scanned
documents to Digital,
editable word or PDF files
Advantages of Digitizing-
• Searchable
• Editable
• Taggable
We have 150 people
working in 3 shifts to
ensure that your
digitization gets delivered
as quick as you would like
to put it to use

7. Our Offerings
• Document Scanning
• Digitization
• Indexing, Metatagging
• OCR & Forms Processing
• Retrieval Tools
• Security & User Access
Management
• Work flow Management
Scanned documents are
indexed so they can be
grouped and searched.
Ex : An Insurance policy
may be indexed by Policy
Number, Expiry Date and
so on
Apart from being helpful in
retrieval, Indexing also
helps in various reports &
Analysis
Ex: How many Policies are
expiring before June ?

8. Our Offerings
• Document Scanning
• Digitization
• Indexing, Metatagging
• OCR & Forms Processing
• Retrieval Tools
• Security & User Access
Management
• Work flow Management
Optical Character
Recognition software
recognizes the text in the
scanned images and makes
it searchable and easily
storable.
Ex: The text in hand-
written application forms is
recognized and saved in
computer.

9. OCR of book layout text with pictures during correction process

10. OCR data entry & correction process

11. Example of OMR

12. Our Offerings
• Document Scanning
• Digitization
• Indexing, Metatagging
• OCR & Forms Processing
• Retrieval Tools
• Security & User Access
Management
• Work flow Management
Find the exact policy
form(s) or claim form(s)
you are searching for by
entering the policy-
holder’s name or policy
number or agent code.

13. Our Offerings
• Document Scanning
• Digitization
• Indexing, Metatagging
• OCR & Forms Processing
• Retrieval Tools
• Security & User Access
Management
• Work flow Management
You can decide on who can
open up and use these
documents.
Confidential documents
can be accessed only by
the right people when they
enter the correct security
parameters like username
and password.
We provide other security
measures also to protect
the information from
hacking.

14. Our Offerings
• Document Scanning
• Digitization
• Indexing, Metatagging
• OCR & Forms Processing
• Retrieval Tools
• Security & User Access
Management
• Work flow Management
Each work document can
be passed on as per the
workflow.
Determine the progress of
your employees’ work and
answer your customers
better with the expected
time of completion.
Ex: Easily find the status of
a claim in process of a
customer and also
expedite the process if
needed.

15. Receiving the documents
• Receive Documents
• Create new Batch
• Count Inventory
• Sign off on Inventory

16. Pre-Processing
• A team of 150 people sent on site
• Removal of Pins/Tags/Staples
• Arranging the documents in required
sequence
• Inserting Patches (if needed)
• Batch creation

17. Scanning
• Scanning of Documents
• Cleaning of documents - done chemically or
manually based on the type and quality of
paper and text.
• Removal of debris
• Rotation of the Docs
• Saving images under proper batches in
database

18. Tagging/Indexing
• Extract images from database
• Manual Indexing
• Integrity check
• Re-indexing if required

19. Quality Check
Images are retrieved using indexing criteria. They are then
 Integrity checked
 Quality of image
 Speed of retrieval
 Security and access check
 Random retrieval to check efficacy

20. What kind of documents?
• Application forms
• Policy forms
• Claim forms
• Client’s medical reports
• Other documents kept for records

21. Tag Fields For Retrieval
• Policy Number
• Type of Policy
• Name of Insurer
• Contact details
• Start Date
• Expiry Date
• Premium Amount
• Sum Assured
• Agent Code

22. Case Studies

24. • TATA Motors is one of the Fortune 500 companies. It is a leader in
commercial and passenger vehicles with winning products in the compact,
midsize car and utility vehicle segments.
• NiiD scanned approximately 150,000 large engineering drawings for TATA
Motors using OCR (text recognition technology).
• All the drawings plus the entire history of each drawing was digitized and
integrated with a custom designed software.
Engineering drawings and documents for
a Fortune 500 manufacturer

25. • Virginia Department of Transportation (VDOT) is responsible for building,
maintaining and operating Virgina state's roads, bridges and tunnels.
• VDOT had meeting minutes stored since 1965.
• NiiD digitized each minute using OCR, indexed it and tagged it using data
fields such as date of meeting, agenda and department for easy retrieval.
• A software was designed to keep the data secured and help VDOT to fetch
the minutes required based on keywords such as bus routes, bus numbers
and areas.
Meeting Minutes of VDOT Digitized

26. • EuroABS keeps and maintains documents relating to certain financial
markets transactions (“Deals”), and make these available to clients as fully
word searchable. Ms-Word document sets converted from Scanned Image
for easier access.
• Delivered complete European Assets Backed Securities Market Public Deal
Database and fully word searchable Ms-Word documents to Library for
Market Professionals
• Total Volume Processed: Approximately 1,350,000 pages; done for over 7
years
Asset Information Made Word
Searchable

27. Feedman: Amended Rules & Regulations
of Various US states Converted to Coded Markup
• The project involved processing multiple rules and regulations documents
of various US states like Alabama, Arkansas, Colorado, District of
Columbia, Maryland, etc.
• Conversion of Pdf (Text/Image), .doc/.rtf, .html format to coded markup in
.txt format based on customer specifications.
• Total Volume Processed: Approx. 3,500,000 pages; done for over 6 years

28. • National Council of Educational Research and Training
(NCERT) is a leading education based government
institution.
• The project scope involved conversion of NCERT school
curricula books for Std. I to XII for all subjects to web based
wiki format.
• Total Volume Processed: Approximately 120,000 pages of
School books for Class I to Class X during 5 months
NCERT Online Textbooks in Wiki Format

29. • ePUB (electronic publication) is a free and open e-book standard by the
International Digital Publishing Forum (IDPF).
• All kinds of conversion from Image, PDF, HTML, MS Word to epub
formats which could be supported by Sony Reader, Noble Nook, Kindle,
iPhone, Adobe Digital Edition and others based on customer
specifications.
• With extensive usage of images, tables, layout formatting into the book
that needs to be converted to ePub makes the conversion task quite
difficult.
• Total Volume Processed: Approximately 50,000 pages over 3 years.
Various Conversions for the Most
Popular Online Book Format

30. Thank You